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Information Technology Services
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AIS E-Forms

(Note:  If you should experience any problems with opening the forms below, please contact the ITS Helpdesk, ext. 5500, for further assistance).

Administrative Accounting Forms

Account Creation or Account Changes Instructions Request new or modified account (Budget Purpose) or add/modify assignments of fiscal officers, delegates, unit officers, or fixed asset delegates associated with specific accounts. Also used to discontinue accounts.
Fiscal Officer/Delegate Attestation Statement Instructions Acknowledge the fiscal officer or delegate's knowledge/acceptance of fiscal responsibilities.
Request for AIS Access Instructions To request, change or revoke access to the Administrative Information System (AIS) for new or existing employees.
Transfer Voucher Instructions Process transactions involving an exchange of goods and/in special circumstances, a "gift" between two local accounts.

Budget Forms

Budget Allocation/Adjustment Instructions Request a change or transfer in budget authority after the original budget has been loaded into AIS.

Bursar Forms

Collection Report Instructions Deposit payments and post revenues in AIS.
Travel Advance Request Instructions To request funds to be used for out of pocket expenses for travelers while on OFFICIAL University business. Advances are permitted for group travel, foreign travel, and domestic travel of seven or more consecutive calendar days. By signing this form, the traveler agrees with the terms of this document.

Property Control Forms

Inventory/Equipment Change of Status Instructions To provide documentation for changes in the status equipment inventory.
Surplus Property Pickup Instructions To provide documentation for pickup of items designated as Surplus Property.

Payable Forms

AP Invoice Distribution Instructions Initiate payments for purchases when a purchase order does not exist, when it is for a service, when a vendor's signature is requested, or as requested by AP.
Contractual Service Voucher Instructions Meet IRS requirements concerning payment for professional and individual or to or on behalf of a non-resident alien.
Travel Expense Voucher Instructions Request reimbursement for expenses incurred in travel on behalf of the University.  (For travel Beginning January 1, 2014.)
Travel - Late Submission Exception Request Instructions Request for travel expenses that occurred more than sixty days after completion of travel.

Purchasing Forms

AIS Account - Purchase Order Revision Request Instructions Request changes to established purchase orders including the following: adjust encumbered amounts; change Budget Purpose and/or Departmental Activity codes; change item descriptions. (Designated for AIS accounts)
New/Changed Delivery Location Instructions Add or change information on delivery location.
New/Changed Supplier Request Instructions Add or change information on a supplier.
Outbound Shipment /Material Return Instructions Return goods or report damage of goods.
Purchase Requisition Instructions Request for the purchase of goods or services.
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