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Demonstrations on University Property

Policies and Procedures on Designated Public Forum, Demonstrations, and the Use of Security Personnel at Sponsored Events - 6E1

  1. Policy and Procedures for Use of the Designated Public Forum for Free Expression and Demonstration Activities

    1. Statement of Policy

      Southern Illinois University Edwardsville is a community dedicated to intellectual development through the free expression of ideas. As a community of scholars, it encourages rational discourse. The democratic process is based on the principle of acceptance by both the majority and the minority of the rights of both: freedom to dissent and freedom to pursue one's own purposes so long as they do not interfere with the rights of others. The preservation of freedom of expression, and the recognition of the right to peaceful demonstration as part of that freedom, is possible only in an orderly environment in which all individuals, faculty, staff, students, University organizations, and campus visitors, are free from coercion and interference in the exercise of their rights or in carrying out their legitimate activities. To meet these objectives, Southern Illinois University Edwardsville has designated an area within the paver marked section of Stratton Quadrangle and/or the Builders of the University Plaza for on-campus free expression and public demonstration activities. While regulation of all free expression and demonstration activities are content neutral, the time, place, and manner of expression shall be controlled so as not to disrupt the University's legitimate educational mission. The University's standards governing group and individual behavior prohibit activities that:

      1. disrupt the regular and orderly performance of authorized University functions;
      2. interfere with the safety, welfare, and the rights of members of the University community, University guests, and local citizens;
      3. are destructive to public or private property.

      The University reserves the right to take necessary and appropriate disciplinary action and/or law enforcement action, to the extent authorized by University policy and state and federal laws, when free expression or demonstration activities interfere with the normal function and proper conduct of the University or with the legitimate rights of individuals. Free expression and demonstration activities taking place on the premises of Southern Illinois University Edwardsville shall not be deemed to imply approval or disapproval by the University of a particular activity. The Office of the Vice Chancellor for Administration shall implement, interpret, administer, and enforce this policy.

    2. Procedures Governing Freedom of Expression and Demonstration Activities at Southern Illinois University Edwardsville

      1. A free expression or demonstration activity shall be considered to be any public manifestation of welcome, approval, protest, or condemnation as by an individual, mass meeting, procession, picketing, or occupation of premises. Distribution of leaflets, bulletins, pamphlets, and other non-commercial written materials shall be restricted only to the designated free expression area. Exhibitions commonly associated with normal University-sponsored events, such as academic, social, or athletic activities, are not deemed to be demonstrations for purposes of this policy.
      2. All free expression and demonstration activities in the designated area shall be on a first-come, first-served basis and shall be limited to one hour duration if use of the area is requested by other persons or parties.  Use of the designated area at any time must be scheduled in advance with the Office of the Vice Chancellor for Administration. Consent for use shall be reasonably granted unless the designated area has previously been reserved for a university sponsored event or free expression and demonstration activity. Consent for the use of amplification equipment, including approval for the type of equipment and permissible volume, in the free expression and demonstration area must be approved by the Office of the Vice Chancellor for Administration. The University shall not provide amplification equipment or utility connections for free expression and demonstration activities.

      3. Demonstrations planned for campus locations outside the designated free expression and demonstration area shall be registered with the Office of the Vice Chancellor for Administration at least 48 hours in advance of the intended beginning time of the demonstration. Registration of these occasional demonstration activities is required to make certain that the University can accommodate the proposed demonstration. Whenever a demonstration is registered, the person registering the demonstration shall be given a copy of this policy.

      4. Registration of a demonstration outside the designated free expression and demonstration area shall be made through the Office of the Vice Chancellor for Administration by the filing of a Notice of Intent to conduct a demonstration activity on the campus. Upon receipt of such a notice and approval of the demonstration, the Office of the Vice Chancellor for Administration shall notify (a) University Police, (b) the Office of the Chancellor, (c) the Office of the Provost and Vice Chancellor for Academic Affairs, (d) the Office of the Vice Chancellor for Student Affairs, (e) the Office of the Vice Chancellor for University Advancement, and (f) Marketing and Communications of the date, time, and place of the demonstration.

    3. Procedures Governing Disruptive or Potentially Disruptive Free Expression and Demonstration Activities

      1. The Office of the Vice Chancellor for Administration shall be responsible for assessing the nature of activities during the course of all free expression and demonstration activities and shall be responsible for notifying University Police when a potentially disruptive situation is developing, or in the event a free expression and/or demonstration activity appears to violate a University policy, including but not limited to the University's standards for group and individual behavior. In the event of a potentially disruptive or spontaneous free expression or demonstration activity, or in the event a free expression or demonstration activity appears to violate a University policy, University Police shall provide notice of the activity to the Office of the Vice Chancellor for Administration, a representative of which shall notify the Chancellor.

      2. After notification of proper officials, representatives of University Police and the Office of the Vice Chancellor for Administration shall immediately proceed to the area of the demonstration, and shall evaluate the activities in progress. Whenever activities in progress are in violation of University policy or state or federal law, University Police shall inform persons present of the consequences of their actions and shall insist that the participants cease and desist in their activities.

      3. University Police shall remain in a standby status unless directed to take affirmative measures by the Director of University Police. Before issuing such a directive, the Director of University Police shall consult the Office of the Vice Chancellor for Administration, a representative of which shall contact the Chancellor or the Provost and Vice Chancellor for Academic Affairs if the Chancellor is not available.

      4. External law enforcement agencies shall be requested only when it is determined that University Police is unable to maintain and control the situation. The decision to use external forces shall be made by the Office of the Vice Chancellor for Administration, after consultation with the Chancellor. Should a representative of the Office of the Vice Chancellor for Administration not be available, the Director of University Police will contact the Chancellor directly.

      5. Affirmative security measures will be invoked when disorder is present or pending, (a) only after presenter(s) have received a warning as described in paragraph I.C.2 above, and (b) only after reasonable opportunity, considering the specific circumstances, has been provided for the disruptive activities to cease. In most cases, University Police will ask the presenter to voluntarily leave campus, unless it becomes necessary to provide a police escort after the presenter(s) refuses to voluntarily leave campus. Moreover, if an activity held in the designated area has been characterized by or has caused hostile, harassing, disruptive or aggressive behavior, the Office of the Vice Chancellor for Administration, in consultation with University Police and the Office of the General Counsel, may prohibit the presenter(s) responsible for the disruptive behavior from future access to the designated public forum area and the SIUE campus.

      6. Arrest and the consequences of civil prosecution notwithstanding, members of the University community (including students, faculty, and staff) who fail to respect directions to cease such activities will be subject, under procedures which will guarantee due process, to University disciplinary action which may include permanent severance from the University.

      7. Protocol and mutual aid agreements and understandings have been promulgated with the Edwardsville Police Department, the Madison County Sheriff's Office, and the Illinois State Police (District 11).

      8. In the event of a demonstration, all inquiries concerning the demonstration shall be referred to Marketing and Communications for response.

      9. This policy shall be effective on the date of its approval by the Chancellor and shall supersede all previous policies related to procedures for campus demonstrations at Southern Illinois University Edwardsville.

  2. Procedures Regarding Security Personnel at Major Events Not Involving Alcoholic Beverages

    1. Definitions

      1. Major event not involving alcoholic beverages is defined as any event held on SIUE property which meets any of the following criteria:

        1. Large events scheduled within a limited time span (Examples: conferences, conventions, athletic events, social gatherings).
        2. The event may be considered to be controversial in nature (Examples: political rallies, religious gatherings).
        3. The event involves the temporary presence of unusually valuable items on University property (Examples: exhibitions, charity sales).

      2. Event coordinator is that individual or office which holds primary responsibility for scheduling and coordinating an event. Existing policies and procedures identify the following coordinators:

        • Director of the Office of Educational Outreach--for all events scheduled on SIUE property by groups or individuals external to the University, for SIUE groups and individuals scheduling events expected to attract non-SIUE participants and, for scheduled events involving only SIUE students, faculty, or staff.
        • Director of the Carol Kimmel Student Involvement Center--for student events which involve on and off-campus participants.
        • Director of Athletics--for all intercollegiate athletic events.
        • Assistant Athletic Director for Internal Operations--for events scheduled into that facility.
        • Director of University Housing--for events scheduled at the Cougar Village Housing complex.
        • Appropriate Deans, Directors, or other administrative heads not listed above--for major events (such as school or college open houses, recreational tournaments in the Morris University Center, etc.) scheduled within a school, college or unit.

      3. References to deans, directors, event coordinators, or other officers should be understood to include the designates of those people.

    2. It is the responsibility of University Police to ensure the proper level of security involvement in any major event as defined above. The event coordinator should provide the Director of University Police with as much notice as possible of an upcoming major event.

      1. University Police need not be involved at the same level in all major events. The appropriate level of involvement for each event should be established by University Police. The following will represent usual levels of Police involvement:

        Level 1:
        Event coordinator notifies University Police of the upcoming major event. It is agreed that the event will require no special security. University Police are able to provide information and assistance to visitors seeking to participate in the event. Examples of this type of event might include: Conference dinner/dances, organization dinners or receptions, daytime major events held primarily for the campus community, Cougar Village recreational activities.

        Level 2:
        Event coordinator notifies University Police of the upcoming major event. It is agreed that the University Police will reassign officers to specific campus locations as a part of usual activities. It may be possible that University Police are able to provide information, assistance and traffic control at no cost to the event. Examples of this type of event might include: Walk-a-thons, bike-a-thons, Springfest daytime events, Homecoming daytime events, convocations and other University ceremonial events and minor sporting events.

        Level 3:
        Event coordinator notifies the University Police of the upcoming major event. It is agreed that the event will require police beyond the usual levels maintained on the campus. Additional police will be provided by University Police. The duration of additional service, number of officers provided, and rate of charge will be established in advance by University Police. Examples of this type of event might include: Major Homecoming social events, basketball games, major evening soccer games, Springfest evening social events, student organization events, expositions, events which may be expected to attract a large high school audience.

        If the event coordinator fails to notify University Police of an upcoming major event and a problem arises which requires the presence of University Police officers other than those normally on duty, the unit or group which the event coordinator represents will be held responsible for additional personnel costs and/or any other costs incurred by the University.

  3. Procedures Regarding Security Personnel at Events Involving Alcoholic Beverages

    1. The University event coordinator will notify University Police of each application for approval of an activity involving alcoholic beverages. University Police will determine whether the nature, size, and scope of the proposed activity appear to warrant the presence of Police personnel at the activity in order to insure compliance with the University's regulations and administrative guidelines governing alcoholic beverages, and to maintain order at the activity.

    2. If the proposed activity appears to warrant the presence of University Police, the event coordinator, after consultation with University Police, shall notify the sponsor of the activity of the number and function of Police personnel and the hours such personnel would be needed.

    3. In the event that University personnel are required at an event involving alcoholic beverages, the Police personnel shall be provided through the University Police. If they are required for an activity involving alcoholic beverages, the sponsor of the activity shall reimburse the University, as part of the costs for the activity, for the costs of additional Police personnel provided specifically for the activity.

    4. The presence or absence of University Police at an event involving alcoholic beverages does not in any way relieve the sponsors of the activity from their responsibility for helping to insure compliance with the University's regulations and administrative guidelines governing alcoholic beverages by those in attendance at the activity.

    5. If the sponsor fails to comply with any of the above or neglects to exercise appropriate care and control of the event, the costs of any damages or other additional costs incurred, including additional personnel costs, shall be the responsibility of the sponsor or, if applicable, the unit or group that the sponsor represents.

Approved by Chancellor effective 8/7/17
This policy was issued on August 28, 2017, replacing the June 26, 2013 version.
Document Reference: 6E1
Origin: OP 10/23/84 and OC 10/30/84; OP 11/5/90 and OC 11/14/90; OP 8/2/95; OC 8/13/07; OC 6/26/13; OC 8/7/17

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