Guidelines for Class Scheduling and Publications - 1C1
The Office of the Registrar is charged with assembling class schedule requests from the various academic units. From these inputs, a master schedule of classes is structured and published each term. Guidelines that apply to the preparation and maintenance of the master schedule follow.
- University guidelines governing class scheduling are established by the Provost in consultation with the Academic Affairs Conference. The Registrar has the responsibility for assuring conformance to those established guidelines. In exercising this responsibility, the Registrar works with the appropriate academic dean.
- Within any existing University and school guidelines, each department determines (a) the classes to be offered for a given term, (b) the number of sections of each, and (c) the size (maximum) of each section. The determination is made upon anticipated student need and available teaching faculty. Student need is gauged by past enrollment patterns and future enrollment estimates as modified by any recent curricular changes.
- Each academic year, general classroom space will be preassigned by the designated representative of the Provost and Vice Chancellor to each academic unit for use in planning and preparing that unit's class schedules. Units may schedule as they deem appropriate within the limits of the preassigned space, in conformance with the other scheduling guidelines herein published. Continuous review of the preassignment awards will be made by the Provost's representative, and adjustments in allocation will occur as warranted.
- A class hour is used as a unit of instruction to quantify student learning and is defined as a period of 50 minutes. For scheduling purposes, a class hour is composed of 50 minutes of instructional time and a 10 minute break. Courses may meet class hour requirements in one of three ways:
- Seat-Time-Based Approach: A credit hour is typically related to seat time, as a minimum of three class work hours (50 minutes of classroom instruction and an additional two hours1 of out-of-class student work) each week during a 15-week semester. Using a seat-time approach, one credit of instruction should be approximated by 37.5 hours of combined direct instruction and student work per semester.
- Alternative Approach: If a traditional, seat-time-based approach to instruction is not the principal mode of learning for an academic experience (e.g., laboratory courses, internships, studio work, thesis, readings, independent study, practicum), the student time required to complete the course should reasonably approximate 37.5 hours of student work per credit.
- Outcomes-Based Approach: Credit may also be awarded for an amount of learning "equivalent" to learning in a seat-time-based course as documented by intended learning outcomes and verified by assessment of student achievement.
When there is no equivalent seat-time-based course for comparison, the equivalent effort required for the proposed number of credits must be established by the instructor when the new competency-based course is proposed. The equivalency will be reviewed and must be affirmed by the Curriculum Council or Graduate Council before the course is approved.
- Classes may be scheduled within the time frames approved by the Provost. Schools of Dental Medicine, Nursing, and Pharmacy are responsible for scheduling class meetings that fulfill Federal Compliance Guidelines and may follow different class scheduling requirements. Exceptions to the standard time frames must be approved by the Provost or the designated representative of the Provost.
- During the standard academic year, weekday class schedules will commence at 8:00 a.m. Evening classes should be scheduled to take into account the interests of the student populations that most typically enroll in those courses and shall conform to the following patterns:
- Non-General Education, 3-credit courses meeting twice weekly must begin at 4:30, 5:30, 6:00, 7:00, 7:30, 8:30 or 9:00 p.m. Those meeting once weekly must begin at 4:30, 5:30, 6:00 or 7:30 p.m.
- Three-credit General Education courses must begin at 6:00, 7:30, or 9:00 p.m.
- Alternative class formats are permitted provided their schedules conform to 5a1 and 5a2.
- The traditional, seat-time-based or most typical class will be the three-hour class. It will meet either in three weekly sessions of 50 minutes each on Monday, Wednesday, and Friday (no other combination of 50 minute sessions is acceptable); in two weekly sessions of 75 minutes each; or in one weekly session of 150 minutes. The twice-weekly, 75 minute session format may meet in either morning or afternoon Tuesday-Thursday, or on Monday-Wednesday after 12:00 noon. Three-hour courses may meet in a 75 minute format on Monday and Wednesday before 12:00 noon only with prior approval of the Provost.
If a scheduled class meeting is missed for any reason (e.g., legal holiday, instructor illness, travel, or weather closures), students will be assigned alternative activities designed to meet the mandated time required and enhance the learning process. Example activities include, but are not limited to, recorded lecture, discussion, virtual meeting, guest speaker, proctored exam/quiz, individual or team activity, and additional class meeting (traditional/online, synchronous/asynchronous), as determined to be appropriate by the department or program. The department or program is responsible for documenting the alternative activities in lieu of seat time, such that documentation is accessible for auditors and evaluators.
- Laboratory format courses, and lecture format courses other than those carrying three hours credit, can meet vertically in blocks of several class-hour segments either three times weekly, twice weekly, or once weekly. If three times weekly, the classes should meet on Monday, Wednesday, and Friday. If twice weekly, they should meet either in a Tuesday-Thursday sequence, or in some variation of Monday-Wednesday-Friday sequence (MW, WF, MF). The parameters outlined in 5b also apply for missed class meetings.
- With the approval of the Office of the Provost and Vice Chancellor, courses can meet in any special format which is pedagogically sound at the prescribed rate of 750 minutes of class instruction per credit-hour per term. This applies to any term, not merely summer, and to any scheduling category (i.e., weekday, evening, and weekend). The parameters outlined in 5b also apply for missed class meetings.
- Because most weekend (Saturday) classes meet only once weekly, the parameters outlined in 5d above are applicable. Additional parameters are required, however, especially for courses that are not program-specific (e.g., General Education courses and non-major courses). The standard class times for a 3-semester hour course meeting on Saturday will be 9:00 a.m. until 12:20 p.m., and 1:00 p.m. until 4:20 p.m. (This assumes that weekend classes will meet for 13 of 16 weekends thus allowing breaks for holidays and the start of classes after day/evening classes.) It is also possible to offer courses in special format, e.g., for six Saturdays meeting from 8:00 a.m. until 4:00 p.m. for three-credit-hour courses. The parameters outlined in 5b also apply for missed class meetings.
- Condensed format classes may be scheduled as follows:
- During Fall and Spring semesters, courses may be offered on an 8-week format and must coincide with either the first 8-weeks or last 8-weeks (including final exam week) of the semester.
- During Summer semester, courses may be offered on a 10-week format or on a 5-week format. A 5-week class must coincide with either the first 5 weeks or last 5 weeks of the semester.
- Minimum amount of time for a condensed format course is 3 weeks. This 3 week option can only be offered during the break between Spring and Summer semesters and is only available for 1-, 2-, or 3-credit hour courses.
The parameters outlined in 5b also apply for missed class meetings.
- Each of the types of General Education courses should be offered in the evening and/or on Saturday at least one time per academic year in order to permit orderly progress of the evening/weekend student. Compliance shall be monitored by the Provost.
- After the University schedule of classes for a given term has been published, changes in existing sections should be minimal. From the time the schedule is in print until the end of the term, any desired change to the scheduled elements of existing sections, as well as added or cancelled sections, must be reported by the department on forms provided for that purpose, signed by an academic dean, and sent to the Office of Academic Scheduling for processing. Major changes in schedule (i.e., those that could adversely affect student ability to devise and/or maintain a viable schedule, such as changes in meeting day or time, credit hours, etc.) must be accompanied by an explanation and forwarded to the Assistant Vice Chancellor for Enrollment Management for approval prior to being effective. No other action in changing the schedule can be accepted by the Office of Academic Scheduling.
- New courses or modifications in existing courses may be implemented pursuant to Policy 1Q8. In order for a new course or modification to an existing course to appear in the printed class schedule for a given term, the Form 90A, B, or C processing must be completed prior to the completion of proofreading of the galley for that issue.
- The "15-10-5" rule is applicable. This rule requires that, in order to be held, a 500-level course must have a minimum enrollment of 5, a 300 or 400-level course must have a minimum of 10, and a 100 or 200-level course must have a minimum of 15. However, at the discretion of an academic dean, this requirement may be waived. A report of such waivers shall be submitted annually to the Provost by each Dean.
- Certain special scheduling criteria may be approved by the Provost to apply to the summer term.
1It is recognized that not all students work at the same pace. This value represents the minimum time that the instructor expects the typical student will require in order to complete the assigned learning activities and accomplish the intended learning outcomes for the course. [return to referring text within the policy]
Approved by Provost effective 4/1/14
This policy was issued on May 19, 2014, replacing the July 20, 2004 version.
Document Reference: 1C1
Origin: PRAM 76; OP 8/27/91; CC 35-91/92; CC 12-96/97; PVC 4/1/14