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As an employee of SIUE, what must I tell an individual when requesting their SSN?

I must inform the individual whose SSN is being requested as to the purpose(s) and use in obtaining the SSN. A paper-based statement, electronic statement/notification, or a written statement added to an existing business form which the individual receives, are acceptable means of disclosure. Departments/units may use the standard Statement of Purpose (SOP) or may modify this statement to meet their specific needs.