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The Staff Senate


The Staff Senate
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USS Constitution

SOUTHERN ILLINOIS UNIVERSITY EDWARDSVILLE

UNIVERSITY STAFF SENATE

CONSTITUTION

ARTICLE 1

Name

Section 1.        The name of this organization will be the University Staff Senate, hereafter referred to as Staff Senate.

ARTICLE II

Purpose

Section 1.        To advise and assist the Chancellor of the University in the solution of issues and the formulation of policies.

Section 2.        To advise and assist the Director of Human Resources in developing and initiating more effective personnel policies, procedures, and programs.

Section 3.        To participate in the University governance system.

Section 4.        To encourage all Civil Service and Administrative Staff employees to consult with members of the Staff Senate concerning issues, policies, and possible recommendations for appropriate Staff Senate action.

ARTICLE III

Membership Qualifications

Section 1.        The Staff Senate will be composed of sixteen (16) voting members with representation based on a proportionate ratio of total employees from the following groups:

Civil Service: Open Range/Confidential, Managerial and Supervisory Exclusions

Civil Service: Negotiated and Prevailing

Administrative Staff: Represented

Administrative Staff: Non-Represented

Section 2.        Permanent full-time Administrative Staff employees, whose appointment is fully represented on an administrative staff continuing or term contract, or full-time Civil Service employees, shall be eligible for election to membership on the Staff Senate provided they have a minimum of two years of consecutive employment with the University.

ARTICLE IV

Officers

Section 1.        The officers of the Staff Senate will be: President, Vice President (President-Elect), Past President, Treasurer and Secretary.

Section 2.        The Executive Committee will consist of the President of the Staff Senate, Vice President (President-Elect), Past President, Secretary, Treasurer, Fundraising Chair (ex-officio), and the  Chairpersons of each Panel, i.e., Administrative Staff, Civil Service: Open Range, Civil Service: Negotiated and Prevailing, and the Staff Senate representatives to the University Planning  and Budget Council (UPBC) (ex-officio).

Section 3.        Officers of the Staff Senate will be elected by the members of the Staff Senate from among its membership, except the Past President.

ARTICLE V

Meetings

Section 1.        The Staff Senate will meet monthly.

Section 2.        Special meetings may be called into session by the President, or in the President's absence, by the Vice President (President Elect), or in the absence of both, by a representative from the Executive Committee as delegated by the President.

ARTICLE VI

Amendments

Section 1.        Any member of the Staff Senate may propose an amendment to the Constitution of the Staff Senate.

Section 2.        The proposed amendment will be submitted to the Vice President (President Elect) in writing no later than ten working days preceding the regular meeting of the Staff Senate.

Section 3.        The President will put the item on the agenda for the next regular meeting under New Business for the first reading and discussion.

Section 4.        The proposed amendments will be voted upon by secret ballot at the regular meeting of the following month and will be adopted if approved by 3/4 (12) of voting members of the Staff  Senate and then University Chancellor. Absentee ballots may be obtained from and must be submitted to the Secretary of the Staff Senate prior to the vote.

Section 5.        Amendments will be submitted to the Chancellor of the University for approval.

Approved by University Staff Advisory Council May 17, 1979 (its first Constitution and Bylaws)

Approved by President June 21, 1979 (with concerns to Bylaws Art. III, Sect. 5 and Art. III, Sect. 17)

 

Approved by University Staff Advisory Council October 18, 1979 (renaming the “Council” as “University Staff Senate” and handling President’s concerns from June 21, 1979)

Approved by Acting President May 1, 1980 (renaming to Staff Senate)

Approved by President May 15, 1980 (revisions to remove contradictions in USS Constitution and Bylaws with Professional Staff Panel Personnel Policy)

Change in University Governance System consisting of: University Staff Advisory Council, Student Senate, Faculty Senate and University Senate (consisted of members from all constituencies to handle matters involving all other bodies).  Dr. Shaw’s revision to the governance system with the new constituency groups:
Civil Service:  Open Range; Confidential, Managerial and Supervisory Exclusions
Civil Service:  Negotiated and Prevailing
Professional Staff (approved and added to USS Constitution 1985/86)

Amended by Staff Senate April 19, 1984 (changes to USS Constitution:  Art. II, Sect. 1-2; Art. III, Sect. 2; Art. IV, Sect. 1; Art. V, Sect. 2; Art. VI, Sect. 2-4. Title changes and typos)

Approved by Staff Senate – May 17, 1984 (Addition of Art. VI, Sect. 5 as “Amendments will be submitted to the President of the University for approval.”)

Approved by President May 23, 1984 (from Staff Senate approvals of changes on April 19, 1984 and addition of May 17, 1984)

Amended by Staff Senate December 19, 1985 (membership established as three groups Art. III, Sect. 1 as: “Civil Service: Open Range; Confidential, Managerial and Supervisory Exclusions. Civil Service: Negotiated and Prevailing. Professional Staff.”)

Approved by President March 7, 1986

Amended by Staff Senate March 17, 1988 (created “Past President” as an “ex-officio member of the Senate Executive Committee for one year, after his /her current term as President has expired.” Changing Art. IV, Sect. 1-3 by adding said created title.)

Approved by President April 8, 1988

Amended by Staff Senate June 15, 1989 (added “Represented” and “Non-represented” under Professional Staff of Art. III, Sect. 1; changed “providing” to provided” and removed” and are employed on the date of election “from Art. III, Sect. 2)

Approved by President July 13, 1989 (Amended)

Staff Senate acceptance of Presidential amendments July 20, 1989

Approved by President August 3, 1989 (previously proposed amendments to a clean copy of the Constitution)

Amended by Staff Senate November 5, 1990 (Art. III, Sect. 1 “The Staff Senate will be composed of (16) voting members from the following groups: 1) from the Edwardsville Campus: A. three members from Professional Staff, B. nine members from Negotiated & Prevailing, C. two members from Open Range. 2) from Alton campus; one from Professional Staff, Negotiated & Prevailing or Open Range, 3) from the East St. Louis campus: one from Professional Staff, Negotiated & Prevailing or Open Range.)

Approved by President December 11, 1990 (with editorial changes: Art. II, Sect. 2 “Director of Personnel Services” substituting “University Personnel Services”) and suggestions for the Bylaws)

Amended by Staff Senate December 20, 1990 (recommended change to Art. II, Sect. 2)

Approved by President January 9, 1991 (revised Constitution submitted on January 4, 1991)

Amended by Staff Senate October 17, 1991 (unknown changes)

Approved by President November 25, 1991 clean copy sent December 3, 1991 (not found)

Amended by Staff Senate May 18, 1995 (Art. V, Sect. 1 Meetings: The Staff Senate will meet on the first Thursday of each month.  There will be no regularly scheduled meeting during the month of July.)

Approved by the President (?)

Amended by Staff Senate March 7, 1996 (All wording “President” changed to “Chancellor”)

Approved by Chancellor (?) before December 1997

Amended by Staff Senate October 3, 2002 (Art. II, Sect. 2 name change to “Director of Human Resources”; Art. II, Sect. 4 and Art. III all “Professional” changed to “Administrative”)

Approved by Chancellor May 15, 2003

Amended by Staff Senate August 6, 2015 (Art. III, Sect. 2 “term” was added in reference to Administrative employees.)

Approved by Interim Chancellor August 17, 2015

Amended by Staff Senate August 3, 2017 (Corrections to titles in membership (Art. III, Sect. 1 and Art. IV, Sect. 2), typos corrected from 1984 approved version, and the Amend/Approval list (Art. VI) updated to include only items pertinent to the USS Constitution from the 2015 version approved by the Interim Chancellor.)

Approved by the Chancellor August 7, 2017


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