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The Staff Senate


The Staff Senate
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SOUTHERN ILLINOIS UNIVERSITY EDWARDSVILLE

UNIVERSITY STAFF SENATE

CONSTITUTION

ARTICLE I

Name

Section 1.        The name of this organization will be the University Staff Senate, hereafter referred to as Staff Senate.

ARTICLE II

Purpose

Section 1.        To advise and assist the University Chancellor in the solution of issues and the formulation of policies.

Section 2.        To advise and assist the Director of Human Resources in developing and initiating more effective personnel policies, procedures, and programs.

Section 3.        To participate in the University governance system.

Section 4.        To encourage all Civil Service and Administrative Staff employees to consult with members of the Staff Senate concerning issues, policies, and possible recommendations for appropriate Staff Senate action.

ARTICLE III

Membership

Section 1.        The Staff Senate will be composed of twenty-two (22) voting members representing the following employee classifications:

Civil Service: Open Range/Confidential, Managerial and Supervisory Exclusions

Civil Service: Negotiated and Prevailing

Administrative Staff: Represented

Administrative Staff: Non-Represented

Section 2.        Specific allocation of seats will be addressed in the Staff Senate By-Laws, but must ensure that all employee classifications are included.

ARTICLE IV

Officers & Executive Board

Section 1.        The officers of the Staff Senate will be: President, President-Elect, Past President, Treasurer, and Secretary.

Section 2.        Officers of the Staff Senate (except the Past President) will be elected by the members of the Staff Senate from among its membership, as outlined in the University Staff Senate By-Laws.

Section 3.        The Staff Senate will establish an Executive Board that ensures that each employee classification is represented.

ARTICLE V

Meetings

Section 1.        The Staff Senate will meet monthly.

Section 2.        Special meetings may be called into session by the President, or in the President's absence, by the President-Elect, or in the absence of both, by a representative from the Executive Board as delegated by the President.

ARTICLE VI

Amendments

Section 1.        Any member of the Staff Senate may propose an amendment to the Constitution of the Staff Senate.

Section 2.        The proposed amendment will be submitted to the President-Elect in writing by the fifteenth (15th) day of the month before the next regular Staff Senate meeting.

Section 3.        The President will put the item on the agenda for the next regular meeting under New Business for the first reading and discussion. After discussion, the item will be automatically tabled until the next regular meeting.

Section 4.        The President, with the consent of the Executive Board, may call a special meeting to consider final approval of amendments. No meeting can take place fewer than ten (10) work days after the regular meeting.

Section 5.        Proposed amendments must be voted on by secret ballot, which can be conducted in person at either a regular or special meeting, or when authorized by the Staff Senate, electronic procedures available through the University.

Section 6.        At in-person votes, absentee ballots are allowed and must be submitted to the President-Elect prior to the start of the meeting. At in-person votes, a proxy vote may be cast by any voting member, provided the absent Senator has notified the President-Elect that they will be unavailable to attend and that their designee can act as proxy.

Section 7.        To pass, proposed amendments must be approved by fourteen (14) voting members of the Staff Senate. Failure to achieve this number means the amendment(s) were not adopted.

Section 8.        Amendments will be submitted to the University Chancellor for approval.

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