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Human Resources
Human Resources
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The table below provides links to various HR forms that employees and other affiliated individuals may need to complete during the course of their employment or affiliation with SIUE. Please use the following key to identify forms by employment class or affiliation. The forms can be sorted by clicking on a column header/title (the column header titles, EE, AP, CS, F, and O are abbreviations used within the key). To sort by more than one column, shift and click on a second column header after you have sorted the first selected column.


- All Eligible Employees (EE) - Civil Service (CS) Other (O)
- Administrative & Professional Staff (AP) n Non-Exempt g Grad/Teaching Assistants
- Faculty (F) e Exempt s Student Workers
+ Plus Extra-Help b Illinois Board Members
f Fiscal Officers
i Independent Contractors
m Minors

Form Name EE AP CS F O Category
dot Absence Request - Leave: Absence
dot Acknowledgement of Mandated Reporter Status - + - - New Hire/Rehire/Current Employees
dot Alternative Work Schedule Proposal - - Work Schedule
Applicant Data Collection - - New Hire/Rehire
dot Appointment Approval Form for Administrative & Professional Staff - New Hire/Rehire
dot Appointment Approval Form for Faculty - New Hire/Rehire
Authorization for Release of Information - New Hire/Rehire


Current Employees
Child Development Associate - Substitute Pay - Current Employees
dot Civil Service Appointment Change Form - Current Employees
dot Data Collection/Change for Employees & Graduate Asts. - + - g New Hire/Rehire/Current Employees
Deferred Compensation - Financial: Deferred Compensation
pdf Department Time Entry & Approval
- Payroll: Department Time Entry & Approval for Hourly Paid Positions
pdf Dependent Coverage Certification - Health, Dental & Vision
Direct Deposit
- Payroll: Direct Deposit
Disclosure Report of Proposed Non-University Activities and Financial Interests
Drug Test Consent - New Hire/Rehire
dot Educational Loan Default Statement - + - New Hire


Employee Excellence Program Supervisor's Guide

Supporting Forms 

- e, n, - Performance: Annual Appraisal
doc Employee Recognition Program - - - Performance: Recognition
doc Employee Termination - - - g Leave: Termination
doc Employing Minors - Terms, Conditions, & Self Assessment Tool m New Hire/Rehire
pdf Ethics Illinois Board Appointees & Board Employees b New Hire/Rehire
pdf Ethics Illinois Public University Employees - + - gs

New Hire/Rehire/Current Employees


Family & Medical Leave Act

Medical Certifications (please choose one):

- Leave: Absence
dot Foreign National (NRA) - New Hire/Rehire
Grievance (Non Represented Employees) - - Grievance
Group Insurance Enrollment/Change Form - Health, Dental & Vision
Health Insurance Marketplace Coverage Options and State of Illinois Health Coverage - Hire/Rehire
pdf Health Plan Claim: Quality Care - Health, Dental & Vision
pdf I-9 - + - g New Hire/Rehire
dot Independent Contractor Analysis i New Hire/Rehire/Independent Contractors
dot Job Change Request - - Current Employees
pdf Life Insurance: Minnesota Life - Financial: Life Insurance
Long Term Disability Enrollment Form - Leave: Long Term Disability
dot Oral English Proficiency Certification - New Hire
dot Payroll/Benefits Discrepancies - Personal Data: Discrepancies
dot Payroll Deduction - Authorization for State Agencies - - - Payroll Deduction
Payroll Deduction - Authorization for Union Dues - - - Payroll Deduction
dot Payroll Deduction - Revocation - - - Payroll Deduction
dot Payroll/Personnel Reporting - Payroll: Reporting Paid & Unpaid Time
dot Position Description Questionnaire - - New Hire/Rehire/Current Employees
dot Position Control - - New Hire
dot Preferred Qualifications - New Hire/Rehire
dot Principal Administrative Position Exemption - New Hire/Rehire
dot Probationary Review - Performance: Probationary
Recruitment Packet - New Hire/Rehire
Request for Verification of Employment - Financial: Verification of Employment
dot Request to Hire Civil Service Extra Help + New Hire/Rehire
Sabbatical - Leave: Sabbatical
dot Salary Deferral - - Financial: Salary Deferral
dot Social Security Coverage Statement* - - - New Hire/Rehire

Statement of Applicant's SURS Annuity Status

New Hire/Rehire
Supplemental Retirement Plan Salary Reduction Agreement (403b) - Financial: Annuities
Time Sheets



- - Time Reporting
dot Tuition Waivers

Tuition Waiver Forms for SIUE Employees:

*SIUE Employees attending SIU Carbondale must fill out the following form in conjunction with the Employee Tuition Waiver for Attendance at Other IL State Universities:SIU Carbondale Tuition Waiver Form - SIUE Employees (Complete Once A Semester)

Tuition Waiver Forms for SIUE Employee Dependents:

Tuition Waiver Forms for Other IL State University Employees:

Tuition Waiver Forms for Dependents of Other IL State University Employees:

Out-of-State Dependents/Spouses of SIUE Employees:

- Financial: Waiver
dot Vacation/Sick Leave Reporting - Leave: Unused Time upon employee termination, retirement, or death
W-4 - + - g Payroll: Tax Withholding
dot Waiver of Payment - - Financial: Waiver
pdf Workers' Compensation Employee Packet - Leave: Workers' Compensation

* Excludes Extra-Help, hourly paid Adjunct Staff, F1/J1 Visa holders, and faculty with a contract for less than 4 months.
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