The Office of Human Resources will identify all civil service positions which require an employee to possess a valid State of Illinois driver's license.
An Employee Driver Approval Form shall be completed for employees who utilize a department-assigned vehicle.
On those occasions where an employee outside the unit may use the vehicle, the fiscal officer shall, at a minimum, request proof of a driver's license from the employee prior to letting the employee use the vehicle. If it appears that the employee does possess a valid driver's license, the fiscal officer may proceed with letting the employee use the vehicle. The Employee Driver Approval form shall be completed concurrently or after the fact, and sent to Transportation Service. It is believed that this process will not impede vehicular usage, yet it will allow for approval or disapproval of future requests for use of the department-assigned vehicle by that employee.
Frequent users of fleet vehicles should submit an Employee Driver Approval Form to Transportation Service.
Non-frequent users shall be required to provide proof of a license at the time of vehicle checkout. The Employee Driver Approval Form shall be completed concurrently and/or after the fact, so as not to impede vehicular usage, yet allow for approval or disapproval of future requests for use of fleet vehicles.
Use of a University, rental or leased vehicle may not be resumed until application has been reinstituted via the standard Employee Driver Approval process described herein.
Except for new hires, Employee Driver Approval forms shall be submitted to Transportation Service on an annual basis. Transportation Service will provide a renewal form to the department one month prior to expiration; however if it is easier for the department, they may file according to the following timetable, as in the past:
|Functional Area||Renewal Date|
|Administrative Affairs||March 1|
|Academic Affairs||April 1|
|Student Affairs||August 1|
|Chancellor's Office||August 1|
|University Relations||October 1|
|ESL Center Operations||October 1|
Approved by Vice Chancellor for Administration effective 2/7/06
This policy was issued on February 8, 2006, replacing the August 5, 2004 version.
Document Reference: 6D4
Origin: VCA 7/96; VCA 8/28/01; VCA 2/7/06