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Elimination of Confirming Purchasing Transactions - 5C1

Confirming purchasing transactions are a violation of University policy and, in some instances, the Illinois State Purchasing Act.

Only the Purchasing Officer and his assistants are authorized to commit the University for goods and services, when and as directed by their administrative supervisors. Commitments by any other member of the faculty or staff are not legally binding on the University and may result in personal liability for the debt which is created.

The Purchasing Department has been authorized to establish an expeditious purchasing procedure to handle small purchases of commodities and certain types of services to assure that all payments to vendors will be authorized and encumbered prior to the commitment of University funds.

Approved by Chancellor effective 11/23/70
This policy was issued on February 1, 1996, replacing the April 30, 1984 version.
Document Reference: 5C1
Origin: OP 11/23/70

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