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The Staff Senate
The Staff Senate
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UNIVERSITY STAFF SENATE

November 5, 2009

East St. Louis Campus

Room ES - B 2074

Approved Minutes

The regular meeting of the Staff Senate was called to order on November 5, 2009 at 9:13 a.m. at the East St. Louis Campus in Room ES B 2074 by Brian W. Lotz, President.

Present: Bartholomew, Downey, Dusenbery, Erb, Gorsage, Hamil, Harris, Herbeck, Hicks, Lotz, Miller, Stunkel, Candela. Panel: Gaffney, McKaig, Mumphard, Nash

Excused: Fetters, Kremer, Pulley, Schoenborn, Turley

Absent: Robinson

Approval of Minutes: The minutes were approved as written.

Old Business: none

New Business: none

Reports:

Ex-Officio Reports

Personnel: no report

SURS: no report

SUCSAC: no report

Panel Reports

Negotiated and Prevailing: Jeff Hicks gave the floor to Greg Herbeck. Greg Herbeck reviewed the handout of 14 questions from Facilities Management to Kenn Neher from April 16 Staff Senate Executive Committee meeting. Greg reported that some of the answers are not answered.

Jesse B. Harris, Jr. made a motion to invite Kenn Neher and James Pennekamp again to a Staff Senate meeting. Bill Dusenbery seconded. There was a discussion. The motion carried. The questions and answers are filed with the minutes. The unanswered questions #2, #5, #12, #14 will be brought to their attention as a follow-up. Jeff Hicks will bring questions to the next Executive Board meeting.

Jeff Hicks reported that the architect trainee job posting is on hold at this time.

Mike Hamil reported some parking issues regarding parking lot 12. Bill Dusenbery will take the issue to Parking & Traffic Committee.

Open Range: Catherine Miller reported that she will have a meeting soon with the Open Range constituency after she receives the Open Range mailing list. Governance Secretary will send Catherine the list used for the 2009 elections.

Professional Staff: Jesse B. Harris, Jr. reported that he is still waiting for the grievance policy rewrite and an invitation to participate. He is talking through Bill Misiak to Sherrie Senkfor.

Bill Dusenbery reported that the Professional Staff Association is in negotiations for grant salaries. Kyle reminded Brian about inviting Sherrie Senkfor to a meeting to present what she presented at the EAC conference. Others on the list for an invitation are ITS Associate Vice Chancellor Jennifer Vandever and Director of Health Services Riane Greenwalt.

Satellite Campus Reports

Alton: Jackie Candela reported that the construction continues.

East St. Louis: Bill Dusenbery reported in Janine Turley's absence. Assistant Director Sandra Fields of East St. Louis Campus asked Bill to welcome everyone on behalf of the Director.

UPBC: Alan Gaffney reported that $2 million in unrecurring funds were approved to cover a wide variety of issues at this time. Alan brought to the Senate's attention that the UPBC minutes and CHAPA membership are not up to date on the web site. The Governance secretary will look into getting that updated. Catherine Miller noticed the current Staff Senate newsletter was not up on the Staff Senate Web Site. Mike Hamil will get an electronic copy to the Governance secretary for updating the Web Site.

Policy Review Committee: Greg Herbeck reviewed the list of committee members: Jesse Harris, Kyle Stunkel, Linda Wense, Terry Downey, Jeff Hicks, Cindy Gorsage and Greg. Greg went over Article II Purpose, sections 1. 2. 3. 4. It was decided that Brian and Greg will request to meet with Sherrie Senkfor regarding policy changes and how the Staff Senate can become involved.

Brian Lotz called a 10 minute break at 10:15 a.m.

Brian called the meeting back to order at 10:28 a.m.

Scholarship Committee: In Melanie Schoenborn's absence, the Governance secretary read her report.

Vicki/ Jesse/ Senate:

I am gone to a preservation workshop at Lewis and Clark Library System today and can't be with you. We have four applicants for the Faculty for Collective Bargaining Scholarship. Vicki and I will be distributing selection packets to the Selection Committee on Friday, November 6 (tomorrow). The USSS Selection Committee is scheduled to meet to vote on the applicants on Thursday, November 19 at 8 am in the University Governance Conference Room. Vicki will send an announcement to all the Senate of the chosen awardee by Friday, November 20. We are hoping to have the picture taken at the USS December meeting. The Civil Service Banquet raised money for the Staff Senate Scholarship again this year. Vicki is contacting this year's Committee so that moneys can be received and a picture with the Executive Board can be taken. I will be turning in my recipes for the cook book by week's end and will offer four bottles of wine for the Christmas Fair table.

Respectfully submitted,

Melanie R. Schoenborn

Open Range Senator

Co-Chair Scholarship Committee

A new form was created by Melanie Schoenborn for use with the Faculty for Collective Bargaining Scholarship application. Human Resources is now requiring signatures by the applicant's family member or self for permission to disclose information regarding union card membership to the Governance secretary for proof of eligibility for the scholarship.

Fundraising Committee: Jesse Harris reported that he will complete the paperwork for the table that the Staff Senate will have at the Craft Fair Wednesday, Dec. 2 and Thursday, Dec. 3 from 9:00 a.m. - 6:00 p.m. The proceeds will go to the Staff Senate Scholarship fund. Jesse turned it over to Catherine Miller and Cindy Gorsage. The Staff Senate will request a donation of handmade items from the SIUE community for sale at the Fair.

Bill Dusenbery suggested a fundraiser idea of a silent movie at midnight on Halloween and serve food. Jesse will take the idea to the committee.

Goals Committee: Kyle Stunkel reported that the Goals committee will meet in the next couple of weeks. Jesse requested topics for the Brown Bag Lunches for the Goals Committee in order to get the Lunches started, again.

Newsletter: Mike Hamil reported the deadline for newsletter articles is before Thanksgiving. The intent is to get the newsletter out on December 1 before the Craft Fair.

Council of Councils: Cindy Gorsage reported the Council or Councils went well and thanked everyone for all their help. She received positive feedback with only one problem and that was with parking. Cindy was recognized for keeping the day moving with very few delays. Brian received an email from one of the presidents of the senates that attended that said everything was very professional. The Governance secretary created a photographic PowerPoint for the Web Site. Someone will check into getting it up on the Web Site.

For visitors attending conferences here at SIUE, Parking Services will soon have a way to hand out a code for attendees to enter into the new parking vending machine that will shoot out a ticket.

Other Reports: Jesse reported that at the University Center Board meeting, it was announced that MACs will be on sale and Tangent will soon be another option for those interested in PCs. The Morris University Center will be going through major renovations and getting new furniture. The fee policy for student rental will soon change. Minutes are on the web site.

Greg Herbeck joined SUAA and is impressed with the actions and involvement of the SUAA Director. It was suggested to have the SUAA application in the newsletter.

Brian announced the appointment of Diane McKaig on the Yearly Review of the Dean of the School of Pharmacy Committee as a representative of the Staff Senate.

Adjournment: Bill Dusenbery made a motion to adjourn. The meeting was adjourned at 11:a.m.

December 3, 2009 Approved as written by the Staff Senate

Vicki Kruse

University Governance

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