Worksite accidents and injuries can occur in spite of everyone’s best efforts. Although everyone strives to minimize on-the-job accidents, they can happen. If one occurs, here are some procedures to assure that employees receive prompt medical care and income for lost time due to the injury.
The Illinois Department of Central Management Services (CMS) Risk Management Division is responsible for administering the Workers’ Compensation program for state employees. CMS, in turn, has contracted with another organization, CARESYS, to receive accident reports. CARESYS monitors and evaluates the care received by the injured employee to assure appropriate treatment and optimal return to work.
At the local level, Ms. Cathy Meyers from Human Resources is the campus Workers’ Compensation coordinator. She is responsible for assisting employees in the proper submission of reports and medical bills to CMS. Her office is located at Rendleman Hall Room 3210 and her phone number is 618-650-2190.
What to do if you have an on-the-job accident
If the injury is life threatening, please seek prompt medical care and then proceed with the reporting of your injury.
For medical treatment that is an emergency, go to the nearest hospital ER or prompt care facility. Inform the facility that you are treating for a worker's compensation injury and to forward information and bills to:
Southern Illinois University
Office of Human Resources
Cathy Meyers, Benefits Counselor
Box 1040
Edwardsville IL 62026
For all other injuries, please follow the steps below:
1. Notify your supervisor
a. Notice can be given orally or in writing but by law it must include all of the following: date, time and location. It is also recommended that your notice include a brief description of the accident and the injury sustained.
2. Report your accident to the CARESYS Early Intervention 24-hour Hotline 1-800-773-3221
a. Make sure to provide your name exactly as it appears on your social security card and your current mailing address.
b. If you plan to seek medical treatment, please provide to CARESYS the physician and/or facility information you plan to utilize.
c. Before you seek medical treatment, please print the Worker’s Compensation support information below and take it with you. This is important information to communicate the medical expense billing to the medical care provider. Please be aware that your WC claim is still pending until CARESYS approves the incident as a covered worker's compensation event. If CARESYS does not approve the incident, employees are responsible for their own medical expenses.
3. Report your accident to Cathy Meyers in the Office of Human Resources at ext. 2190.
a. Human Resources will mail the injured employee a workers’ compensation packet. All claim forms should be completed in a timely manner and returned to Human Resources, Atten: Cathy Meyers, Box 1040. CMS cannot determine compensability of the claim until they receive these documents.
4. Complete Emergency Management Services Injury Form if you are a supervisor.
a. Complete the SIUE Injury Report form located at www.siue.edu/emergencymanagement/pdf/SIUE_Injury_Report_Form.pdf and send it to Emergency Management and Safety, Box 1657.
5. If you require medical treatment and it is not an emergency, contact your primary care physician. If you have an emergency, go to the nearest hospital ER or prompt care facility. Please inform the facility that you are treating for a workers’ compensation injury and to forward information and bills to: Cathy Meyers, SIUE Human Resources, Box 1040, Edwardsville IL 62026.
a. It is recommended that you keep in mind the guidelines of your group insurance carrier when receiving medical treatment. If CMS determines that your claim is not compensable, you can then submit the medical claims to your group insurance provider.
b. If your doctor places you off duty or on any form of restricted duty, you will need to provide a written work status slip from the doctor. The work status slip or off duty slip must be signed by the doctor.
Failure to follow these procedures may affect the employee’s right to compensation for time lost or reimbursement for expenses incurred.
The following forms must be completed to establish a Workers' Compensation claim:
Adobe format:
Important Workers' Compensation Links
