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Policy for Center Review - 5F6

Centers and Institutes

This document is built upon the Southern Illinois University System University Guidelines, Section 2.4: Academic Affairs: Centers and Institutes and 23 Illinois Administrative Code 1050.

  1. Definition

    Centers and institutes are formally organized units of instruction, research, and public service that meet an ongoing need of the university. There are two categories of recognized centers and institutes:

    Category A Centers and Institutes are Illinois Board of Higher Education (IBHE) Recognized Centers or Institutes. These are units generally outside of a recognized academic program that advance the instruction, research, or public service missions of the university.

    Category B Centers and Institutes are formally organized departments (administrative units approved by the university), but do not require IBHE approval. This does not include centers and institutes that solely support university constituencies.

    The term center(s) hereafter will be used to refer to centers and institutes.

  2. Organization

    Category A centers will have an external or internal advisory board depending on presence or absence of community interaction. These units will be led by a director and will report to a dean (or a delegated senior administrator) of the college, school, or unit in which the center resides, or to a higher level administrator (Executive Director, Associate Provost, Provost, Vice Chancellor) if the center involves collaboration across different colleges, schools, and/or units.

    Category B centers may or may not have an advisory board depending on presence or absence of community interaction. These units will be under the supervision of a dean (or a delegated senior administrator) of the college, school, or unit in which the center resides, or a higher level administrator (Executive Director, Associate Provost, Provost, Vice Chancellor) if the center involves collaboration across different colleges, schools, and/or units.

  3. Responsibility and Oversight

    The Centers and Institutes Review Committee, appointed by the Chancellor, makes recommendations to the Chancellor regarding the approval, modification, and termination of all centers and institutes. The Committee also reviews annual reports of Category A and B Centers and Institutes and periodic evaluations of Category A Centers and Institutes. Committee members include: the Associate Provost for Research (ex-officio) or designee as Committee Chair, Provost and Vice Chancellor for Academic Affairs (ex-officio) or designee, Vice Chancellor for Student Affairs (ex-officio) or designee, University Budget Director (ex-officio), one director of a Category A center or institute, one director of a Category B center or institute, one faculty representative appointed by the Graduate Council, and one dean or higher level administrator that has supervision over a center. Members who are not ex-officio will have staggered 3-year terms.

  4. Approval

    Applications for new Category A and Category B centers and institutes for instruction, research, or public service include the Request for New Administrative, Research, or Public Service Unit form from the Illinois Board of Higher Education and a minimum of two letters of support. One letter of support must be from the Vice Chancellor or Chief Academic Officer whose functional area the center falls under. The documents will be submitted to the Associate Provost for Research for discussion by the Centers and Institutes Review Committee. The Committee will make a written recommendation to the Chancellor. The Chancellor will have final approval at the University level to establish a center or institute.

    Any new unit of instruction, research or public service, not included in a program of the institution must receive approval through the Illinois Board of Higher Education. Applications for new units of instruction follow the policies related to academic programs (1B).

  5. Modification

    1. Request for reasonable and moderate extension (including name changes)

      A document will be submitted to the Associate Provost for Research describing the requested change(s) and justification. Anticipated budget effects and a description of how other units that may be affected by the change must also be included. A letter of collation must be submitted from any unit that may be affected by the change. The request will be reviewed by the Centers and Institutes Review Committee and a written recommendation will be made to the Chancellor. Reasonable and moderate extensions of Category A centers will then be reported to the SIU system by the Office of the Provost.

    2. Suspension

      Centers may be suspended if University needs have changed, need for the center has changed, resources are no longer adequate to support the center, or performance of the center is not meeting performance targets. Recommendations for suspension of a center may be made by the Chancellor, Dean or Higher Level Administrator as supervisor of the center, head of the center, or the Centers and Institutes Review Committee. The center will have a defined period of time to provide a plan for reorganization to improve performance. Annual reports must be submitted during this time and a request for reinstatement must be submitted within 5 years. The Centers and Institutes Review Committee may stipulate shorter time frames than 5 years for requests for reinstatement. Requests for suspension of a Category A or B Center must be submitted to the Centers and Institutes Review Committee and a written recommendation will be made to the Chancellor.

  6. Termination

    Recommendations for termination of a center may be made by the Chancellor, Dean or Higher Level Administrator as supervisor of the center, head of the center, or the Centers and Institutes Review Committee. Rationale for center termination, plans for handling current commitments, potential effects of program termination on other programs, arrangements to be made for affected faculty, staff, students, equipment and physical facilities, and a proposed termination date must be submitted in writing to the Centers and Institutes Review Committee. The Committee will make a written recommendation to the Chancellor.

  7. Evaluation and Review

    1. Annual

      Category A Centers and Institutes must complete the SIU Centers and Institutes Annual Reporting form at the conclusion of the academic year. The report will be completed by the Center Director and reviewed by the Director’s Supervisor, Centers and Institutes Review Committee, and the Chancellor before being submitted to the SIU President’s Office. The Director of the Center will be evaluated by the administrative supervisor annually using the position description and goals and must include input from the center faculty, staff, learners, advisory board members and other stakeholders.

      Category B Centers and Institutes must complete an annual report. The head of the center will complete the evaluation and submit it to the center supervisor (Dean or higher administrator) and the Centers and Institutes Review Committee. Units with a Dean as a supervisor must include the report with the School/College Annual Report. The head of the center will be evaluated by the administrative supervisor annually using the position description and goals.

    2. Periodic

      This section applies to Category A Centers only.

      Third Year Progress Report
      Category A Centers and Institutes must submit a progress report three years after program approval summarizing the performance in meeting objectives and will identify any areas for improvement. The Centers and Institutes Review Committee will recommend the center in good standing or flagged for review. If the Center is flagged for review, the Centers and Institutes Review Committee will request a full self-study and review as detailed in ‘Eight-Year Review’ within 4 years.

      Eight-Year Review
      Category A Centers and Institutes in good standing will be reviewed on an eight-year cycle. The center will create and submit a self-study for the eight-year review. An individualized committee of a minimum of three evaluators will review the Center and will present their report to the Centers and Institutes Review Committee. The review committee is individualized based upon the center mission. The Centers and Institutes Review Committee will make a recommendation that the program is in good standing, flagged for review, or under temporary suspension. If the Center is flagged for review, a full review will be conducted again within 4 years.


Approved by Chancellor effective September 16, 2016
This policy was issued on September 28, 2016. 
Document Reference: 5F6
Origin: GR 15/16-15

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