Publication and Production Costs
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Purpose
This program offers partial support for print and electronic publication costs as well as production costs for exhibits and performances that are related to faculty and staff members’ scholarly activity. It is expected that publication and production costs are written into the budgets of externally-sponsored projects when allowed by the sponsor. All internal funding requirements must be met before publication and production cost funds can be accessed except under extenuating circumstances.
Award Description
The Graduate School will provide up to 75% (capped at $2,000) of the eligible publication or production costs. The remaining 25% must be covered another way, including but not limited to the applicant's unit, externally sponsored projects, and other institutional sources.
Eligibility
All full-time continuing members of the faculty (tenure and non-tenure track) and administrative professional staff, and postdoctoral fellows and visiting assistant professors are eligible. Eligibility requires that SIUE is listed as the author's institution in the professional bio information provided to the publisher.
- All post-tenure faculty and staff may receive one award up to a maximum of the cap per fiscal year.
- All pre-tenure faculty may receive more than one award in a fiscal year to a total of no more than the cap
Faculty and staff with at least one active externally sponsored project during the current fiscal year are eligible for a second award up to a maximum of the cap; these funds cannot be pooled into a single request.
The following publication costs are eligible for support: page, reprint, one-time OER publication costs for textbooks or courseware, and book subvention costs, including costs for color printing when necessary for content clarity.
OER publications eligible for publication and production costs must first receive approval from the OER Committee.
The following production costs are not eligible for support: copyediting services, indexing services, booklets, subscription fees, web hosting, or other recurring fees, travel, space rental, costume, and scenery costs.
Subject to the restrictions below, other costs may be considered with appropriate justification.
Support is subject to the following restrictions:
- The publisher, exhibit, or performance must be external to SIUE.
- The faculty or staff member is the corresponding author or primary performer or exhibitor.
- The faculty or staff member is the corresponding author or primary performer or exhibitor.
- Editorial assistance, indexing, proofing, and translating costs are ineligible.
- Purchasing publications is ineligible.
Advertising/marketing and personnel costs, including honorarium, for productions are ineligible.
How to Apply
All applications for support must be submitted through Kuali Build. When completing the application please ensure you have the following information available in a single PDF file to upload in the order indicated below:
Publication Request
- Proof of acceptance by recognized peer-reviewed journal/publisher or for OER publications, evidence of peer review process.
- Statement of how the project relates to your scholarly activity
- For OER Publications, evidence from department that OER publication qualifies for some credit toward scholarly activity in P&T review [can include statement in operating papers, P&T review papers, and/or a letter from a Department Chair or College Dean].
- For OER Publications, letters of approval generated from prior OER committee review.
- Proof of total publication costs
Presentation/Production/Exhibit Request
- Proof of acceptance by juried review;
- Statement of how the project relates to your scholarly activity;
- Proof of total production/exhibit costs that includes details of ineligible costs;
- Statement of how ineligible costs will be covered;
- Any relevant vendor quotes or other forms of price documentation.
Terms and Conditions
Provide a copy of the published book, booklet, program, or related material to the Lovejoy Library if it is available. (Note: that the program does not cover the cost of purchasing such materials.)
Review Criteria
Applications will be evaluated based on the significance and potential impact of the publication or production on SIUE’s intellectual climate and national or international visibility.
Review Procedure
Proposals will be evaluated by the Associate Dean or designee of the Graduate School.
Timeline Dates
Applications are accepted on a continuous basis.
Program Contact
Any questions concerning eligibility regarding this program may be directed to, gradschoolaccounts@siue.edu. Questions regarding funds transfers and financial reports may be directed to gradschoolaccounts@siue.edu.
