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What is Federal Work Study (FWS)/Federal Student Employment & how does it work?

Work-study is a need-based financial aid offered as a result of the information provided on your FAFSA. If you get an on-campus job, you will be paid as a FWS student if funds are still available.

Some departments prefer to hire FWS students as they receive government funding to help pay a student’s income. When a student is hired, the department pays 75% of the student’s income from their budget & the government matches the remaining 25%. This all happens behind the scenes for students & will reflect as one amount on their paycheck. It is not credited to the student’s account.

Any funds that you earn that are FWS income will not be counted as income on your FAFSA for the following year. Typically, if a student has income for the previous year, they are expected to save a percentage of it for the following year’s education. This is added in to the Expected Family Contribution (EFC) you receive upon completing a FAFSA. Since FWS is a need-based financial aid, it is assumed that the money you earn is not saved, but used for the current year in which you earn it. Since it will not be considered income for the following year’s FAFSA, it may lower your EFC for the year following the year that you earned FWS income.

How do I get FWS?

Work-study is a need-based financial aid offered as a result of the information provided on your FAFSA. If you were not awarded Federal Work Study (also called Federal Student Employment) as part of your award for the school year and you think you should have, you can contact the Office of Student Financial Aid at 618-650-3880.

You can utilize your FWS award for any on campus job. Apply for Regular Student Employment positions as well as Federal Work Study only positions.

You do not need Federal Work Study in order to work on campus. There are plenty of jobs that are open to students without it.

I have Federal Work Study but there are no jobs on Student Job Finder.

You can utilize your FWS award for any on campus job. Apply for Regular Student Employment positions as well as Federal Work Study only positions. Though most positions will be labeled as Non Work-Study on Student Job Finder, this simply means that the hiring department is not limiting their applicant pool to FWS students only.

How do I get a job?

All of the student employment positions are listed on our website at www.siue.edu/studentemployment. Using the Student Login link on the left side of the page to access Student Job Finder, log in using your 800# and birthday in MMDDYY format. Once you are logged in, use the Search tab. Once you find a position that you are interested in, apply following the instructions listed on the job posting. Each department is responsible for their own hiring process, so you will need to contact them directly if you have questions. Please view our Student Job Finder instructions for more information.

I think I changed my password for Student Job Finder & can’t log in. What do I do?

Be sure that you are using the correct information to log in. Your 800 number is your User Name and your birthday in MMDDYY format is your password unless you have changed it to something else. If you are still having issues, please contact our office at 618-650-2563 or via email at stuemp@siue.edu & we will be happy to help you retrieve or reset your password.

It says my account is not activated on Student Job Finder. Why?

In order to log on to the Student Employment website, you need to be eligible to work on campus. Please review our Policies for our eligibility requirements.

If you are not enrolled in classes yet, or are not enrolled in enough credits to meet eligibility, that will be your first step. Once you complete enrollment, please allow our system one to two business days to add you to our database.

If you have a hold on your account for a past due balance, you will not be able to log in to Student Job Finder until you have satisfied requirements set by the Bursar’s office to remove their hold on your account. Once you are in compliance, allow for one business day before the Bursar’s Office clears your account and you are added to our database. You can view the status of the Bursar’s hold status on CougarNet by going to: CougarNet > Student tab > Student Account > View Holds

It may also be that you are trying to log in too early. Please review our Key Employment Dates, found on the Student Employment homepage under the “Things to Know” header on the left. 

When can I start looking for jobs?

Please review our Key Employment Dates, found on the Student Employment homepage under the “Things to Know” header on the left. Jobs are added to Student Job Finder throughout each semester as departments inform us of openings.

I haven’t been able to find a job on-campus. What do I do?

While approximately 1,800 positions on-campus are filled by students each year, there is no guarantee that every student that applies will be offered a job. You are doing everything right if you are logging into Student Job Finder often and applying for multiple positions. Each department that posts positions is ultimately responsible for interviewing and selecting the person to fill that position. Be sure to follow up on any applications that are submitted to see where that department is in the hiring process. More opportunities come available each day, so please check our website often as each semester change comes nearer.

If you are interested in working for a specific department, feel free to contact them & introduce yourself to see if they have any openings that will be coming in the future so you can keep an eye out for the posting.

Once I have a job, do I have to sign up for direct deposit?

Effective July 1, 2011, all newly hired & rehired student workers, as a condition of employment, are required to participate in the University’s direct deposit program, unless subject to an exception set forth in Part III of the Direct Deposit Policy.

Students must sign up for direct deposit on CougarNet. Instructions to do so can be found here: http://www.siue.edu/studentemployment/policies/Direct%20Deposit%20Cougarnet%20Instructions.pdf

The Direct Deposit Policy of Southern Illinois University may be found at: http://www.siue.edu/human-resources/payroll/index.shtml

I signed up for direct deposit, where is my check?

In the first pay period for which the direct deposit becomes effective, your check will be sent in paper form to the Bursar’s office because the initial transmission is a pre-note (a zero transaction to your bank to be certain your pay will be credited in the proper account). If there are any problems detected with the pre-note or your bank is not recognized by the system, you may have more than one check sent to the Bursar’s office. Paper checks are held in the Bursar’s office for one week before they are mailed to the address on file. Each pay period, the method in which you will be provided your paycheck will be shown to you on CougarNet under the Employment tab.

Go to CougarNet->Employment tab->Pay Information->Pay Statement->Current Year->Current Pay Date (It will be shown at the bottom under the Heading “Check or Direct Deposit”)

Student employees are paid every other Thursday according to the Payroll Schedule posted under the “Things to Know” section on the Student Employment homepage.

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