Grading and Evaluating
Incomplete Grades - 1J5
Unless the instructor has specified a shorter period of time, an incomplete grade which is not completed within one year will automatically be changed to an "F" ["E" prior to Fall 2001] (graduation notwithstanding). If an instructor specifies a shorter period of time, they must communicate this stipulation in writing--with copies to the Registrar's Office and the instructor's unit head--to the student at the time the incomplete is granted. Any student who feels that mitigating circumstances should allow an extension of time limit beyond one year for completion of an incomplete grade may petition the faculty member who granted the grade. If the faculty member agrees to grant the extension, they shall inform the student and also the faculty member's unit head and shall then notify the Registrar. Students and their advisors will be notified of outstanding incompletes and of the due dates on which the incompletes would revert to an "F" ["E" prior to Fall 2001].
Approved by Chancellor effective 5/28/26
This policy was issued on June 2, 2026, replacing the February 9, 2000 version.
Document Reference: 1J5
Origin: CC 14-78/79; GR 23/24-14
