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Demonstrations on University Property

Policies and Procedures on Designated Public Forum, Demonstrations, and the Use of Security Personnel at Sponsored Events, SIUE [ Alcoholic Beverages ] - 6E1

  1. Policy and Procedures for Use of the Designated Public Forum for Free Expression and Demonstration Activities

    1. Statement of Policy

      Southern Illinois University Edwardsville is a community dedicated to intellectual development through the free expression of ideas. As a community of scholars, it encourages rational discourse. The democratic process is based on the principle of acceptance by both the majority and the minority of the rights of both: freedom to dissent and freedom to pursue one's own purposes so long as they do not interfere with the rights of others. The preservation of freedom of expression, and the recognition of the right to peaceful demonstration as part of that freedom, is possible only in an orderly environment in which all individuals, faculty, staff, students, University organizations, and campus visitors, are free from coercion and interference in the exercise of their rights or in carrying out their legitimate activities.. To meet these objectives, Southern Illinois University Edwardsville has designated an area within a radius of twenty feet (20') of "The Rock" in Stratton Quadrangle for on-campus free expression and public demonstration activities. While regulation of all free expression and demonstration activities are content neutral, the time, place, and manner of expression shall be controlled so as not to disrupt the University's legitimate educational mission. The University's standards governing group and individual behavior prohibit activities that:

      1. disrupt the regular and orderly performance of authorized University functions;

      2. interfere with the safety, welfare, and the rights of members of the University community, University guests, and local citizens;

      3. are destructive to public or private property.

      The University reserves the right to take necessary and appropriate disciplinary action and/or law enforcement action, to the extent authorized by University policy and state and federal laws, when free expression or demonstration activities interfere with the normal function and proper conduct of the University or with the legitimate rights of individuals. Free expression and demonstration activities taking place on the premises of Southern Illinois University Edwardsville shall not be deemed to imply approval or disapproval by the University of a particular activity. The Vice Chancellor for Administration or a designated representative of the Vice Chancellor for Administration shall implement, interpret, administer, and enforce this policy.


    2. Procedures Governing Freedom of Expression and Demonstration Activities at Southern Illinois University Edwardsville

      1. A free expression or demonstration activity shall be considered to be any public manifestation of welcome, approval, solicitation, protest, or condemnation as by an individual, mass meeting, procession, picketing, or occupation of premises. Distribution of leaflets, bulletins, pamphlets, and other non-commercial written materials shall be restricted only to the designated free expression area. Exhibitions commonly associated with normal university-sponsored events, such as academic, social, or athletic activities, are not deemed to be demonstrations for purposes of this policy.
      2. All free expression and demonstration activities in the designated area shall be on a first-come, first-served basis and shall be limited to one hour duration if use of the area is requested by other persons or parties. Consent for use of the designated area at any time must be approved in advance by the Office of the Vice Chancellor for Administration . Such consent for use shall be reasonably granted unless the designated area has previously been reserved for a university sponsored event or free expression and demonstration activity. Consent for the use of amplification equipment, including approval for the type of equipment and permissible volume, in the free expression and demonstration area must be approved by the Office of the Vice Chancellor for Administration. The University shall not provide amplification equipment or utility connections for free expression and demonstration activities.

      3. Demonstrations planned for campus locations outside the designated free expression and demonstration area shall be registered with the Vice Chancellor for Administration at least 48 hours in advance of the intended beginning time of the demonstration. Registration of these occasional demonstration activities is required in order to provide the University community proper notice of such activities and for the registrant to make a showing that the designated free expression and demonstration area cannot accommodate the proposed demonstration. Whenever a demonstration is registered, the person registering the demonstration shall be given a copy of this policy.

      4. Registration of a demonstration outside the designated free expression and demonstration area shall be made through the Office of the Vice Chancellor for Administration by the filing of a Notice of Intent to conduct a demonstration activity on the campus. Upon receipt of such a notice and approval of the demonstration, the Office of the Vice Chancellor for Administration shall notify (a) the University Police, (b) the Chancellor, (c) the Provost and Vice Chancellor for Academic Affairs, (d) the Vice Chancellor for Student Affairs, (e) the Vice Chancellor for University Relations, and (f) the Executive Director of Marketing and Communications of the date, time, and place of the demonstration.

    3. Procedures Governing Disruptive or Potentially Disruptive Free Expression and Demonstration Activities

      1. The Vice Chancellor for Administration or designated representative shall be responsible for assessing the nature of activities during the course of all free expression and demonstration activities. The Vice Chancellor for Administration shall be responsible for notifying the University Police Office when a potentially disruptive situation is developing, or in the event a free expression and/or demonstration activity appears to violate a University policy, including but not limited to the University's standards for group and individual behavior. In the event of a potentially disruptive or spontaneous free expression or demonstration activity, or in the event a free expression or demonstration activity appears to violate a University policy, the University Police shall provide notice of the activity to the (a) Chancellor, (b) Provost and Vice Chancellor for Academic Affairs, (c) Vice Chancellor for Student Affairs, (d) Vice Chancellor for University Relations, and (e) Executive Director of Marketing and Communications.

      2. After notification of proper officials, the Director of University Police and the Vice Chancellor for Administration or designated representative, as available, shall immediately proceed to the area of the demonstration, and shall evaluate the activities in progress. Whenever activities in progress are in violation of University policy or state or federal law, the Vice Chancellor for Administration or designated representative shall inform persons present of the consequences of their actions and shall insist that the participants cease and desist in their activities.

      3. University Police personnel shall remain in a standby status unless directed to take affirmative measures by the Director of University Police. Before issuing such a directive, the Director of University Police shall consult, in a manner appropriate to the specific situation, with the Chancellor or the Provost and Vice Chancellor for Academic Affairs if the Chancellor is not available.

      4. External law enforcement agencies shall be requested only when it is determined that the University Police office is unable to maintain and control the situation. The decision to use external forces shall be made by the Chancellor or the Provost and Vice Chancellor for Academic Affairs in the Chancellor's absence.

      5. Affirmative security measures will be invoked when disorder is present or pending, (a) only after presenter(s) have received a warning as described in paragraph I.C.2 above, and (b) only after reasonable opportunity, considering the specific circumstances, has been provided for the disruptive activities to cease. In most cases, University Police will ask the presenter to voluntarily leave campus, unless it becomes necessary to provide a police escort after the presenter(s) refuses to voluntarily leave campus. Moreover, if an activity held in the designated area has been characterized by or has caused hostile, harassing, disruptive or aggressive behavior, the Vice Chancellor for Administration or designated representative, in consultation with University Police and the Office of the General Counsel, may prohibit the presenter(s) responsible for the disruptive behavior from future access to the designated public forum area and the SIUE campus.

      6. Arrest and the consequences of civil prosecution notwithstanding, members of the University community (including students, faculty, and employees) who fail to respect directions to cease such activities will be subject, under procedures which will guarantee due process, to University disciplinary action which may include permanent severance from the University.

      7. Protocol and mutual aid agreements and understandings have been promulgated with the Edwardsville Police Department, the Madison County Sheriff's Office, and the Illinois State Police (District 11).

      8. In the event of a demonstration, all inquiries concerning the demonstration shall be referred to the Executive Director of Marketing and Communications for response.

      9. This policy shall be effective on the date of its approval by the President and shall supersede all previous policies related to implementative procedures for campus demonstrations at Southern Illinois University Edwardsville.


  2. Procedures Regarding Security Personnel at Major Events Not Involving Alcoholic Beverages

    1. Definitions

      1. Major event not involving alcoholic beverages is defined as any event held on SIUE property which meets any of the following criteria:

        1. The event is expected to attract more than 300 individuals within a limited time span (Examples: conferences, conventions, athletic events, social gatherings).

        2. The event is controversial in nature (Examples: political figures, religious gatherings).

        3. The event involves the temporary presence of unusually valuable items on University property (Examples: exhibitions, charity sales).

      2. Event coordinator is that individual or office which holds primary responsibility for scheduling and coordinating an event. Existing policies and procedures identify the following coordinators:

        • Coordinator of the Office of Conferences and Institutes--for all events scheduled on SIUE property by groups or individuals external to the University, for SIUE groups and individuals scheduling events expected to attract non-SIUE participants and, for scheduled events involving only SIUE students, faculty, or staff.

        • Director of the Carol Kimmel Student Leadership Development Center--for student events which involve on and off-campus participants.

        • Director of Athletics--for all intercollegiate athletic events.

        • Director of the Vadalabene Center--for events scheduled into that facility.

        • Director of University Housing--for events scheduled at the Cougar Village Housing complex.

        • Director of University Museums--for exhibits, art shows, etc.

        • President of the SIUE Faculty Club--for events scheduled at the faculty club tract house.

        • Appropriate Deans, Directors, or other administrative heads not listed above--for major events (such as school or college open houses, recreational tournaments in the Morris University Center, etc.) scheduled within a school, college or unit.

      3. References to deans, directors, event coordinators, or other officers should be understood to include the designates of those people.

    2. It is the responsibility of the event coordinator (as defined above) to ensure the proper level of security involvement in any major event as defined above for which he or she may be held accountable. The event coordinator should provide the Director of University Police with at least 90 days notice of an upcoming major event.

      1. Security personnel need not be involved at the same level in all major events. The appropriate level of involvement for each event should be established by mutual agreement between the Director of University Police and the appropriate event coordinator. The following will represent usual levels of security involvement:

        Level 1:
        Event coordinator notifies the Director of University Police of the upcoming major event. It is agreed that the event will require no special security. University Police are able to provide information and assistance to visitors seeking to participate in the event. Examples of this type of event might include: Conference dinner/dances, organization dinners or receptions, daytime major events held primarily for the campus community, Senior Citizen Fair, Cougar Village recreational activities.

        Level 2:
        Event coordinator notifies the Director of University Police of the upcoming major event. It is agreed that the University Police will reassign officers to specific campus locations as a part of usual security activities. University Police are able to provide information, assistance and traffic control at no cost to the event. Examples of this type of event might include: Walk-a-thons, bike-a-thons, Springfest daytime events, Homecoming daytime events, convocations and other University ceremonial events, minor sporting events, Senior Olympics, dog shows.

        Level 3:
        Event coordinator notifies the Director of University Police of the upcoming major event. It is agreed that the event will require security beyond the usual levels maintained on the campus. Additional security will be provided by the University Police. The duration of additional service, number of officers provided, and rate of charge will be established in advance by mutual agreement between the Director of University Police and the event coordinator. Examples of this type of event might include: Major Homecoming social events held at the faculty club house and grounds, basketball games, major evening soccer games, Springfest evening social events, student organization events, expositions, events which may be expected to attract a large high school audience.

        If the event coordinator fails to notify the Director of University Police of an upcoming major event and a problem arises which requires the presence of University Police officers other than those normally on duty, the unit or group which the event coordinator represents will be held responsible for additional personnel costs and/or any other costs incurred by the University.

    In the case of a disagreement between the Director of University Police and the event coordinator, regarding the level of security involvement in a major event, the disagreement will be referred to the Office of Conferences and Institutes and a solution will be sought in the same manner in which disagreements over events involving alcoholic beverages are decided. If the Office of Conferences and Institutes and the University Police are unable agree, after exhausting all possible advice, the matter will be referred to the functional heads to whom Conferences and Institutes, University Police, and the event coordinator report.

  3. Procedures Regarding Security Personnel at Events Involving Alcoholic Beverages

    1. The Office of Conferences and Institutes, in consultation with the Director of University Police, shall review each application for approval of an activity involving alcoholic beverages to determine whether the nature, size, and scope of the proposed activity appears to warrant the presence of security personnel at the activity in order to insure compliance with the University's regulations and administrative guidelines governing alcoholic beverages, and to maintain order at the activity.

    2. If the proposed activity appears to warrant the presence of security personnel, the Office of Conferences and Institutes, after consultation with the Director of University Police and the sponsor of the activity, shall make a recommendation as to the number and function of security personnel and the hours such personnel would be needed. In the event of disagreement between the Office of Conferences and Institutes and the Director of University Police, and only after appropriate consultation with other University officers, the matter shall be referred to the functional heads to whom Conferences and Institutes and University Police report.

    3. In the event that security personnel are needed at an event involving alcoholic beverages, the security personnel shall be provided through the University Police. If security personnel are required for an activity involving alcoholic beverages, the sponsor of the activity shall reimburse the University, as part of the costs for the activity, for the costs of additional security personnel provided specifically for the activity.

    4. The presence or absence of security personnel at an event involving alcoholic beverages does not in any way relieve the sponsors of the activity from their responsibility for helping to insure compliance with the University's regulations and administrative guidelines governing alcoholic beverages by those in attendance at the activity.

    5. If the sponsor fails to comply with any of the above or neglects to exercise appropriate care and control of the event, the costs of any damages or other additional costs incurred, including additional personnel costs, shall be the responsibility of the sponsor or, if applicable, the unit or group that the sponsor represents.

Approved by Chancellor effective 6/26/13
This policy was issued on June 26, 2013, replacing the August 24, 2007 version.
Document Reference: 6E1
Origin: OP 10/23/84 and OC 10/30/84; OP 11/5/90 and OC 11/14/90; OP 8/2/95; OC 8/13/07; OC 6/26/13

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