Frequently Asked Questions
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General
Personal Information Changes:
- How can I change my personal address and phone number?
- Employees and retirees should log in to Banner Self-Service at https://ssb.siue.edu/pls/BANPROD/twbkwbis.P_GenMenu?name=homepage to update their personal mailing address, phone number, marital status, and emergency contact information. Human Resources maintains a mailing address for employees and retirees. New hires who completed hiring documents prior to moving to the area should update their address upon arriving on campus or as soon as their new address is known. If your address is not updated, this could result in your paycheck being mailed to your previous address.
Permanent address information displayed through Self-Service is related to your current or past student record. Graduate/Teaching Assistants and other students with a job on campus need to contact the appropriate Graduate School staff or Student Employment staff regarding the completion of such changes.
- How can I change my marital status?
- Marital status information can be updated through Self-Service. However, this makes no changes to benefits or tax withholding. To update marital status as it pertains to tax filing, you must submit new W4 forms, available through the following links or under W4 on the Human Resources Forms Web page at http://www.siue.edu/humanresources/forms/.
Link to Federal withholdig form: http://www.irs.gov/pub/irs-pdf/fw4.pdf?portlet=3
Link to State Withholding form: http://tax.illinois.gov/TaxForms/withholding/IL-W-4.pdf
- How can I change my legal name and/or Social Security number?
- Changes to your legal name and/or Social Security number require documentation and identification verification by University staff and cannot be completed through Banner Self-Service. Employees need to visit HR and present their Social Security card bearing the new name and/or number. They will be asked to complete new withholding forms, and their Employment Eligibility Form I-9 will be updated.
- How can I change my Campus address and confidential record indicator?
- Changes to your Campus address and confidential record indicator must be submitted on the Employee & Graduate Assistant Data Collection & Data Change Form, available through the following link: http://www.siue.edu/humanresources/forms/pdf/DataCollection.dot.
- Can I make changes to my e-mail account?
- The SIUE e-mail account is the only e-mail address HR will access for employees. It cannot be updated.
GRADUATE/TEACHING ASSISTANTS AND STUDENTS: The above information also applies to Graduate/Teaching Assistants and other students who have a job on campus. Please also be sure to log in to Banner Self-Service regarding maintenance of your information not associated with your Banner employment records.
Death of an Active University Employee
- What procedures are followed upon the death of an active University employee?
- The deceased employee’s department must notify Benefits staff in the Office of Human Resources (HR) of the date of the employee’s death and the next of kin (if known). This information is needed to report to insurance companies and to the Chancellor. The department will also process a termination form, indicating “death” as the reason for termination and forwards the final vacation/sick leave computation.
HR will notify the Chancellor’s Office, University Communications, State life insurance carrier, and SURS of the employee’s death. HR also sends a letter to the surviving family offering them condolences.
All payments after the date of death must be made to the employee’s estate. Documentation needed for processing the final payout of wages and/or benefits, includes:
- Small Estate Affidavit or Copy of Will
- A certified copy of the Original Death Certificate
The beneficiary may choose to mail the documentation or make an appointment with Benefits staff for review and submittal of the forms.
If applicable, survivors are to be notified of any personal items, papers, etc., in the department’s possession that were the property of the deceased and discuss how such items are to be returned. Pack and store items in a secure place.
If the deceased had items of University Property (i.e. equipment, keys, uniforms, etc.) in their possession, request the survivors return these items to the department. Return keys to Key Control.
A current address must be maintained so that the W-2 form is mailed to the beneficiary in a timely manner.
The HR Benefits department continues as the beneficiary and survivors’ main point of contact until all matters related to the deceased employee’s University benefits are resolved.
Benefits
General Questions:
- Where can I obtain a Benefits Handbook and/or Benefits Choice Booklet?
- The most recent handbook and booklet are available through this link: Benefit Program Books, a link from the Central Management Services web site, www.benefitschoice.il.gov, under State Employees Group Insurance Program.
- If I have a change in marital status, do I need to contact Benefits staff?
- Yes, please contact the Office of Human Resources for a review of your benefits and beneficiaries if your marital status changes. Changes in insurance coverage must be completed within 60 days of the change in marital status. You will need to meet with a benefits counselor to complete the appropriate paperwork to change insurance coverage.
In addition, a copy of your marriage certificate must be submitted to the Office of Human Resources to add your spouse to your insurance coverage. If you are adding a step child to your coverage, please submit a copy of their birth certificate.
A copy of your divorce decree must be submitted to the Office of Human Resources to remove your former spouse from coverage. Please meet with a benefits counselor as soon as possible to discontinue the premiums for your former spouse. Overpayment of premiums will be refunded.
- When can I make changes to my insurance coverage?
- Benefits Choice is held every year during the month of May. An employee may also be able to make some changes when a change in family status occurs (marriage, death, birth etc.). Changes to coverage must be made within 60 days of the qualifying event.
- My spouse has lost insurance coverage, can I add him/her to my coverage?
- Yes, because loss of insurance coverage is considered a change in family status, an employee's spouse can be added to the employee's coverage. This change must be made within 60 days of the loss of coverage. Employees will need to submit proof of their spouse's/partner's termination of coverage from the employer on letterhead stationery.
- My child is 20 years old; is he/she still covered by my insurance plan?
- Yes, as long as he/she is not married, a full-time student in an accredited school, and eligible to be claimed as a dependent on your tax return. To comply with State requirements, employees will need to submit proof of full-time student status each semester from ages 19-23. 23 is the maximum age.
- If I am not working during Summer break, how will my insurance premiums be paid?
- Employees who are not being paid during the Summer will be billed for insurance coverage directly by the State of Illinois. Employees who defer pay will have their insurance premiums deducted from their paycheck through the Summer pay periods.
Health Insurance:
- Can I review the medical claims for my family on-line?
- Medical claims can be viewed on-line for the following health insurance providers:
- How can I get a new health insurance card?
- Employees need to contact their health insurance provider:
- CIGNA - 800-962-0051
- HealthLink OAP - 800-624-2356
- HMO Illinois - 800-868-9520
- Health Alliance HMO - 800-851-3379
- PersonalCare - 800-431-1211
- How can I get a new prescription card?
- Employees who are members of Quality Care or Healthlink OAP should call Medco at 800-899-2587. Employees who have coverage through another health insurance company should call their health care provider.
- I have a question about prescription coverage, who can I talk to?
- Medco 800-899-2587 handles prescription coverage for Quality Care and HealthLink OAP. Questions regarding coverage provided by an HMO must be directed to the HMO pharmacy.
- Where can I find the Medical Schedule of Benefits?
- The Medical Schedule of Benefits is available on pages 16-20 of the Benefits Choice Options Booklet at: www.state.il.us/cms/download/pdfs_benefits/09_Period_2_State_Book.pdf.
- How do I know which doctors are covered by HealthLink OAP?
- Provider information is available at www.healthlink.com; click on Find A Doctor.
- Will my newborn automatically be added to my health insurance?
- Employees must call Benefit Services at extension 2190 and request that their newborn be added to their insurance coverage. This must be done within 60 days of the date of birth. Employees will need to submit the certificate of birth, however, this does not need to be a certified copy.
- What happens to the funds in my Medical Reimbursement Account at the end of the year when there is a balance and I will not be submitting receipts for reimbursement?
- Any remaining balance that cannot be reimbursed will not be returned to employees. The funds remain with the State of Illinois.
- Where can an employee go for confidential counseling?
- Employees must contact the Employee Assistance Program 800-659-3848 for a short counseling session (1-3 visits). AFSCME employees must contact the Personal Support Program 800-647-8776 for a short counseling session (1-3 visits). For longer counseling periods, employees can contact the Behavioral Health component of their health insurance coverage. Magellan is the behavioral health plan administrator for members enrolled in QCHP, the Quality Care Health Plan.
- How do I get my Domestic Partner (same gender) on my health insurance plan?
- Insurance coverage information and an insurance coverage enrollment packet for a domestic partner is available at the following link: Dependent Coverage, a link from the Central Management Services web site, www.benefitschoice.il.gov, under State Employees Group Insurance Program. Completed enrollment forms should be submitted to Office of Human Resources, Box 1040. Applications must be submitted during the Benefits Choice period or within 60 days of the date an employee experiences a change in status.
- When does medical coverage begin?
- Medical coverage begins on the first day of work for eligible employees. Because health insurance is administered through the State of Illinois, SIUE must comply with State requirements. Employees who have accepted a 9 month or longer assignment for at least 50% time are eligible for coverage. The State does not offer insurance to employees on J-1 visas and only for F-1 visa holders who have been in the country longer than five years.
Dental Insurance:
- Can I review the dental claims for my family on-line?
- Yes, www.compbenefits.com is where you can view your dental claims on line.
- Do we have orthodontic coverage?
- The State plan covers children under the age of 19 for orthodontia coverage at a limit of $1500 per course of treatment, and this is a lifetime benefit. For more information look under Orthodontic Services at the following web site: Dental Plan Options, a link from the Central Management Services web site, www.benefitschoice.il.gov, under State Employees Group Insurance Program - Dental Benefit Plans.
- How do I get a new dental card?
- Employees need to call CompBenefits at 800-999-1669.
- Where can I find the Dental Schedule of Benefits?
- The following link will provide access to benefit plan information; the Dental Schedules are listed under Dental: Benefit Plans, a link from the Central Management Services web site, www.benefitschoice.il.gov, under State Employees Group Insurance Program.
- If I do not enroll my spouse or children in health insurance, can I still cover them under the dental plan?
- Per State requirements, dependents must be covered by State health insurance to participate in the State dental plan.
Vision Insurance:
- If I do not enroll my spouse or children in health insurance, can I still cover them under the vision plan?
- Per State requirements, dependents must be covered by State health insurance to participate in the State vision plan.
- Can I get Lasik done under the vision plan?
- Yes, employees will need to contact a network doctor for the service. For more information, see www.eyemedvisioncare.com.
- Where can I find the Vision Schedule of Benefits?
- The Vision Schedule of Benefits is available on page 23 of the Benefits Choice Options Booklet at: www.state.il.us/cms/download/pdfs_benefits/09_Period_2_State_Book.pdf.
Leaves:
- What does FMLA mean?
-
FMLA stands for Family and Medical Leave Act of 1993, which allows eligible employees to take a family and medical leave up to 12 work weeks for any of the following reasons:
- a. the birth of an employee's child;
- b. the placement of a child with the employee for adoption or foster care;
- c. the care of a spouse, child or parent with a serious health condition;
- d. a serious health condition which prevents the employee from performing the function of his/her job.
- e. for any "qualifying exigency" when the employee's spouse, child or parent is on active duty or is notified of an impending call or order to active duty in the Armed Forces (including the Reserves and National Guard in support of a "contingency operation")
Eligible employees may take up to 26 weeks of unpaid leave during one 12-month period to care for a spouse, child or parent who meets any one of the following conditions:
- a. is a service member undergoing medical treatment, recuperation or therapy
- b. is on out-patient status
- is on the temporary disabled retired list for a serious injury or illness
Employees are eligible for a Family and Medical Leave if they have been employed by the university for at least 12 months and must have worked at least 1,250 hours during the 12 months preceding the leave. To remain in pay status employees must have available accumulated sick or vacation leave.
- How do I apply for FMLA?
- If you expect to be off longer than seven work days, contact the Office of Human Resources (HR) to receive a medical leave packet. This packet will be mailed to you and it will include the following:
The letter indicating that if there is ANY possibility you will be off longer than 60 calendar days (if you have at least two years of SURS credit or your disability is the result of an accident) you should request an Application for Disability through the State Universities Retirement System. This application will also be used if you have the Prudential supplemental disability plan if you are off longer than 90 days.
REQUEST FOR LEAVE/FAMILY AND MEDICAL LEAVE ACT - Must be completed, signed by you and your supervisor, and returned to the Office of Human Resources.
PHYSICIAN'S STATEMENT- Must be completed and returned to the Office of Human Resources.
Once HR has received your Physician's Statement, it will be reviewed and a letter will be sent to you with a copy to your supervisor indicating whether or not you are eligible for family medical leave. The letter will also state the next date an updated Physician's Statement will be required. To remain in pay status employees must have available accumulated sick or vacation leave.
- How do I know how much vacation and sick time I will accrue and when?
- The accrual rates and time earned can be viewed on the Vacation & Sick Leave Page. Look under Accrual Rates for your specific job class.
- When can I use my leave time?
- Accrued time is granted at the end of the month and available at that time.
Retirement:
- How much money is in my SURS account?
- Employees should contact SURS at 800-275-7877 or view their account at www.surs.org.
- What is the difference between the deferred compensation plan 457(b) and a tax deferred annuity 403(b)?
- Both plans are regulated by the Internal Revenue Service and allow employees to set aside a portion of their earnings as tax deferred. The amount of the annual contribution for each plan is displayed on employees’ W-2’s. The deferred compensation plan is offered through the State of Illinois ( www.state.il.us/cms/2_servicese_ben/defcomp.htm). Various vendors, listed on the Tax Sheltered Annuities, 403b Plans & Investments section of the HR - Benefits web page, participate in the university’s tax deferred annuity plan. For both plans, employees are able to select various investment strategies. For 2008, the annual 403/457 limit is $15,500 per year for under age 50 and $20,500 per year for those 50 and older (www.irs.gov). There are catch up provisions under both if maximum contributions were not deducted during previous years. The plans do have different administrative plan requirements, so employees are encouraged to seek advice of a professional financial advisor before making a decision.
- How do I enroll/change/revoke my Deferred Compensation (457) supplemental retirement plan?
- Visit the Deferred Compensation Plan section of the Illinois Department of Central Management Services web site to access forms and information. Completed forms must be submitted to Office of Human Resources, Box 1040, one month prior to the date any change is to take effect.
- How do I change my 403(b) supplemental retirement deduction?
- Click on this link: 403b Salary Reduction Agreement, a link available on the Office of Human Web site under Forms, to access and complete an Agreement form (Word doc). Completed forms should be sent to Benefits staff in the Office of Human Resources, Box 1040. Changes will take place in accordance with the payroll processing schedule when the change is received.
Workers' Comp:
- What do I do if I am injured on the job?
- Report the injury to your supervisor and to Caresys (the State Administrator for Workers' Compensation) at 800-773-3221. Download and complete the following forms available on the Illinois Department of Central Management Services - Workers' Compensation Program web site. Additional information about Workers' Compensation is also available at this site.
Employment
The Form I-9:
- What is the process for completing a Form I-9?
- This form must be completed at the Office of Human Resources no later than the employee's first day of employment. It is the responsibility of the hiring unit to make arrangements for the completion of a federally required “Employment Eligibility Verification” Form, more commonly referred to as the “I-9.” It is also the responsibility of the hiring unit to inform new employees of the proper identification required to complete the I-9. A list of acceptable identification can be found at www.uscis.gov/files/form/I-9.pdf. The hiring unit is also responsible for sending a memo with the employee’s start date, position title, and account number to which the drug and alcohol test will be billed. Anytime there is a break in employment the employee must complete a new I-9
- What constitutes a break in employment?
- A break in employment is defined as any period when an employee is not under contract as an employee of the institution. This includes, but not limited to, term/durational employees. In order to avoid a break in employment, term/durational employees must have a renewed contract prior to the termination of their current contract.
- Are employees who waive payment required to complete the I-9?
- Yes. Employees who waive payment (ex. interns, volunteers, etc) are required to complete the I-9. According to the Department of Justice, anyone hired to work in exchange for wages or other types of remuneration are required to complete an I-9. Remuneration is “anything of value given in exchange for labor or services rendered by an employee.” (U.S. Department of Homeland Security, Handbook for Employers). This includes, but is not limited to, library access, food, lodging, e-mail privileges, and tuition waivers.
Civil Service Employees
Job Audits:
- What is a Civil Service position audit?
- A Civil Service audit is a review or audit of the position to assure that the position is appropriately classified. It is a position audit, and not an audit of the incumbent.
- How do I request a Civil Service position audit?
- A position audit should be requested through a memo sent to the supervisor of the incumbent or from the supervisor proper. The memo should be accompanied by the current PDQ with the current title and any changes to the duties and responsibilities to the position and signed by the incumbent, supervisor and director/dean and appropriate Vice Chancellor. It is then forwarded to the Office of Human Resources. Upon receipt of the documents, an employee of the Office of Human Resources will contact the supervisor and schedule an appointment to do the on site audit.
- What can I expect from a Civil Service position audit?
- The position audit will involve an on site interview with the supervisor(s) and, when necessary, the incumbent to discuss the changes in the duties and responsibilities for the position. It is an informal meeting at which time all parties are encouraged to ask questions and receive answers to those questions. The information gathered at the interview is utilized, along with PDQ and the Class Specifications provided by the State Universities Civil Service System, in order to determine the appropriate classification for audited position. If the position should be reclassified or reallocated (moved to another promotional line), the audit finding will be forwarded in a memo directed to the supervisor, with all applicable parties receiving copies of the same. In addition, the incumbent must pass the Civil Service exam for the recommended title. If there is to be a change in the compensation due to the reclassification/reallocation, that information will be included in the memo along with instructions of how to proceed to complete the process. The effective date for the reclassification is the latter of the date the audit was requested and the date the exam was passed. If the position classification remains unchanged as a result of the audit, a detailed task analysis will be provided in memo form to the supervisor and all applicable parties in order to break down the duties and responsibilities to reflect the level of the same.
Terminating Employment:
- How does a Civil Service employee terminate employment with the University?
- When a Civil Service employee makes the decision to terminate employment with the University, the employee should contact the Office of Human Resources to set up an appointment to sign the appropriate separation document. During this appointment, the terminating employee should also provide the Office of Human Resources with a copy of any correspondence he or she has given to their supervisor regarding their termination. Separation documents are signed in the Office of Human Resources in order to give the employee the opportunity to speak with the Benefits Department to answer any question(s) regarding the retirement system, etc.
Application & Testing Process
- How do I apply for Civil Service employment at SIUE?
- The Civil Service application process requires submission of a Civil Service application. The application is available at: www.siue.edu/humanresources/employmentopportunities/pdf/CS_Application.dot.
- What happens after I submit an application?
- Applications are reviewed once submitted to the Office of Human Resources. Qualified applicants are contacted by an HR representative to schedule a testing appointment. Incomplete applications may not be considered.
- What if I require a special accommodation in order to participate in the application and/or hiring process?
- The Office of Human Resources provides reasonable accommodations to applicants with disabilities. If you need an accommodation for any part of the application and/or hiring process, please contact the Civil Service Employment section in the Office of Human Resources at 618-650-2190.
- Do I need to submit an application every time I apply for an exam?
- One application is sufficient for multiple exams. Applications should include at least the past 10 years of employment history. A new application will need to be completed after an application has been on file for longer than one year. Falsification of any information on the application or examination materials is cause for voiding of the entire exam.
- When are exams given?
- Exams are administered Monday through Friday by appointment at 8:30a.m. and at 1:00p.m. on the third flloor of Rendleman Hall in Room 3410.
- Exams for Police Officer position titles, however, are administered only when a Police Officer position is available, but applications are accepted daily. Please call the Office of Human Resources at 618-650-2190 to schedule an appointment to take an exam.
- What should I wear to my appointment to take an exam?
- Casual attire is appropriate; no interviews are conducted during the examination appointment.
- What should I bring with me to take the exam?
- Calculators, pens, pencils, and scratch paper are provided to applicants during examinations. Please refrain from bringing any other personal belongings such as backpacks, notebooks, etc. to an exam. Applicants will be asked to leave such belongings with the testing administrator. All cell phones and pagers should be turned off or adjusted to vibrate to avoid disturbing other examinees.
- Where should I park when I arrive at SIUE to take an exam?
- Applicants should park in the Visitors Lot B. There are signs on campus to direct visitors to this lot from University Drive (North and South). The Office of Human Resources is located on the third floor of Rendleman Hall, which is the second building to the right of Lot B. Employment and Testing staff will validate parking to waive the fee associated with parking in this lot. Link to Maps and Directions to view SIUE maps and for instructions on how to get to the SIUE campus.
- What should I do if I am late for an exam or cannot arrive to take an exam?
- Applicants who will be more than 15 minutes late to take an exam should call the Civil Service Employment section in the Office of Human Resources at 618/650-2190 to reschedule the exam. Applicants who know in advance that they will not be able to keep their scheduled appointment should provide 24-hour advance cancellation notice.
- How soon will I get the results of my exam?
- Applicants receive their exam scores for written exams between 7 and 10 business days after the day of the examination. Scores and ranking for electronic exams will be generated immediately after an exam is completed.
- Can I retake an exam if I do not pass it the first time or if I want to try to improve my score?
- Yes, applicants can retake a written exam three times within a year after a 30 day waiting period between each exam. The typing skills exam may also be retaken 3 times within a year; however, there is no waiting period.
- What is a Credential Assessment Exam?
- The Credential Assessment Exam is an exam for certain positions based on education and experience. Points are given based on these two factors only. Scores are sent to qualified applicants after their credentials have been assessed. No testing appointment is required.
Payroll
General Questions:
- What are the pay dates?
- Faculty, Professional Staff, Administrative Staff, Civil Service salaried employees and graduate assistants are paid on the 16th and last day of the month. Civil Service hourly employees and student workers are paid every two weeks (bi-weekly).
- I am paid on the 16th and the last business day of the month. If the 16th falls on a holiday or a weekend, when would I be paid?
- Payday would be on the day before the holiday or the Friday before the weekend.
- My check is mailed to my home but I have not received it yet. My check was mailed to the wrong address. I lost my check.
- Please notify Payroll of your lost or missing check. A check can be reissued after ten business days from the original pay date. The 10 day waiting period is required by University policy to allow time for the check to clear the bank and is also a standard business practice.
- My check got wet or damaged and my bank refuses to cash it. I forgot to cash a check and it’s over 6 months old and my bank will not cash it. How do I get a replacement?
- Please bring the check to Payroll in Rendleman Hall Room 3210. A legible stale dated or damaged check will be forwarded to Accounting and marked VOID. Payroll will request a replacement check from Accounting. If the check is not legible, a replacement check can be issued after ten business days from the original pay date. The 10 day waiting period is required by University policy to allow time for the check to clear the bank and is also a standard business practice.
- I am a student and I should have received a check on payday, but I did not have a check at the Bursar Office. What do I do?
- Please first check with your supervisor to determine if hours were reported during the last payroll. If hours were submitted for you please contact the Payroll Office, 650-2190.
Direct Deposit:
- Can I use my bank’s direct deposit form to sign up for this at SIUE?
- Employees must use the SIUE Authorization for Deposit of Recurring Payments form (using Excel) available on-line. Please prepare the form completely and attach the necessary documents. Missing information will delay processing.
- If I sign up for direct deposit, how long will I have to wait for direct deposit to start?
- The first payroll processed after an employee submits a request for direct deposit is a test with the bank (pre-note) and a check will still be issued to the employee. As long as there are no problems with the account or bank, the following paycheck will be direct deposited and the employee will receive a pay stub. An employee will be contacted in the event of any problems as soon as Payroll would become aware.
- I want to close my bank account and I have direct deposit. When should I notify Payroll of this change?
- Employees should notify Payroll before a direct deposit account is closed. Payrolls are processed on a schedule in advance of the actual pay date. If a payroll has already been processed and funds transferred to the bank before Payroll is notified, pay could be delayed.
Tuition Waivers For Employees, Retirees, and Dependents
- When does an employee become eligible for a tuition waiver?
- Employees must be employed on or before the first day of the semester for which they are enrolled. Employees hired after the start of the semester will be eligible for the waiver the following semester.
- Are there forms to complete to receive the employee or dependent waiver?
- Tuition Waiver forms are available on the HR web site at: www.siue.edu/humanresources/forms/
- Do I have to complete the appropriate tuition waiver form(s) each semester?
- Yes, to receive the waiver, the employee must complete the applicable form(s) each semester.
- Is there a tuition waiver application deadline?
- Yes, tuition waiver forms must be received within the Office of Human Resources by the 10th day after the official start of the applicable semester.
- What does the employee tuition waiver cover?
- Employees receive a waiver of all tuition and some fees unless otherwise specified under a collective bargaining agreement. Administrative staff, professional staff, and faculty receive a waiver for all tuition and are responsible for all fees.
- How much are fees?
- Fees will vary depending on the employee's classification and enrollment status, i.e., graduate or undergraduate, number of hours, and semester.
- Does the employee tuition waiver cover tuition for any other university or community college?
- Tuition is waived at any State of Illinois university for Civil Service employees. Administrative staff, professional staff, and faculty will receive a tuition waiver when enrolling at a university within the SIU System. The waiver does not cover tuition at any community college.
- I am a Civil Service employee. May I use the waiver at any other State of Illinois university?
- Civil Service employees may use the tuition waiver at any of the following State of Illinois universities:
- Chicago State University
- Eastern Illinois University
- Governor State University
- Illinois State University
- Northeastern Illinois University
- Northern Illinois University
- Southern Illinois University Carbondale
- Southern Illinois University Edwardsville
- University of Illinois – Chicago, Springfield, and Urbana/Champaign
- Western Illinois University
- Does the employee tuition waiver cover graduate courses?
- Graduate courses are included in the tuition waiver coverage for employees but are not included for dependents.
- Is there a waiver for my children and what is the age limit?
- Employees with at least 7 years of service in a 50% or greater position receive a 50% waiver for their dependent children age 25 and under and may be used at any State of Illinois university.
- Does the dependent waiver cover foster children, legal guardianship, adopted or step children, and/or grandchildren?
- The waiver does not cover grandchildren, foster children, or legal guardianship. The waiver does cover adopted children and step children who are age 25 and under. Appropriate documentation is required to confirm relationship status.
- Are there any academic programs not covered by the waiver for the employee or dependent children?
- The waiver does not cover Aviation, Law, Medicine, and Pharmacy.
- What happens if I get an employee or dependent waiver and terminate my employment with the university after receiving the waiver?
- If employment is terminated before the end of the semester for which a waiver is received, the waiver will be rescinded for the employee; the waiver will be rescinded for the dependent if the courses are taken at SIUE.
- Is there a tuition waiver for my spouse or domestic partner?
- SIUE offers in-state rates for the spouse of an employee. Tuition waivers are not available for domestic partners.
- I have been employed at various State of Illinois universities, but I do not have seven years of employment history at any one university. Do I still qualify for the dependent waiver?
- Contact the Office of Human Resources to review your employment history. Consecutive periods of employment or employment at one qualifying university is not necessarily a requirement to qualify for the tuition waiver benefit. Verification of employment and years of service at each qualifying university will be requested to obtain the dependent waiver.
- Which State of Illinois universities participate in the waiver for my qualified dependent(s)?
- The following State of Illinois universities participate in tuition waivers for qualified dependents:
- Chicago State University
- Eastern Illinois University
- Governor State University
- Illinois State University
- Northeastern Illinois University
- Northern Illinois University
- Southern Illinois University Carbondale
- Southern Illinois University Edwardsville
- University of Illinois – Chicago, Springfield, and Urbana/Champaign
- Western Illinois University
- Will I or my children be eligible for the tuition waiver once I retire from SIUE?
- Retirees and dependent children under the age of 25 are eligible for a tuition waiver for coursework within the SIU System.
- Who should I contact if I have additional questions regarding the tuition waiver policy?
- Shrylene Clark Langston in the Office of Human Resources can be reached at 618/650-2155 to answer questions about the tuition waiver policy.
