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Room Availability and Set-Up

  1. It is the customer’s responsibility to communicate set-up needs with Event Services and then to carefully review the confirmation to ensure all reservation times and set-up information is accurate and complete.
  2. The set-up details for use of the Ballroom and Conference Center must be submitted and agreed upon no less than five business days prior to the event.
  3. Set-up details for all other rooms (without a standard/fixed set-up) must be submitted and agreed upon no less than three business days prior to the event. If set-up details are not submitted and agreed upon, it will be assumed the event is canceled and the space will be released.
  4. When a customer requests access to a specific room (without a standard/ fixed set-up) that requires set-up and other arrangements less than three business days prior to their event, a late request fee will apply per the current rate schedule.
  5. When appropriate, additional set-up fees may be assessed. Event Services will determine what is assessed and discuss with the sponsoring group including set-up changes within 24 hours of the event.
  6. Charges will be applied for excessive cleaning or damage to the reserved space.
  7. Meeting rooms will be available approximately 30 minutes prior to the event time unless otherwise specified.
  8. Rooms may be occupied only during the reserved time.
  9. Events should end no less than 60 minutes before the building closes. Groups whose events exceed these limits will be charged for staff overtime and operating costs.
  10. Persons remaining after the scheduled reservation end time will be asked to leave, as preparation time is needed for any following event.
  11. The customer is responsible for leaving the room in the same condition in which it was found.
  12. The University Center is not responsible for personal items left in dining areas, meeting rooms, or lounge areas. Any found items will be turned in to the Lost and Found at the Morris University Center Welcome Desk.