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The Staff Senate
The Staff Senate
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UNIVERSITY STAFF SENATE
June 4, 2009 - 9:00 a.m.
Morris University Center International Room
Approved Minutes

The regular meeting of the Staff Senate was called to order on May 14, 2009 at 9:14 a.m. in the Morris University Center International Room by Brian W. Lotz, President.

Announcements: The University Staff Senate Summer Scholarship 2009 was presented to James Joseph "Joe" Feigl, III, son of Kathleen Feigl and James Joseph Feigl, Jr. by President Brian Lotz with the Scholarship Committee and Chancellor Vandegrift.

Present: Bartholomew, Downey, Dusenbery, Erb, Gorsage, Hamil, Harris, Herbeck, Hicks, Lotz, Miller, McKaig, Nash, Pulley, Schoenborn, Stunkel

Excused: Gaffney, Robinson

Approval of Minutes: The minutes were corrected. Bill Dusenbery made a motion to accept the minutes as amended. Melanie Schoenborn seconded the motion and the minutes were approved as amended.

Treasurer's Report: Jesse Harris reported the April 30 balances of each of the accounts as follows: Benefit Acct - $4,029.52, Scholarship $2,796.49, Endowment/reserves, etc. $39,968.16, Faculty for Collective Bargaining Benefit 169.19, Faculty for Collective Bargaining Scholarship $1,439.43, Endowment for Faculty for Collective Bargaining 14,418.26. The summer scholarship awardee has already received money. Interest will be posted in June.

Jesse reported the BBQ final invoice amount of $1,447.77 from Dining Services. A disbursement from the University Staff Senate Benefit account in the same amount will pay Dining Services.

Old Business:

BBQ update- Melanie Schoenborn requested that any other moneys to be turned in from the sale of BBQ tickets. There was no other money. She and Jesse Harris will make the deposit today of the last receipts from the BBQ.

Other Old Business: none

New Business: none

Reports

Ex-Officio Reports

Personnel: no report

SURS/SUCSAC: Melanie reported the announcement of SUAA's Spring General Meeting on Monday, June 8, 2009. A presentation of SIUE SUAA gift bench will be at 12:30 p.m. to Chancellor Vandegrift, in front of Dunham Hall. The General Meeting will be at 1:00 p.m. Morris University Center in the Hickory-Hackberry Rooms.

Bill Dusenbery reminded everyone to watch for the SURS election notice.

Panel Reports

Negotiated and Prevailing: no report

Open Range: no report

Professional Staff: Bill Dusenbery reported about a current and former SIUE radio station "900 hour employee." There was a discussion about the radio station and the employee status. Brian Lotz will talk to the Chancellor and the Provost and attain more information about the radio station and bring his findings to next meeting.

Melanie Schoenborn reported that it might be time for an equity study for non-represented employees and to approach Sherrie Senkfor about what she is currently doing and what are her plans for next three years.

Satellite Campus Reports

Alton - no report

E. St. Louis - Bill Dusenbery reported that the summer programs are beginning.

UPBC: no report

Policy Review Committee: no report

Scholarship Committee: Melanie Schoenborn reported that the Selection Committee will make the directions on the application more clearly for the students. There was a discussion about how the forms would be changed and Melanie will work with the Governance Secretary to make those corrections. The Governance Secretary will look at the application packets as the office receives them to make sure they are complete. The secretary will have a checklist to make sure each packet is complete. Gail Erb made a motion to include in the instructions that "it is your responsibility to call the Governance Office to make sure their application is complete." The motion was seconded by Jesse Harris. Melanie Schoenborn made a friendly amendment to restate the motion to "You are responsible for contacting the University Governance Office to ensure your application packet is complete" and Gail agreed. The motion was approved.

Fundraising Committee: Melanie Schoenborn presented an idea of a possible new fundraiser that she, Jesse Harris and Greg Conroy have been working on as a partnership with FOTAD. It would be a Valentine Dinner Theater to be held on or around Valentines Day (Saturday or Sunday). Another group was contacted and would be available if FOTAD was not interested. Todd Bartholomew made a motion for the fundraising committee to go forward with plans for the Valentine Dinner Theater and Bill Dusenbery seconded. The motion carried.

Goals Committee: Kyle Stunkel had no report

Newsletter - Mike Hamil reported the deadline for articles is August. Mike requested the USS logo to be refined for the newsletter. Brian agreed that Marketing would be contacted and a request made. Need pictures from BBQ and crossword puzzle answers for the fall newsletter. The Fall Scholarship presentation should be in time for the fall newsletter.

Council of Councils: Mike Pulley gave an update on the responses from legislators that have been contacted via email requesting their attendance at the Council of Councils event. Some people have begun registering online since the web page has been up. The next meeting will be on Tuesday June 9, at 9-10:30 in the Governance Conference room. Deadlines are 2 days before the event.

Other Reports: Bill Dusenbery reminded everyone to get their forms turned in if they are running for staff senate and panel.

Adjournment: Mike Hamil made a motion to adjourn at 10:55 a.m.

Approved as written July 2, 2009
Vicki Kruse/University Governance