UNIVERSITY STAFF SENATE
Section 1.The
Staff Senate will be composed of sixteen (16) voting members from the following
groups: 1) From the Edwardsville campus, four (4) elected members from
the Professional Administrative Staff, one (1)
of which is classified as non-represented and three (3) of which are classified
as represented; seven (7) elected members from the Negotiated and Prevailing
Civil Service classification, three (3) elected from members of the Confidential,
Managerial and Supervisory Exclusions and the Open Range Civil Service
classification from the Edwardsville campus; 2) one (1) elected representative
from the Open Range Civil Service, Negotiated and Prevailing Civil Service,
or Professional Administrative Staff from the Alton
Campus,3) one (1) elected representative
from the Open Range Civil Service, Negotiated and PrevailingCivil
Service or Professional Staff from the E. St. Louis Center.Each
constituency is guaranteed a minimum of two representatives.The
total number of Staff Senate members, based on the proportional representation
of the constituencies may be changed by an amendment as provided in Article
VIII of these Bylaws.
Section 2.Ex-Officio
members will consist of the Past-president, President, President-Elect,
Vice Chancellor for Administration, or his/her designated representative,
the representative to the universities Retirement Board and the representative
to the State universities Civil Service Employee Advisory Group.
Section
3.Ex-Officio members will have the
privilege of full debate, but will not vote.
Section
4.The Staff Senate will conduct elections
on the first Wednesday in April.
Section
5.An Election Committee will be appointed
by the President of the Staff Senate no later than the October meeting
of each year.Candidates for election
to the Staff Senate or panels are ineligible to serve on the Election Committee.
Section
6.The term for Staff Senate members
will be three years.
Section
7.Notice of election will be posted
in the February edition of the Staff Reporter and mailed
to every employee at least four weeks prior to the election.
Section
8.An individual who wishes to run
for a position must secure aA Statement of Candidacy
Form from any member of the Election Committee and return it with the
required signatures to the Election Committee at least two weeks prior
to the scheduled election date.
Section
9.Any and all incumbents may succeed
them selves through the process of re-election for their existing Senate
seat.
Section
10.Members who serve on the Staff
Senate will be elected by plurality of constituents voting by secret ballot.
Section
11.Official ballots for each employee
group will be prepared by the Election Committee in advance of the election.Absentee
ballots will be accepted.
Section
12.The Election Committee will count
the ballots and certify the results of the election prior to the May meeting.Candidates
who have been elected will be notified by the Secretary to attend the May
meeting of the Staff Senate, at which time the election results will be
announced.The Secretary will notify
all candidates in writing of the results prior to the May meeting.
Section
13.Any Civil Service and Professional
Administrative Staff employed by the University on the date of election
will be entitled to vote in accordance with the Election Guidelines.
Section
14.In the event of an unfilled seat
after the election, the appropriate Panel shall submit a recommendation
for the vacant seat to the President of the Staff Senate for ratification
and appointment by the full Senate.The
individual recommended must submit a Statement of Candidacy Form
to the Secretary prior to ratification.
Section
15a.If a member of the Staff Senate
changes employee constituency status, the member’s seat shall be considered
vacant and shall be filled in accord with Section 15.b and 15.c, Replacement
of Members, of the Bylaws.Eligibility
of the member to run as a representative of the new constituency at the
next election shall be in accordance with the Bylaws.
Section
15b.If a vacancy occurs in the Staff
Senate between the time of election, the appropriate panel, after consultation
with members of the constituency of the Staff Senate and Panel, will recommend
the appointment of a qualified person from the same constituent group in
which the vacancy occurs.This appointment
will be considered by the Staff Senate for ratification and the person
so appointed will complete the unexpired term.
Section
15c.If a vacancy occurs between the
times of election for the Alton or East St. Louis seats, an election committee
shall be formed consisting of the three panel chairpersons and an election
shall be held in accordance with Article I, Section 8.The
Election Committee shall submit the results of the election to the Staff
Senate for ratification.In the event
no Statement of Candidacy Form(s) are submitted, the panel chairs
shall meet and submit name(s) of nominees to the President of the Staff
Senate for ratification and appointment by the full Senate.In
the event no nominations can be secured, the seat shall remain vacant for
the balance of the unexpired term.
Section 16.Members
may be removed from the Staff Senate in accordance with the following:
a.Two
unexcused absences from a regularly scheduled Staff Senate meetings during
any twelve-month period will precipitate a written warning by the President
of the Staff Senate.The third unexcused
absence will result in dismissal from the Staff Senate membership with
the vacancy to be filled as described in Section 15a and 15b.To
facilitate a quorum, all Senate members are asked to select an alternate
in the event they are not able to attend a regularly scheduled meeting.Alternates
must be selected from their respective constituency group.To
vote, an alternate must have a signatured proxy by the voting member.
b.Excused
absences from three regularly scheduled consecutive meetings, or absence
for a total of five Staff Senate meetings within a twelve-month period,
will result in the dismissal from the Staff Senate membership with the
vacancy to be filled as described in Section 15a and 15b.
c.The
Secretary will notify the Staff Senate President when a violation of Section
15a occurs.The president shall then
notify the member of Section 15a of the Bylaws.
d.The
Secretary will notify the Staff Senate President when a violation of Section
16a or 16b occurs.The President shall
then notify the member, by registered mail e-mail,
of Section 16 of the Bylaws.
e.Written
requests for exception to 16a and 16b may be submitted to the Executive
Committee for presentation to the Staff Senate membership for ratification.
f.Staff
Senate members on University committees whose meetings are in conflict
with Staff Senate meetings shall retain their Senate seats.
g.Recall
by the member’s voting constituency as outlined in Section 18a.
Censure and Recall/Replacement of Members
Section
17.The procedure for censure shall
be as follows:
a.Any
recommendation for censure, and rationale for that censure, shall be presented
by a Staff Senate member to the Executive Committee of the Staff Senate.
b.The
Executive Committee will be responsible for:
1.Notifying
the member involved of the recommendation and the rationale, and giving
that member an opportunity to respond within a designated time period as
established by the Executive Committee.All
communications shall be in writing.
2.Obtaining
any additional information that may be pertinent.
3.Presenting
all information available to the Staff Senate in an unbiased manner.
The
Executive committee may, if it deems advisable, appoint a committee to
investigate the charges and report all information back to the Executive
committee.
c.After
Staff Senate review, any member of the Staff Senate may introduce a motion
either for censure or for no further action.
d.The
Staff Senate shall vote by secret ballot.
e.Passage
of a motion to censure requires and affirmative vote of ¾ (12) of
the total voting Staff Senate membership.
f. The
President of the Staff Senate shall notify Senate members, in writing,
of the results of the balloting.
Section
18.The procedure for recall of a Staff
Senate member shall be as follows:
a.Any
recommendation for recall of a Staff Senate member and rationale for that
recall, shall be presented in the form of a petition with valid signatures
of at least 20% of the members of the appropriate constituency represented
by the Staff Senate member.This petition
shall be presented to the Executive Committee of the Staff Senate.The
Executive Committee shall notify the member within 15 working days.
b.The
Executive Committee will be responsible for:
1.Notifying
the member involved of the petition and rationale, and giving that member
an opportunity to respond within a designated time period as established
by the Executive Committee.All Communications
shall be in writing.
2.Obtaining
all information that may be pertinent.
3.Presenting
all information available to the Staff Senate in an unbiased manner.
c.After
the Staff Senate review, any member of the Staff Senate may introduce a
motion either for recall or for no further action.
d.The
Staff Senate vote shall be by secret ballot.
e.Passage
of a motion to recall requires an affirmative vote of ¾ (12) of
the total voting Staff Senate membership.
f.If
the Staff Senate recommends no action, the President of the Staff Senate
shall notify in writing all parties concerned, including the Senator in
question and those who signed the petition.
g.If
the Staff Senate recommends further action, it submits the petition and
rationale for recall, and the Senator's response, to the Election Committee
(see paragraph h. below).
h.The
Election Committee will be responsible for the following:
1.A
ballot which includes the petition and rationale for recall, and the Senator's
response to the petition, if any, shall be submitted to the constituency
represented by the Senator in the form of a ballot as follows:
Ballot:Shall
Senator ____________ be recalled:
Yes
______No ______
2.If
a simple majority of the appropriate constituency votes "no", the Senator
retains his/her seat and no new recall petition for that Senator may be
presented for at least 90 days from the date of the ballot.
3.If
a simple majority of the appropriate constituency votes "yes", the Senator
is recalled and the procedures for replacement cited in 15b. and 15c.,
Replacement of Members, of the Bylaws apply.
4. In
cases of challenge, the Election Committee will certify the results of
the ballot.
President
Section
1.It will be the duty of the President
to preside at all monthly meetings and to enforce all regulations and policies
relating to the administration of the Staff Senate.
Section
2.The President may call special
meetings of the Staff Senate when necessary.Prior
to scheduling meetings, the President shall notify the Executive Committee
of the date and purpose of the meeting.
Section
3.The President, after ratification
by the Executive Committee, will appoint persons to serve on ad hoc or
standing committee, councils, study groups, etc., that are established
by this Senate.This action does
not require formal approval by the Staff Senate.The
President will make and receive nominations and applications for committee
appointment from the Staff Senate.The
Staff Senate will ratify appointments of the Salary Committee Chair.
Section
4.The President, after ratification
by the Executive Committee, may appoint persons to serve on ad hoc or standing
committees, councils, study groups, etc., that are established by a person,
body, or membership that is shared by other constituencies.Each
appointment must be announced to the Staff Senate members voting at a special
or regular meeting.The President
will receive nominations for committee appointments from the Staff Senate.The
Staff Senate will ratify appointments and nominees to UPBC, (University
Planning and Budgeting Council), Parking and Traffic, the Chancellor
Search Committees, Committee for Higher Administrator Performance Appraisal
(CHAPA) and search committees for positions within two reporting lines
of the Chancellor.CHAPA appointments
consist of one from each Vice Chancellor's functional area.
Section
5.The President, after ratification
by the Executive Committee, will appoint a member of the Staff Senate to
the position of parliamentarian if the need arises, and the President will
have the prerogative, after consultation with the Executive Committee,
to dissolve that position if such action is deemed appropriate.
Section
6.The President will notify, in writing,
the Chancellor of the University whenever the Staff Senate has concluded
action on significant matters affecting the constituencies it represents.Copies
of such correspondence will be sent to the Staff Senate members upon the
discretion of the University Staff Senate President.
Section
7.The President, or a representative
of the Senate designated by the President, will act as fiscal officer.All
monies will be handled in accordance with applicable state statutes and
Southern Illinois University's rules and regulation.
Section
8.The President, Vice President (President
Elect), or a designated representative by the President will be in attendance
at all Board of Trustees meetings and will be the official spokesperson
for the University Staff Senate at those meetings.
Section
9.The President will meet monthly
with the University Chancellor, Faculty Senate President, and the Student
Senate President concerning Board of Trustees meetings and university matters.
Section
10.The President will act as official
spokesperson for the Staff Senate in all matters that involve its official
acts and business.
Section
11.The President will turn over all
files to the succeeding President after the last regularly scheduled meeting
of the Staff Senate year.
Section
12.The President will automatically
serve as past-President year immediately following the term as President.
Section
13.The President will appoint an
Election Committee in accordance with Article I, Section 5.
Section
14.The President shall notify a member
of violations of membership in accordance with Article I, Section 16a.
and 16b. of the Bylaws.
Section
15.The President shall notify Senate
members of the results of the balloting in accordance with Article I, Section
17f.
Section
16.The President of the Staff Senate
shall notify all parties concerned regarding the recall of a member in
accordance with Article I, Section 18f.
Section
17.Records regarding official correspondence
will be kept on file in the University Governance Office.
Section
18.The President (fiscal officer)
shall appoint a Treasurer with the responsibility for organizing, reporting,
and coordinating of financial affairs of the Senate.The
Treasurer will report, at the November, February, and the May meetings,
or as requested by the Staff Senate on the financial condition of the organization.The
Treasurer will coordinate and supervise fundraising activities as deemed
necessary by the Senate and ensure that all University cash handling procedures
are followed.
Vice President (President-Elect)
Section 19.In the absence of the President, the Vice President (President-Elect) will have the powers and prerogatives of the President.
Section
20.Except for special meetings, items
to be placed on the agenda will be submitted to the Vice President (President-Elect),
in writing, no later than ten days preceding the regular meeting of the
Staff Senate.
Section
21.The Vice President shall coordinate
the communications of all University, non-Senate established, committees.This
includes receiving timely reports from and providing items of Senate interest
to committee representatives of the Senate.
Section
22.The Vice President will maintain
insure a current and active list of potential committee appointees
representing the panels.This list
will serve as a resource for the President in accordance with Article II,
Section 3.
Section
23.The Vice President will serve
as a resource for new committee appointees and assist with the development
and training of strong Senate representation.
Section 24.The Past President will serve as advisor to the President and the Senate, and attend Executive Committee meetings, Senate meetings, and any other meetings or functions the president deems necessary and will serve on the University Planning and Budget Council.
Section 25.The Past President shall coordinate the communications of all Senate established committees.This includes receiving timely reports from and providing items of Senate interest to committee chairs.
Sections 26.The Past President will maintain a current and active list of potential committee appointees representing the panels.This list will serve as a resource for the President in accordance with Article II, Section 3.
Secretary
Section 27.In the absence of the University Governance secretary, the Secretary will record all proceedings of the meetings.
Section 28.In the absence of the University Governance secretary, the Secretary will schedule all meeting space.
Section 29.The Senate Secretary will provide all members of the Staff Senate with:
a.blank, uniform ballots to be used for any issue requiring secret ballot at a Staff Senate meetings.
b.absence ballots for amendments to the Constitution and/or Bylaws.
Section 30.In the absence of the University Governance secretary, the Senate Secretary will provide meeting notices, meeting agendas, and minutes of the previous meeting.This information will be mailed to all members at least on week prior to the meeting.
Section 31.In the absence of the University Governance secretary, the Senate Secretary will maintain attendance records of all Senate meetings and Executive Committee meetings and notify the President of the Staff Senate when a member is in violation of Article I, Section 15, or Article I, Section 16.
Section 32.The
Senate
Secretary will serve as Chairperson of the Public Relations Committee and
will keep all Civil Service and Professional Administrative
Staff Employees advised (i.e. through the Staff Reporter)
of any significant matters, including findings and recommendations on issues
and questions referred to the Staff Senate by the constituencies represented.
Section 33.The Senate Secretary will send letters of welcome to all new Senate members and letters of appreciation to all out-going Senate members.
Section 34.The Senate Secretary will turn over all files to the succeeding Secretary after the last regularly scheduled meeting of the Staff Senate year.
Treasurer
Section 35.The Treasurer shall be responsible for reporting the financial status for the Body on a quarterly basis, and coordinate and supervise fundraising activities as deemed necessary by the Senate.
Election of Officers
Section 36.Nominations for officers can be made at any regular meeting prior to the special meeting for elections.Officers will be selected at a special meeting to be convened at the conclusion of the regular May meeting.Voting members will consist of newly elected and continuing Staff Senate members.Newly elected officers will assume responsibility June 1 of each year.
Section 37.The President, President-Elect, and Past President shall serve all constituencies represented by the Senate, and shall not serve as a representative of any specific constituency or unit.The constituency from which the President-Elect was elected as a Senator shall elect a replacement to fill the unexpired term vacated by that officer.Officers shall serve as non-voting members of the Senate and its subordinate units.The presiding officer of the Senate may vote to break a tie.
Section 38.If an officer’s position is vacated for any reason, the members of the Staff Senate will elect a replacement from among its members.
Section 39.The Staff Senate year will be from June 1 through May 31.
Section 40.Officers may be removed from office for just cause, which will include, but not be limited to, one or more of the following:
a.Three unexcused absences or a total of four absences in any twelve-month period from meetings at which officers are scheduled to attend.Written request for an exception to the above may be submitted by an officer to the Executive Committee for presentation to the body for ratification.
b.Neglect of responsibilities or duties of office.
c.Flagrant abuse of the purpose of the Staff Senate as set forth in Article II of the Constitution.
d.Willfully disseminating false information concerning Staff Senate activities.
e.Any conduct deemed by the Staff Senate as not being in the best interests of the constituencies represented by the Staff Senate and/or the University.
f.Removal from office:
1.Charge for removal from office must be submitted, in writing, to the Executive Committee.
2.The President, as a member and Chair of the Executive Committee, shall submit the charges, in writing, to the officer in question with copies to the other members of the Executive Committee.In the event charges for removal of office are brought against the President, the Vice President (President-Elect) shall act as the Chair of the Executive Committee in the procedures for removal from office.
3.The officer in question will have ten (10) working days to respond to the charges, in writing, to the Executive Committee.
4.The President will send copies of all correspondence to the members of the Staff Senate, and shall place this item on the agenda of the next scheduled Staff Senate meeting.The officer in question will have the right to address the Staff Senate at this meeting.
5.After Staff Senate review, any member of the Staff Senate may introduce a motion either for removal or for no further action.
6.The Staff Senate will vote by secret ballot.
7.Passage of a motion to remove an officer requires an affirmative vote of ¾ (12) of the total voting Staff Senate membership.
8.The President of the Staff Senate shall notify Senate members, in writing, of the results of the balloting.
Section 41.The President shall notify the officer, in writing, of Section 16, Article I, of the Bylaws.
Article III
Meetings
Regular Staff Senate Meetings
Section 1.Regular monthly Staff Senate meetings will be held on the first Thursday of each month beginning at 9:00am, unless notified otherwise, at the location designated by the Secretary.There will be no regularly scheduled meeting during the month of July.
Section 2.A
majority of the voting Seven members (9)
(7)of the Staff Senate will constitute a quorum.Quorum
can be established by voting members present at the meeting, or with a
signatured proxy of a voting member, delivered to the President or University
Governance Secretary.by a
voting member or alternate.A
proxy may be an e-mail.No person
may be able to carry more than one proxy vote.
Section 3.A minimum of one meeting will be held each year at the Alton Campus and at the E. St. Louis Center.
Special Meetings
Section 4.Special meetings may be called at any time by the President, Vice President (President-Elect) in the President’s absence, or a designated representative, who must be a member of the Executive Committee.In an emergency, any member of the Staff Senate may call a special meeting provided there is a quorum (9) of voting members.
Committee Meetings
Section 5.All committee meetings will be scheduled by their respective Chairpersons, or in the Chairperson’s absence, by the Staff Senate President or a designated representative.
Section 6.A simple majority of the members of each committee will constitute a quorum.
Section 7.The committee chairperson will be responsible for submitting committee reports, minutes, or other requested information to the appropriate officer through the University Governance Office.
Article IV
Committees
Sections1.Any special committee may be elected or appointed and will serve as needed.Three unexcused absences or a total of four absences from committee meetings within a twelve-month period may result in removal from that committee.
Section 2.Committee chairpersons, or a designated representative, will be responsible for the reading of all committee meetings at a regular scheduled Staff Senate meeting before being included in the Staff Senate minutes.
Section 3.The Staff Senate Public Relations Committee will be a standing and on going committee until dissolved by the Senate.The Public Relations Committee will be chaired by the Senate Secretary and perform functions and duties as outlined in the operating papers established by the Senate.
Section 4.The Staff Senate Scholarship Committee will be a standing and on going committee until dissolved by the Senate.The chairperson will be appointed in accordance with Article II, Section 3, and the Scholarship Committee will perform functions and duties as outlined in the operating papers established by the Senate.
Section 5.The Development, Awards, Recognition, and Training Committee will be a standing and on going committee until dissolved by the Senate.The chairperson will be appointed in accordance with Article II, Section 3, and the DART Committee will perform functions and duties as outlined in the operating papers established by the Senate.
Section 6.The
compensation Committee will be a standing and on-going committee until
dissolved by the Senate.The chairperson
will be appointed in accordance with, Article II, Section 3, and perform
functions and duties as outlined in the operating papers established by
the Senate.
Article V
Panels
Sections 1.For
more efficient and effective representation, the following three panels
will be established: Professional Administrative
Staff Panel, Civil Service Open Range Panel, and the Civil Service Negotiated
and Prevailing Panel.The panels will
deal with governance, welfare, and planning matters as they affect those
groups.
Section 2.Panel members will be elected by their respective constituency.The election will be conducted by the Election Committee of the Staff Senate, and the panel members will serve will serve a term of two years.
Section 3.The
Professional
Administrative Staff Panel will be comprised of a minimum of two
(2) non-represented professional Administrative
Staff employees and four (4) represented professional Administrative
Staff employees.
Section 4.Each panel will consist of a minimum of six elected members and the Chairperson.The Chairperson of each panel will be a Staff Senate member and will be elected by the Staff Senate by secret ballot.
Section 5.The Chairperson of each panel will report to the Staff Senate on the issues and recommendations of its group for review and appropriate action by the Staff Senate.
Section 6.Panels will meet monthly to discuss matters of business and interest.
Section 7.The Chairperson of each panel will maintain an active list of potential committee appointees to be used as a resource by the President, Vice President, and Past President.
Section 8.Three unexcused absences or a total of four absences from panel meetings within a twelve-month period may result in dismissal from the panel.Such removal will be accomplished by the following procedures: request for dismissal will be presented to the Panel Chairperson, in writing, for action by the panel.The panel member involved will be given an opportunity to respond, the panel’s recommendation will be presented to the Executive Committee of the Staff Senate.The Executive Committee will then present the matter to the Staff Senate constituencies represented by that panel for action at the next scheduled meeting.The Staff Senate President will notify the panel and the panel member, in writing, of the action taken by the Staff Senate.
Section 9.In the event of a vacancy on the panel, the Panel Chairperson, in consultation with the constituent membership of the Senate and the panel, will seek nominations from their own constituency group.The name of the person nominated for the vacancy will be presented to the Staff Senate for ratification at the next scheduled Staff Senate meeting.
Section 10.By a majority vote of the members of the panel, a written request with rationale for dismissal of the Panel chairperson may be submitted to the Executive Committee of the Staff Senate by the panel with a copy to the Panel Chairperson.The Panel Chairperson may respond, in writing, to the Executive Committee and may have an opportunity to address the Executive Committee.The Executive Committee will place the request on the agenda for action by the Staff Senate at the next scheduled Staff Senate meeting.After Staff Senate review, any member of the Staff Senate may introduce a motion either for dismissal or for no further action.The Staff Senate vote shall be by secret ballot.Passage of a motion to remove a Panel Chairperson requires an affirmative vote of ¾ (12) of the total voting Staff Senate shall notify all parties concerned, in writing, of the action taken by the Staff Senate.If a vacancy occurs, the vacancy will be filled as described in Article III.
Article VI
Executive Committee
Section 1.The Executive Committee will consist of the President, Vice President (President-Elect), the Secretary, the Past-President, and the Chairperson of each panel, all of whom have full voting privileges at the Executive Committee meetings.UPBC representatives will also serve on the Executive Committee as non-voting members.
Section 2.Except for special meetings, items to be placed on the agenda will be submitted to the Vice President (President-Elect), in writing, no later than ten working days preceding the regular meeting of the Staff Senate.
Section 3.The order of business for all regular meetings will be arranged by the President with assistance of the Executive Committee.
Section 4.The Executive Committee will meet once a month unless a special meeting is called by the President, Vice President (President-Elect), or a designated representative, who much be a member of the Executive Committee.
Article VII
Parliamentary Procedures
Section 1.All voting will be by a show of hands, verbal, or by secret ballot.Absentee ballots will be accepted for amendments to the Constitution and/or Bylaws.Blank ballots will be uniform, and will be available from the Secretary.
Section 2.Any member of the Staff Senate may request a secret ballot or roll call vote be taken on any issue.
Section 3.Robert’s Rules of Order will be the guideline used for all other parliamentary procedures.
Article VIII
Amendments
Section 1.Any member of the Staff Senate may propose an amendment to the Bylaws of the Staff Senate.
Section 2.The proposed amendment will be submitted to the Vice President (President-Elect), in writing, no later than ten working days preceding the regular meeting of the Staff Senate.
Section 3.The President will put the item on the agenda for the next regular meeting under New Business for the first reading and discussion.
Section 4.The proposed amendment will be voted upon by secret ballot at the regular meeting the following month, and will be adopted if approved by simple majority of the voting members of the Staff Senate.Absentee ballots will be accepted in this instance.Absentee ballots may be obtained from and must be submitted to the Secretary of the Staff Senate before the vote.
*****
Approved by the Staff Senate – 12/19/85 and amended 2/20/86
Approved by the President – 3/7/86
Amended by the Staff Senate – 4/30/89
Approved by the President – 4/28/89
Amended by the Staff Senate – 6/19/89
Approved by the President – 7/13/89
Senate acceptance of Presidential Amendments – 7/20/89
Amended by the Staff Senate – 11/90
Amended and approved by the President – 12/11/90
Amended by the Staff Senate – 11/91
Approved by the President – 11/91
Amended by the Staff Senate – 9/93
Approved by the President – 9/24/93
Amended by the Staff Senate – 5/18/95
Amended by the Staff Senate – March 1996
Amended by the Staff Senate – December 1997
Approved by the Chancellor – April 1998
Amended by the Staff Senate – February 1998
Approved by the Chancellor – April 1998
Amended by the Staff Senate – October, 2002
(editorial, addition of proxy vote, and change of quorum requirement)