The implementation of changes in policies, standards, procedures and regulations related to admissions, testing, graduation requirements, academic standards and performance, grading and examinations shall take effect once per year, at the beginning of regularly scheduled classes in the fall semester.
The implementation of changes to courses and programs, including additions, modifications and deletions shall also take effect once per year at the beginning of regularly scheduled classes in the fall semester.
In order for the implementation of changes in policies and procedures relating to admissions, testing, graduation requirements, academic standards and performance, grading and examinations to take effect coinciding with the beginning of fall semester, the constituency units and appropriate administrative officer must approve policies by June 1 of the previous year, i.e., approximately 15 months prior to the implementation date.
For the implementation of changes in courses and programs taking effect at the beginning of a fall semester, the changes must be fully approved by January 3, i.e., approximately eight months prior to the effective date.
Each recommendation of the Curriculum Council and the Graduate Council shall include a statement of whether the respective Council believes the recommendation should be subject to the annual implementation policy.
In extreme cases, exceptions to this policy for undergraduate matters may be granted with approval of the Curriculum Council of the Faculty Senate, the Faculty Senate and the appropriate administrative officer. For Graduate School matters, exceptions may be granted with approval of the Graduate Council, the Faculty Senate and the appropriate administrative officer. The Chancellor also may grant exceptions to this policy.
All new University policies and addenda to existing University policies must specify the officer, position or unit responsible for implementation, regulation and information dissemination regarding the policy.
For policies affecting academic programs and procedures, any new policies, or modifications to existing policies must provide an effective date defining which students are affected. (e.g., all students as of a certain date, only those students who matriculate after a certain date, or only those students who apply for a major as of a certain date.) Any dates, that are specified in new University policies or modifications to existing policies, must coincide with the proposed Annual Implementation Policy.
Approved by Chancellor effective 12/12/94
This policy was issued on April 4, 2000, replacing the February 1, 1996 version.
Document Reference: 1Q8
Origin: CC 31-93/94; CC 32-93/94