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Guidelines for Class Scheduling and Publications - 1C1

CLASS SCHEDULE

The Office of the Registrar is charged with assembling class schedule requests from the various academic units. From these inputs, a master schedule of classes is structured and published each term. Guidelines which apply to the preparation and maintenance of the master schedule follow.

  1. University guidelines governing class scheduling are established by the Provost in consultation with the Academic Affairs Conference. The Registrar has the responsibility for assuring conformance to those established guidelines. In exercising this responsibility, the Registrar works with the appropriate academic dean.

  2. Within any existing University and school guidelines, each department determines (a) the classes to be offered for a given term, (b) the number of sections of each, and (c) the size (maximum) of each section. The determination is made upon anticipated student need and available teaching faculty. Student need is gauged by past enrollment patterns and future enrollment estimates as modified by any recent curricular changes.

  3. Each academic year, general classroom space will be preassigned by the designated representative of the Provost and Vice Chancellor to each academic unit for use in planning and preparing that unit's class schedules. Units may schedule as they deem appropriate within the limits of the preassigned space, in conformance with the other scheduling guidelines herein published. Continuous review of the preassignment awards will be made by the Provost's representative, and adjustments in allocation will occur as warranted.

  4. A class hour is defined as a period of 50 minutes. Those courses, or segments thereof, employing the type of instruction generally defined as "lecture," will be scheduled a minimum of one class hour per week per credit hour. Courses or segments thereof, utilizing the type of instruction generally defined as "laboratory," will be scheduled a minimum of two class hours per week per credit hour. Exceptions to this rule are courses of an individualized nature and those which meet irregularly, such as "to be arranged," thesis, readings, and independent study.

  5. Classes may be scheduled within the time frames approved by the Provost. Exceptions to the standard time frames must be approved by the Provost or the designated representative of the Provost.

    [EFFECTIVE UNTIL FALL 1997]

    1. During the standard academic year, weekday classes will commence on the half-hour. Evening classes should be scheduled to take into account the interests of the student populations that most typically enroll in those courses and shall conform to the following patterns:

      (1) Non-General Education, 3-credit courses meeting twice weekly must begin at 4:30, 5:30, 6:00, 7:00, 7:30, 8:30 or 9:00 p.m. Those meeting once weekly must begin at 4:30, 5:30, 6:00 or 7:30 p.m.

      (2) Three-credit General Education courses must begin at 6:00, 7:30, or 9:00 p.m.

      (3) Alternative class formats are permitted provided their schedules conform to 5a1 and 5a2.

    2. The normal or most typical class will be the three-hour class. It will meet either in three weekly sessions of 50 minutes each on Monday, Wednesday, and Friday (no other combination of 50 minute sessions is acceptable), or in two weekly sessions of 75 minutes each. The twice-weekly, 75 minute session format may meet in either morning or afternoon Tuesday-Thursday, or on Monday-Wednesday after 12:30 p.m. Three-hour courses may meet in a 75 minute format on Monday and Wednesday before 12:30 only with prior approval of the Provost.

    3. Laboratory format courses, and lecture format courses other than those carrying three hours credit, can meet vertically in blocks of several class-hour segments either three times weekly, twice weekly, or once weekly. If three times weekly, the classes should meet on Monday, Wednesday, and Friday. If twice weekly, they should meet either in a Tuesday-Thursday sequence, or in some variation of Monday-Wednesday-Friday sequence (MW, WF, MF).

      Vertically (i.e., a class that meets for longer than 50 minutes at a time) scheduled General Education 111, Skills and IS classes MUST convene on the even-half hour (8:30 a.m., 10:30 a.m., 12:30 p.m., and 2:30 p.m.). While there will be unequal break times between class sessions for three-hour and four-hour courses, the standard starting time is necessary so that students can build integrated schedules from the widest possible set of options.

    4. With the approval of the Office of the Provost and Vice Chancellor , courses can meet in any special format which is pedagogically sound at the prescribed rate of 750 minutes of class instruction per credit-hour per term. This applies to any term, not merely summer, and to any scheduling category (i.e., weekday, evening, and weekend).

    5. Because most weekend (Saturday) classes meet only once weekly, the parameters outlined in 5d above are applicable. Additional parameters are required, however, especially for courses that are not program-specific (e.g., General Education courses and non-major courses). The standard class times for a 3-semester hour course meeting on Saturday will be 9:00 a.m. until 12:20 p.m., and 1:00 p.m. until 4:20 p.m. (This assumes that weekend classes will meet for 13 of 16 weekends thus allowing breaks for holidays and the start of classes after day/evening classes.) It is also possible to offer courses in special format, e.g., for six Saturdays meeting from 8:30 a.m. until 4:30 p.m. for three-credit-hour courses.

    [EFFECTIVE BEGINNING FALL 1997]

    1. During the standard academic year, weekday class schedules will commence at 8:00 a.m.. Evening classes should be scheduled to take into account the interests of the student populations that most typically enroll in those courses and shall conform to the following patterns:

      (1) Non-General Education, 3-credit courses meeting twice weekly must begin at 4:30, 5:30, 6:00, 7:00, 7:30, 8:30 or 9:00 p.m. Those meeting once weekly must begin at 4:30, 5:30, 6:00 or 7:30 p.m.

      (2) Three-credit General Education courses must begin at 6:00, 7:30, or 9:00 p.m.

      (3) Alternative class formats are permitted provided their schedules conform to 5a1 and 5a2.

    2. The normal or most typical class will be the three-hour class. It will meet either in three weekly sessions of 50 minutes each on Monday, Wednesday, and Friday (no other combination of 50 minute sessions is acceptable), or in two weekly sessions of 75 minutes each. The twice-weekly, 75 minute session format may meet in either morning or afternoon Tuesday-Thursday, or on Monday-Wednesday after 12:00 noon Three-hour courses may meet in a 75 minute format on Monday and Wednesday before 12:00 noon only with prior approval of the Provost.

    3. Laboratory format courses, and lecture format courses other than those carrying three hours credit, can meet vertically in blocks of several class-hour segments either three times weekly, twice weekly, or once weekly. If three times weekly, the classes should meet on Monday, Wednesday, and Friday. If twice weekly, they should meet either in a Tuesday-Thursday sequence, or in some variation of Monday-Wednesday-Friday sequence (MW, WF, MF).

    4. With the approval of the Office of the Provost and Vice Chancellor, courses can meet in any special format which is pedagogically sound at the prescribed rate of 750 minutes of class instruction per credit-hour per term. This applies to any term, not merely summer, and to any scheduling category (i.e., weekday, evening, and weekend).

    5. Because most weekend (Saturday) classes meet only once weekly, the parameters outlined in 5d above are applicable. Additional parameters are required, however, especially for courses that are not program-specific (e.g., General Education courses and non-major courses). The standard class times for a 3-semester hour course meeting on Saturday will be 9:00 a.m. until 12:20 p.m., and 1:00 p.m. until 4:20 p.m. (This assumes that weekend classes will meet for 13 of 16 weekends thus allowing breaks for holidays and the start of classes after day/evening classes.) It is also possible to offer courses in special format, e.g., for six Saturdays meeting from 8:00 a.m. until 4:00 p.m. for three-credit-hour courses.

  6. Each of the four types of General Education courses should be offered in the evening and/or on Saturday at least one time per academic year in order to permit orderly progress of the evening/weekend student. Compliance shall be monitored by the Provost.

  7. After the University schedule of classes for a given term has been published, changes in existing sections should be minimal. From the time the schedule is in print until the end of the term, any desired change to the scheduled elements of existing sections, as well as added or cancelled sections, must be reported by the department on forms provided for that purpose, signed by an academic dean, and sent to the Office of Academic Scheduling for processing. Major changes in schedule (i.e., those that could adversely affect student ability to devise and/or maintain a viable schedule, such as changes in meeting day or time, credit hours, etc.) must be accompanied by an explanation and forwarded to the Assistant Vice Chancellor for Enrollment Management for approval prior to being effective. No other action in changing the schedule can be accepted by the Office of Academic Scheduling.

  8. New courses or modifications in existing courses may be implemented in any term if the Form 90 procedure is completed through all required signatures prior to student registration for that term. However, in order for a new course or modification to an existing course to appear in the printed class schedule for a given term, the Form 90A, B, or C processing must be completed prior to the completion of proofreading of the galley for that issue.

  9. The "15-10-5" rule is applicable. This rule requires that, in order to be held, a 500-level course must have a minimum enrollment of 5, a 300 or 400-level course must have a minimum of 10, and a 100 or 200-level course must have a minimum of 15. However, at the discretion of an academic dean, this requirement may be waived. A report of such waivers shall be submitted annually to the Provost by each Dean.

  10. Certain special scheduling criteria may be approved by the Provost to apply to the summer term.

Approved by Provost effective 5/14/93
This policy was issued on July 20, 2004, replacing the January 11, 2002 version.
Document Reference: 1C1
Origin: PRAM 76; OP 8/27/91; CC 35-91/92; CC 12-96/97