Notes:

"Engineering Other" lists the call staff room, the atrium, auditorium and the conference rooms.

You have been given permission in the system to view and schedule all the rooms in "Engineering Other," but that does not mean you have permission from the room's owner to schedule that space. Before you schedule an event, please be sure that you have permission from the room's owner to do so.

Vocabulary

Event: The collection of all bookings. For example, the EEC meeting is an event that has regularly recurring bookings.

Booking: A single instance of room reservation. For example, the EEC event has a booking on Monday, January 27.

The Basics - Finding Available Space

Choose the type of room you want to schedule. For the purposes of this training, we will only be using "Engineering Other."

new menu options

This will bring up the reservation screen.

find available space

Fill out the "When & Where" section.

To save time, if your event has multiple, regularly recurring bookings, you can click the "Recurrence" button next to the date.

When you have entered your request, click "Find Space." This will bring up a list of all the rooms that match your date criteria.

choose open space

Check that the available rooms meet your expected attendance capacity.

Check that the room is available for all of your bookings. If it is not, you will need to go back to add another booking after you have added this one.

Click the room name for information on the room and options (such as white board vs. chalk board, and whether it has a data projector).

Click the green "+" symbol to add this booking - or if you clicked "recurrence," this set of bookings.

list of bookings

At this point, you can go back to the "When and Where" section to add another booking or click the yellow "Continue" button to move on to event details.