OFFICERS

The Steward – Shall exercise the general superintendence, direction, and control over all and every department, the officers and attendants of the Institution, subject to the direction and regulation of the Commissioners. He shall see that good and wholesome provisions are sent for the use of the children and other persons residing in the house by the butchers, bakers, and other persons employed to furnish such articles as may be necessary. To take care of the articles delivered to him for the use of the house. To keep a book of fair and regular accounts of all receipts and expenditures, which shall be subject at all times to the examination of the Commissioners. To obey the directions and regulations of the Commissioners. And to enable the steward to discharge faithfully the duties required of him, he shall reside in the house, and shall receive necessary provision for himself. He shall give a bond to the City Council in the penal sum of two thousand dollars. He shall hold no other office or appointment unconnected with his employment in the Orphan House. In addition to the foregoing duties prescribed by the ordinances of the City Council, and in furtherance thereof, the Steward shall observe the following regulations:  To supply departments. To have charge of store-house. Tables He shall see that all supplies furnished for the use of the house are delivered to the proper departments and in just proportions. Shall have the exclusive charge of the store-house, and superintend daily the issues therefrom. Shall provide for and regulate the tables of the superior and subordinate officers, according to the regulations of the house. Shall give his personal and constant attention to the tables of the children, see that they are served at regular hours, and amply supplied with suitable, wholesome, and well prepared food. He shall superintend the physical education of the children. Employ them in such manual service in the various departments of the house, and in the garden and grounds, as may be suited to their age, and sex, and capacities, and which, in conference with the Matron, may be deemed most important and judicious. Appoint such hours for recreation and healthful sports as shall not interfere with the exercises and regulations of the School. And direct, during said hours, such well-regulated muscular and gymnastic exercises in the open air as may conduce to the vigorous health and physical improvement of the children. He shall give unceasing encouragement to the practice of generosity, gentleness, honesty, truth and cleanliness by the inmates of the house, and repress, by all the moral influence of the establishment, all selfishness, cruelty, falsehood and impurity. He shall see that corporal punishment is inflicted only in extreme cases and in the last resort, and then only by himself or the Matron. He shall preserve files of all applications, communications and reports, made to the Board. Make all necessary and required entries in the registers of the house, and prepare indexes to the same. And he shall keep the following books according to the forms prescribed therefor, and lay the same upon the table of the Board at each meeting, for the inspection and information of the Commissioners:  Steward's Book of Supplies and Issues. House Record of the Children. Dormitory Record of Nurses and Inmates. Indenture Book of Apprentices to and from the Institution. Cash Book of Receipts and Disbursements. Expense Book of Officers' Tables, 1 and 2. Wages Book of Servants and Assistants. He shall see that all other books, records and accounts required to be kept by other officers than himself are regularly kept according to the form prescribed, and said books, records and accounts laid upon the table of the Board at each meeting. He shall report specially to each weekly meeting of the Board the number of the children in each dormitory, with the name of the nurse in charge; the provision made for the Sabbath services in the Chapel, and all important occurrences in the house during the past week. He shall conduct the daily morning religious services of the house. And shall not be absent from the Institution at night after the ringing of the last city bell, unless by permission of the Chairman or Visiting Commissioner.

The Matron--Shall watch over the morals and conduct of the children, direct the assistants and nurses, and see that they discharge their duties faithfully. Take care that the food and clothing provided for the children are wholesome and suitable; preserve order and decorum at table and elsewhere; attend the children at worship on the Sabbath, and obey all the directions of the Commissioners. She shall reside in the house and receive necessary provision for herself, and shall hold no other office or appointment unconnected with her employment in the house. In addition to the above duties prescribed by the Ordinances of Council, and in furtherance thereof, the Matron shall have charge of the domestic economy of the house; see that every apartment therein is kept in order, and that carefulness and exactitude shall mark the internal arrangements thereof. She shall have the general superintendence of the sewing, cooking and washing departments of the institution, and report to the Board any deficiencies therein. In connection with the Principal of the School, she shall employ the girls of suitable age in the sewing room and in household duties, and encourage in them habits of industry and usefulness. She shall pay strict regard to the health of the children; see that time is allowed them for exercise and relaxation; that their clothes are properly made, washed, mended and preserved; that they are uniformly clad, and that no child upon the bounty of the Institution shall appear in any apparel than that prescribed by the regulations of the house; she shall superintend the dormitories and the bedding and furniture thereof, and require the same to be kept in a neat, cleanly and healthy condition; shall pay strict and kind attention to the sick, and see that everything needed for their comfort is supplied. In her supervision of the nurses' department, she shall strive to make kindness and gentleness the spirit of discipline; to urge upon the nurses the duty of granting all favors, allowing all indulgences, and practising all forbearance towards those under their charge consistent with the well-being of the children, and which may go to make their orphan home a happy one. She shall have the general charge of the moral education of the children; devise and carry out such measures as may be approved for the formation of their manners and habits, the regulation of their dispositions, and the development of their social and religious character. She shall seek to instil into the youthful minds around her feelings of reverence and gratitude to their Heavenly Father, and to impress upon them a sense of their moral responsibilities, and the lessons of virtue and piety. She shall have the superintendence of all supplies furnished for the sewing department, and for the clothing and bedding of the children, and shall communicate to the board the wants of the house in these respects, with such recommendations as her experience may suggest. She shall keep a book of supplies and issues in this department, and submit the same to the Board at each weekly meeting; together with a report of such matters as she may deem important to the health and happiness of the children.

The Physician--(Elected by the City Council), shall attend on and administer medicines to all sick persons in the Institution, whether such persons be maintained or relieved in the same, or whether they be employed therein as officers, assistants or servants, and shall prefer no charge or demand, on account of attendance and medicines by him imparted to any officer or assistant in the institution. He shall have charge of the hospital and quarantine departments of the house, and give directions to the nurses employed therein; shall keep a record of the children admitted into the hospital; the name, sex, age and disease of each patient; when received and discharged, and the result of each case. He Shall make a weekly report of his department to the Board, with such recommendations as he may consider important, and an annual report of the health statistics of the house for the past year, with such views as to the sanitary condition and regulations of the Institution as he may deem of interest, and worthy of notice and preservation.

The Nurses shall observe and fulfill every direction and regulation of the Commissioners, or of the Steward or Matron; they shall pay constant and particular attention to the persons, clothing and bedding of the children under their charge; lodge in the rooms with them, or in the adjoining rooms; see that they attend regularly upon morning prayers by the Steward, and that such of them as are connected with the school devote to study the time allotted to that purpose, and are ready, neatly and properly clad, to go directly from their rooms to the school punctually at the hours fixed for the opening of the same. All pupils absent from the dormitories at said times, shall be reported at once to the Steward. They shall wait upon and serve the children at their meals, and take their own at the tables provided for them, unless prevented by sickness. They shall be with their children as much as possible on the Sabbath, prepare them for  Sunday School, and attend the chapel services in company with them in such rotation as the Matron shall prescribe. They shall be careful of the domestic habits of the children in the dormitories, and train them to cleanliness, neatness and regularity; shall watch over their morals and conduct, inciting them, by all gentle means, to kindness and affection towards one another, and exacting order and decorum at all times. They shall study to exhibit, in the care of the children committed to them, a spirit of indulgence, within all reasonable bounds, and the spirit of affection which responds willingly to their wishes, respects their feelings, welcomes their confidence, and prompts to cheerful obedience. They shall, under no circumstances, inflict corporal punishment upon any child; but in case of serious misconduct, shall report the same to the Steward or Matron, and abide by their decision. They shall have charge of the clothing of the children in their respective dormitories; shall mend the same whenever required, and see that they are regularly sent to the laundry, and returned in a reasonable time. They shall keep the book prescribed for the entry of all clothing sent to the laundry and returned therefrom, and report all errors and omissions, as soon as discovered, to the Matron. These books shall be submitted weekly to the Board.. They shall report to the Steward and Matron all absentees among their children, and all cases of sickness among them, as soon as observed. They shall not be absent themselves from the house without the permission of the Chairman of the Board, the Visiting Commissioner, the Steward, or the Matron.

The Sewing Mistress--Shall have charge of the sewing department, and manage and direct the same and all assistants employed therein, under the supervision of the Matron; shall instruct in sewing, and in the use of the sewing machine, such of the girls as may be assigned by the Matron and Principal of the School, and devote such hours to their instruction as may be fixed by them; shall make all the garments of the girls, and such clothing of the boys, and table and chamber furniture as may be required; shall keep an account of the supplies furnished to, and the issues from, her department, and render the same to the Matron weekly, to be by her submitted to the Board; shall keep a record of the skill, industry and conduct of the pupils in her department, and report the same annually, or whenever required, to the Matron.

The Laundress--Shall have charge of the washing and ironing departments, and employ such assistants therein as may be necessary, under the direction of the Matron. She shall carefully compare the articles received from each dormitory with the list accompanying them, and report all errors and omissions to the Matron. All articles sent from the several departments of the house shall be properly washed, ironed and returned before others are received from the same department; shall keep the laundry in perfect order, and take care that no loss or waste occurs therein; shall keep an accurate account of the time of the assistants and servants, and report the same weekly the Matron. All repairs needed in this department shall be immediately reported to the Engineer.

The Cook--Shall receive daily from the Steward the provisions for the house, and prepare and dress the same in a proper manner. Shall serve the meals of the officers and children punctually at the hours required. Keep the kitchen cooking utensils clean and neat, and obey all orders from the Steward and Matron. All repairs needed shall be reported to the Engineer as soon as discovered.

The Engineer--Shall have charge of and keep in perfect order the engine and boiler and the appurtenances thereof, and the washing, cooking, heating and water works of the house. Regulate the supply of steam and water, according to the wants of the various departments of the establishment. Superintend all repairs to the water, steam and gas pipes, and fixtures, and keep an account with the machinist of all work done; also an account of the coal and other fuel bought for the establishment, and of which he shall have the charge, and of the daily consumption thereof in each department and dormitory; also of the daily consumption of gas; and submit the said accounts to the Steward weekly, to be by him laid before the Board.

The Gardener and Porter--Shall have charge of the grounds attached to the Institution, and keep the same in proper order. Cultivate the kitchen and flower gardens, and instruct and employ therein such b oys of the Institution as may be assigned to him for that purpose by the Steward. He shall also attend to the cemetery of the Institution, plant therein such ornamental shrubs and flowers as are suitable, and keep the same in neat and perfect order. As Porter, he shall keep the gate and occupy the lodge, answer all calls of visitors, and discharge all the duties usual to such office. He shall allow no child of the Institution to leave the premises without the permission of the Steward, and close the gates to all persons ten minutes after the ringing of the last city bell at night.

The foregoing officers and all other persons employed in the establishment shall give at least one month's notice to the Board of their intention to leave; and, in default of such notice or leaving before the expiration of the month thereafter, shall forfeit all the pay then due to them.