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Student Employment
Student Employment
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Off-Campus Employers

Using Student Job Finder for the First Time

Contact our office at (618) 650-2564 to obtain a User Name and Password.

Enter Student Job Finder, select My File, and complete or revise your company information, including your password.

To add or edit information in your Profile, select Edit for the section you wish to update. Add or edit information, then select Save to return to your Profile.

Posting Your Jobs

Select My Jobs.

Scroll down to see if the job you wish to post already exists.

If it exists, skip to the instructions for Posting/Editing/Updating Your Jobs.

If it does not exist, continue with these instructions.

Select New.

Complete all 3 pages of information about the job, filling in all of the fields or changing information as necessary .

The Job I.D. will be assigned by Student Job Finder, so skip over this field.

The Contact Information on each jobwill come from My File by default. You may change the information for each job posting.

Indicate a specific Hourly Wage, not a pay range. If Hourly Wage is left blank, the pay rate will be listed at minimum wage. Wages that will no be paid hourly should be listed at the best estimated hourly wage, with further description of the pay explained in the Description section.

Leave the Fund/Account Number cell blank (for on-campus use only).

List any application instruction that you choose (call for an interview, send resume, etc.) Be sure to include a statement that instructs students to print a Job Referral Form to bring to you.

If you would like for students to apply for your position through Student Job Finder's on-line inquiry system, select Yes for Allow On-Line Inquires.

Date Posted and Expiration Date are required. List the period of time students may view your job. Jobs may be posted for a maximum of 90 days. See instructions under Re-Posting/Editing/Updating Your Jobs for information on how to open your job again.

Answer Yes when asked Show Contact Information. Without this, students will not be able to apply for your job.

Select Finish, and review the Job Detail for accuracy.

Your job will be given the status of Pending, and will be reviewed by Student Employment staff and activated within on working day. Students will then be able to view your job.

Re-Posting/Editing/Updating Your Jobs

Select My Jobs to view the list of jobs for your business.

Click on the title of your job to view it and make any necessary changes to it. Be sure to update the Date Posted and Expiration Date.

Before making changes, be sure you are familiar with the instructions for Posting Your Jobs, as detailed instructions for completing specific fields will not be reviewed again in this section.

If you make changes to your job while it is Active, it will become Pending until it is reviewed by Student Employment staff and activated.

If your job is Inactive and you make changes to it, it will become Pending, will be reviewed by Student Employment staff, and then activated. If you make changes to an inactive job, but do not wish for it to be activated for student viewing, contact the student employment area.

Select Save, and review the Job Detail for accuracy.

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Your job will be reviewed by Student Employment staff and activated within one working day. Students will then be able to view your job.

Closing Your Jobs

Select My Jobs and find the job you want to close.

Click on the Close button next to the job. A pop-up box will appear.

Select No if you are not hiring a student at this time and therefore do not wish to create a Hire Record.

If you are hiring a student , create a Hire Record by clicking Yes and entering the Social Security Number of the student you are hiring (the name is not required.) Select Search and click the Hire button next to the student's name, then select Add Hire

Enter the Hire Details as instructed. Please note that the Hourly Wage must be a specific value, not a range. If you are hiring the student for a continuing position, leave the End Date blank.

Select Save.

You will have the option of printing a Payroll Authorization Form. This form is used primarily for on-campus employment, but we will accept it as notification that you hired one of our students in lieu of the Job Referral Form. See the instructions for Hiring Students for more information.

Print the Payroll Authorization Form as it will be used as your hiring document. See the instructions for Hiring Students for more information.

Searching for Candidates

Students will view your open job and contact you according to your instructions. View interested students' information for those who inquired on-line by selecting My Jobs, and the number in the Inquires column of the appropriate job .

Click on the student's name to view the student's Profile. Click on Respond to communicate with the student.

To recruit additional students, select Search from the main menu and follow the instructions to search for students who wish for potential employers to view their information.

Click on the student's name to view the student's Profile.

Select View Contact Information at the bottom of the page to find out how to contact the student.

Hiring Students

After interviewing candidates and making a selection, follow the instructions for Closing Your Jobs. Be sure to create a Hire Record.

If you have already closed your job and need to create a Hire Record, or if you wish to create a Hire Record without closing your job, select My Jobs from the main menu and the + in the hired column for the job.

Enter the Social Security Number of the student you are hiring (the name is not required.) Select Search, click the Hire button next to the student's name, then select Add Hire. Enter the Hire Details as instructed. If you are hiring the student for a continuing position, leave the End Date blank.

Select Save.

Contact our office to indicate that you have hired one of our students. Failure to do so will result in the loss of privileges to the Job Locator and Development Program. This contact can be made in one of the following manners:

· Sign and send us the Job Referral Form that the student gave you during the interview process.

· Print, sign, and send us a Payroll Authorization Form after entering the Hire Details. The Payroll Authorization Form can also be printed by selecting My Jobs from the main menu, then select the number in the Hired column for the job. Select the Print button, then print the form.

· Call us at (618) 650-2564.

Viewing Students You've Hired

Select My Jobs, and then the number in the Hired column of the appropriate job. Start Date reflects the date you entered when you recorded the student's Hire Detail information.

Disregard Earned and Last Pay Date information for the student, as it is not valid for off-campus employment.