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The Staff Senate
The Staff Senate
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USS Constitution

SOUTHERN ILLINOIS UNIVERSITY EDWARDSVILLE

UNIVERSITY STAFF SENATE

CONSTITUTION

ARTICLE 1

Section 1. The name of this organization will be the University Staff Senate, hereafter referred to as Staff Senate.

ARTICLE II

Purpose

Section 1. To advise and assist the Chancellor of the University in the solution of issues and the formulation of policies.

Section 2. To advise and assist the Director of Human Resources in developing and initiating more effective personnel policies, procedures, and programs.

Section 3. To participate in the University governance system.

Section 4. To encourage all Civil Service and Administrative Staff employees to consult with members of the Staff Senate concerning issues, policies, and possible recommendations for appropriate Staff Senate action.

ARTICLE III

Membership Qualifications

Section 1. The Staff Senate will be composed of sixteen (16) voting members with representation based on a proportionate ratio of total employees from the following groups:

Civil Service - Open Range/Confidential, Managerial and Supervisory Exclusions

Negotiated and Prevailing

Administrative Staff - Represented

Administrative Staff - Non-Represented

Section 2. Permanent full-time Administrative Staff employees, whose appointment is fully represented on an administrative staff continuing contract, or full-time Civil Service employees, shall be eligible for election to membership on the Staff Senate provided they have a minimum of two years of consecutive employment with the University.

ARTICLE IV

Officers

Section 1. The officers of the Staff Senate will be: President, Vice President (President-Elect), Past President, Treasurer and Secretary.

Section 2. The Executive Committee will consist of the President of the Staff Senate, Vice President (President-Elect), Past President, Secretary, Treasurer and the Chairpersons of each Panel, i.e., Administrative Staff, Civil Service Open Range, Negotiated and Prevailing Civil Service, and the Staff Senate representatives to the University Planning and Budget Council.

Section 3. Officers of the Staff Senate will be elected by the members of the Staff Senate from among its membership by secret ballot, except the Past- President.

ARTICLE V

Meetings

Section 1. The Staff Senate will meet monthly.

Section 2. Special meetings may be called into session by the President, or in the President's absence, by the Vice President (President Elect), or in the absence of both, by a representative from the Executive Committee as delegated by the President.

ARTICLE VI

Amendments

Section 1. Any member of the Staff Senate may propose an amendment to the Constitution of the Staff Senate.

Section 2. The proposed amendment will be submitted to the Vice President (President Elect) in writing no later than ten working days preceding the regular meeting of the Staff Senate.

Section 3. The President will put the item on the agenda for the next regular meeting under New Business for the first reading and discussion.

Section 4. The proposed amendments will be voted upon by secret ballot at the regular meeting of the following month and will be adopted if approved by 3/4 (12) of voting members of the Staff Senate and the University Chancellor. Absentee ballots may be obtained from and must be submitted to the Secretary of the Staff Senate prior to the vote.

Section 5. Amendments will be submitted to the Chancellor of the University for approval.

Amended by the Staff Senate - October, 2002 (Art. II Sect. 2 name change, sect. 4 title change and requested correction; Art. III all title corrections for Professional changed to Administrative Staff; Art. VI Sect. 5 added phrase for approval)

Approved by the Chancellor - May 2003


SOUTHERN ILLINOIS UNIVERSITY EDWARDSVILLE

UNIVERSITY STAFF SENATE

BYLAWS

Article I

Membership

Section 1. The Staff Senate will be composed of sixteen (16) voting members from the following groups: 1) From the Edwardsville campus, four (4) elected members from the Administrative Staff, one (1) of which is classified as non-represented and three (3) of which are classified as represented; seven (7) elected members from the Negotiated and Prevailing Civil Service classification, and three (3) elected from members of the Confidential, Managerial and Supervisory Exclusions and the Open Range Civil Service classification; 2) From the Alton Campus, one (1) elected representative from the Open Range Civil Service, Negotiated and Prevailing Civil Service, or Administrative Staff; 3) From the E. St. Louis Center, one (1) elected representative from the Open Range Civil Service, Negotiated and Prevailing Civil Service or Administrative Staff. Each constituency is guaranteed a minimum of two representatives. The total number of Staff Senate members, based on the proportional representation of the constituencies may be changed by an amendment as provided in Article VIII of these Bylaws.

Ex-Officio Members

Section 2. Ex-Officio members will consist of the Past-president, President, President-Elect, Vice Chancellor for Administration, or his/her designated representative, the representative to the universities Retirement Board and the representative to the State universities Civil Service Employee Advisory Group.

Section 3. Ex-Officio members will have the privilege of full debate, but will not vote.

Election of Members

Section 4. The Staff Senate will conduct elections on the first Wednesday in July.

Section 5. An Election Committee will be appointed by the President of the Staff Senate no later than the January meeting of each year. Candidates for election to the Staff Senate or panels are ineligible to serve on the Election Committee.

Section 6. The term for Staff Senate members will be three years.

Section 7. Notice of election will be posted and mailed to every employee at least four weeks prior to the election.

Section 8. An individual who wishes to run for a position must secure A Statement of Candidacy Form from any member of the Election Committee or the Governance Secretary and return it with the required signatures to any member of the Election Committee or Governance Secretary at least two weeks prior to the scheduled election date.

Section 9. Any and all incumbents may succeed themselves through the process of re-election for their existing Senate seat.

Section 10. Members who serve on the Staff Senate will be elected by plurality of constituents voting by secret ballot.

Section 11. Official ballots for each employee group will be prepared by the Election Committee in advance of the election. Absentee ballots will be accepted.

Section 12. The Election Committee will count the ballots and certify the results of the election prior to the August meeting. Candidates who have been elected will be notified by the Secretary to attend the August meeting of the Staff Senate, at which time the election results will be announced. The Secretary will notify all candidates in writing of the results prior to the August meeting.

Section 13. Any Civil Service and Administrative Staff employed by the University on the date of election will be entitled to vote in accordance with the Election Guidelines.

Section 14. In the event of an unfilled seat after the election, the appropriate Panel shall submit a recommendation for the vacant seat to the President of the Staff Senate for ratification and appointment by the full Senate. The individual recommended must submit A Statement of Candidacy Form to the Secretary prior to ratification.

Replacement of Members

Section 15a. If a member of the Staff Senate changes employee constituency status, the member's seat shall be considered vacant and shall be filled in accord with Section 15.b and 15.c, Replacement of Members of the Bylaws. Eligibility of the member to run as a representative of the new constituency at the next election shall be in accordance with the Bylaws.

Section 15b. If a vacancy occurs in the Staff Senate between the times of election, the appropriate panel, after consultation with members of the constituency of the Staff Senate and Panel, will recommend the appointment of a qualified person from the same constituent group in which the vacancy occurs. This appointment will be considered by the Staff Senate for ratification and the person so appointed will complete the unexpired term.

Section 15c. If a vacancy occurs between the times of election for the Alton or East St. Louis seats, an election committee shall be formed consisting of the three panel chairpersons and an election shall be held in accordance with Article I, Section 8. The Election Committee shall submit the results of the election to the Staff Senate for ratification. any member of the any member of the In the event no Statement of Candidacy Form(s) are submitted, the panel chairs shall meet and submit name(s) of nominees to the President of the Staff Senate for ratification and appointment by the full Senate. In the event no nominations can be secured, the seat shall remain vacant for the balance of the unexpired term.


Removal of Members

Section 16. Members may be removed from the Staff Senate in accordance with the following:

a. Two unexcused absences from a regularly scheduled Staff Senate meeting during any twelve-month period will precipitate a written warning by the President of the Staff Senate. The third unexcused absence will result in dismissal from the Staff Senate membership with the vacancy to be filled as described in Section 15a and 15b.To facilitate a quorum, all Senate members are asked to select an alternate in the event they are not able to attend a regularly scheduled meeting. Alternates must be selected from their respective constituency group. To vote, an alternate must have a signature proxy by the voting member.

b. Excused absences from three regularly scheduled consecutive meetings, or absence for a total of five Staff Senate meetings within a twelve-month period, will result in the dismissal from the Staff Senate membership with the vacancy to be filled as described in Section 15a and 15b.

c. The Secretary will notify the Staff Senate President when a violation of Section 15a occurs. The President shall then notify the member of Section 15a of the Bylaws.

d. The Secretary will notify the Staff Senate President when a violation of Section 16a or 16b occurs. The President shall then notify the member, by e-mail, of Section 16 of the Bylaws.

e. Written requests for exception to 16a and 16b may be submitted to the Executive Committee for presentation to the Staff Senate membership for ratification.

f. Staff Senate members on University committees whose meetings are in conflict with Staff Senate meetings shall retain their Senate seats.

g. Recall by the member's voting constituency as outlined in Section 18a.

Censure and Recall/Replacement of Members

Section 17. The procedure for censure shall be as follows:

a. Any recommendation for censure, and rationale for that censure, shall be presented by a Staff Senate member to the Executive Committee of the Staff Senate.

b. The Executive Committee will be responsible for:

1. Notifying the member involved of the recommendation and the rationale, and giving that member an opportunity to respond within a designated time period as established by the Executive Committee. All communications shall be in writing.

2. Obtaining any additional information that may be pertinent.

3. Presenting all information available to the Staff Senate in an unbiased manner. The Executive committee may, if it deems advisable, appoint a committee to investigate the charges and report all information back to the Executive committee.

c. After Staff Senate review, any member of the Staff Senate may introduce a motion either for censure or for no further action.

d. The Staff Senate shall vote by secret ballot.

e. Passage of a motion to censure requires and affirmative vote of ¾ (12) of the total voting Staff Senate membership.

f. The President of the Staff Senate shall notify Senate members, in writing, of the results of the balloting.

Section 18. The procedure for recall of a Staff Senate member shall be as follows:

a. Any recommendation for recall of a Staff Senate member and rationale for that recall shall be presented in the form of a petition with valid signatures of at least 20% of the members of the appropriate constituency represented by the Staff Senate member. This petition shall be presented to the Executive Committee of the Staff Senate. The Executive Committee shall notify the member within 15 working days.

b. The Executive Committee will be responsible for:

1. Notifying the member involved of the petition and rationale, and giving that member an opportunity to respond within a designated time period as established by the Executive Committee. All Communications shall be in writing.

2. Obtaining all information that may be pertinent.

3. Presenting all information available to the Staff Senate in an unbiased manner.

c. After the Staff Senate review, any member of the Staff Senate may introduce a motion either for recall or for no further action.

d. The Staff Senate vote shall be by secret ballot.

e. Passage of a motion to recall requires an affirmative vote of ¾ (12) of the total voting Staff Senate membership.

f. If the Staff Senate recommends no action, the President of the Staff Senate shall notify in writing all parties concerned, including the Senator in question and those who signed the petition.

g. If the Staff Senate recommends further action, it submits the petition and rationale for recall, and the Senator's response, to the Election Committee (see paragraph h. below).

h. The Election Committee will be responsible for the following:

1. A ballot which includes the petition and rationale for recall, and the Senator's response to the petition, if any, shall be submitted to the constituency represented by the Senator in the form of a ballot as follows:

Ballot: Shall Senator ____________ be recalled:

Yes ______ No ______

2. If a simple majority of the appropriate constituency votes "no", the Senator retains his/her seat and no new recall petition for that Senator may be presented for at least 90 days from the date of the ballot.

3. If a simple majority of the appropriate constituency votes "yes", the Senator is recalled and the procedures for replacement cited in 15b. and 15c., Replacement of Members, of the Bylaws apply.

4. In cases of challenge, the Election Committee will certify the results of the ballot.

Article II

Officers - Powers and Functions

President

Section 1. It will be the duty of the President to preside at all monthly meetings and to enforce all regulations and policies relating to the administration of the Staff Senate.

Section 2. The President may call special meetings of the Staff Senate when necessary. Prior to scheduling meetings, the President shall notify the Executive Committee of the date and purpose of the meeting.

Section 3. The President, after ratification by the Executive Committee, will appoint persons to serve on ad hoc or standing committee, councils, study groups, etc., that are established by this Senate. This action does not require formal approval by the Staff Senate. The President will make and receive nominations and applications for committee appointment from the Staff Senate. The Staff Senate will ratify appointments of the Salary Committee Chair.

Section 4. The President, after ratification by the Executive Committee, may appoint persons to serve on ad hoc or standing committees, councils, study groups, etc., that are established by a person, body, or membership that is shared by other constituencies. Each appointment must be announced to the Staff Senate members voting at a special or regular meeting. The President will receive nominations for committee appointments from the Staff Senate. The Staff Senate will ratify appointments and nominees to UPBC , (University Planning and Budgeting Council), Parking and Traffic, the Chancellor Search Committees, Committee for Higher Administrator Performance Appraisal (CHAPA) and search committees for positions within two reporting lines of the Chancellor. CHAPA appointments consist of one from each Vice Chancellor's functional area.

Section 5. The President, after ratification by the Executive Committee, will appoint a member of the Staff Senate to the position of parliamentarian if the need arises, and the President will have the prerogative, after consultation with the Executive Committee, to dissolve that position if such action is deemed appropriate.

Section 6. The President will notify, in writing, the Chancellor of the University whenever the Staff Senate has concluded action on significant matters affecting the constituencies it represents. Copies of such correspondence will be sent to the Staff Senate members upon the discretion of the University Staff Senate President.

Section 7. The President, or a representative of the Senate designated by the President, will act as fiscal officer. All monies will be handled in accordance with applicable state statutes and Southern Illinois University's rules and regulation.

Section 8. The President, Vice President (President Elect), or a designated representative by the President will be in attendance at all Board of Trustees meetings and will be the official spokesperson for the University Staff Senate at those meetings.

Section 9. The President will meet monthly with the University Chancellor, Faculty Senate President, and the Student Senate President concerning Board of Trustees meetings and university matters.

Section 10. The President will act as official spokesperson for the Staff Senate in all matters that involve its official acts and business.

Section 11. The President will turn over all files to the succeeding President after the last regularly scheduled meeting of the Staff Senate year.

Section 12. The President will automatically serve as past-President year immediately following the term as President.

Section 13. The President will appoint an Election Committee in accordance with Article I, Section 5.

Section 14. The President shall notify a member of violations of membership in accordance with Article I, Section 16a. and 16b. of the Bylaws.

Section 15. The President shall notify Senate members of the results of the balloting in accordance with Article I, Section 17f.

Section 16. The President of the Staff Senate shall notify all parties concerned regarding the recall of a member in accordance with Article I, Section 18f.

Section 17. Records regarding official correspondence will be kept on file in the University Governance Office.

Section 18. The President (fiscal officer) shall appoint a Treasurer with the responsibility for organizing, reporting, and coordinating of financial affairs of the Senate. The Treasurer will report, at the November, February, May and the August meetings, or as requested by the Staff Senate on the financial condition of the organization. The Treasurer will coordinate and supervise fundraising activities as deemed necessary by the Senate and ensure that all University cash handling procedures are followed.

Vice President (President-Elect)

Section 19. In the absence of the President, the Vice President (President-Elect) will have the powers and prerogatives of the President.

Section 20. Except for special meetings, items to be placed on the agenda will be submitted to the Vice President (President-Elect), in writing, no later than ten days preceding the regular meeting of the Staff Senate.

Section 21. The Vice President shall coordinate the communications of all University, non-Senate established; committees. This includes receiving timely reports from and providing items of Senate interest to committee representatives of the Senate.

Section 22. The Vice President will insure a current and active list of potential committee appointees representing the panels. This list will serve as a resource for the President in accordance with Article II, Section 3.

Section 23. The Vice President will serve as a resource for new committee appointees and assist with the development and training of strong Senate representation.

Past-President

Section 24. The Past President will serve as advisor to the President and the Senate, and attend Executive Committee meetings, Senate meetings, and any other meetings or functions the President deems necessary and will serve on the University Planning and Budget Council.

Section 25. The Past President shall coordinate the communications of all Senate established committees. This includes receiving timely reports from and providing items of Senate interest to committee chairs.

Sections 26. The Past President will maintain a current and active list of potential committee appointees representing the panels. This list will serve as a resource for the President in accordance with Article II, Section 3.

Secretary

Section 27. In the absence of the University Governance secretary, the Secretary will record all proceedings of the meetings.

Section 28. In the absence of the University Governance secretary, the Secretary will schedule all meeting space.

Section 29. The Senate Secretary will provide all members of the Staff Senate with:

a. blank, uniform ballots to be used for any issue requiring secret ballot at a Staff Senate meeting.

b. absence ballots for amendments to the Constitution and/or Bylaws.

Section 30. In the absence of the University Governance secretary, the Senate Secretary will provide meeting notices, meeting agendas, and minutes of the previous meeting. This information will be mailed to all members at least one week prior to the meeting.

Section 31. In the absence of the University Governance secretary, the Senate Secretary will maintain attendance records of all Senate meetings and Executive Committee meetings and notify the President of the Staff Senate when a member is in violation of Article I, Section 15, or Article I, Section 16.

Section 32. The Senate Secretary will serve as Chairperson of the Public Relations Committee and will keep all Civil Service and Administrative Staff Employees advised of any significant matters, including findings and recommendations on issues and questions referred to the Staff Senate by the constituencies represented.

Section 33. The Senate Secretary will send letters of welcome to all new Senate members and letters of appreciation to all out-going Senate members.

Section 34. The Senate Secretary will turn over all files to the succeeding Secretary after the last regularly scheduled meeting of the Staff Senate year.

Treasurer

Section 35. The Treasurer shall be responsible for reporting the financial status for the Body on a quarterly basis, and coordinate and supervise fundraising activities as deemed necessary by the Senate.

Election of Officers

Section 36. Nominations for officers can be made at any regular meeting prior to the special meeting for elections. Officers will be selected at a special meeting to be convened at the conclusion of the regular August meeting. Voting members will consist of newly elected and continuing Staff Senate members. Newly elected officers will assume responsibility September 1 of each year.

Section 37. The President, President-Elect, and Past President shall serve all constituencies represented by the Senate, and shall not serve as a representative of any specific constituency or unit. The constituency from which the President-Elect was elected as a Senator shall elect a replacement to fill the unexpired term vacated by that officer. Officers shall serve as non-voting members of the Senate and its subordinate units. The presiding officer of the Senate may vote to break a tie.

Section 38. If an officer's position is vacated for any reason, the members of the Staff Senate will elect a replacement from among its members.

Section 39. The Staff Senate year will be from September 1 through August 31.

Section 40. Officers may be removed from office for just cause, which will include, but not be limited to, one or more of the following:

a. Three unexcused absences or a total of four absences in any twelve-month period from meetings at which officers are scheduled to attend. Written request for an exception to the above may be submitted by an officer to the Executive Committee for presentation to the body for ratification.

b. Neglect of responsibilities or duties of office.

c. Flagrant abuse of the purpose of the Staff Senate as set forth in Article II of the Constitution.

d. Willfully disseminating false information concerning Staff Senate activities.

e. Any conduct deemed by the Staff Senate as not being in the best interests of the constituencies represented by the Staff Senate and/or the University.

f. Removal from office:

1. Charge for removal from office must be submitted, in writing, to the Executive Committee.

2. The President, as a member and Chair of the Executive Committee, shall submit the charges, in writing, to the officer in question with copies to the other members of the Executive Committee. In the event charges for removal of office are brought against the President, the Vice President (President-Elect) shall act as the Chair of the Executive Committee in the procedures for removal from office.

3. The officer in question will have ten (10) working days to respond to the charges, in writing, to the Executive Committee.

4. The President will send copies of all correspondence to the members of the Staff Senate, and shall place this item on the agenda of the next scheduled Staff Senate meeting. The officer in question will have the right to address the Staff Senate at this meeting.

5. After Staff Senate review, any member of the Staff Senate may introduce a motion either for removal or for no further action.

6. The Staff Senate will vote by secret ballot.

7. Passage of a motion to remove an officer requires an affirmative vote of ¾ (12) of the total voting Staff Senate membership.

8. The President of the Staff Senate shall notify Senate members, in writing, of the results of the balloting.

Section 41. The President shall notify the officer, in writing, of Section 16, Article I, of the Bylaws.

Article III

Meetings

Regular Staff Senate Meetings

Section 1. Regular monthly Staff Senate meetings will be held on the first Thursday of each month beginning at 9:00am, unless notified otherwise, at the location designated by the Secretary.

Section 2. Seven members (7) of the Staff Senate will constitute a quorum. Quorum can be established by voting members present at the meeting, or with a signature proxy of a voting member, delivered to the President or University Governance Secretary. A proxy may be an e-mail. No person may be able to carry more than one proxy vote.

Section 3. A minimum of one meeting will be held each year at the Alton Campus and at the E. St. Louis Center.

Special Meetings

Section 4. Special meetings may be called at any time by the President, Vice President (President-Elect) in the President's absence, or a designated representative, who must be a member of the Executive Committee. In an emergency, any member of the Staff Senate may call a special meeting provided there is a quorum (9) of voting members.

Committee Meetings

Section 5. All committee meetings will be scheduled by their respective Chairpersons, or in the Chairperson's absence, by the Staff Senate President or a designated representative.

Section 6. A simple majority of the members of each committee will constitute a quorum.

Section 7. The committee chairperson will be responsible for submitting committee reports, minutes, or other requested information to the appropriate officer through the University Governance Office.

Article IV

Committees

Sections1. Any special committee may be elected or appointed and will serve as needed. Three unexcused absences or a total of four absences from committee meetings within a twelve-month period may result in removal from that committee.

Section 2. Committee chairpersons, or a designated representative, will be responsible for the reading of all committee meetings at a regular scheduled Staff Senate meeting before being included in the Staff Senate minutes.

Section 3. The Staff Senate Public Relations Committee will be a standing and ongoing committee until dissolved by the Senate. The Public Relations Committee will be chaired by the Senate Secretary and perform functions and duties as outlined in the operating papers established by the Senate.

Section 4. The Staff Senate Scholarship Committee will be a standing and ongoing committee until dissolved by the Senate. The chairperson will be appointed in accordance with Article II, Section 3, and the Scholarship Committee will perform functions and duties as outlined in the operating papers established by the Senate.

Section 5. The Development, Awards, Recognition, and Training Committee will be a standing and ongoing committee until dissolved by the Senate. The chairperson will be appointed in accordance with Article II, Section 3, and the DART Committee will perform functions and duties as outlined in the operating papers established by the Senate.

Section 6. The compensation Committee will be a standing and on-going committee until dissolved by the Senate. The chairperson will be appointed in accordance with, Article II, Section 3, and perform functions and duties as outlined in the operating papers established by the Senate.

Article V

Panels

Sections 1. For more efficient and effective representation, the following three panels will be established: Administrative Staff Panel, Civil Service Open Range Panel, and the Civil Service Negotiated and Prevailing Panel. The panels will deal with governance, welfare, and planning matters as they affect those groups.

Section 2. Panel members will be elected by their respective constituency. The election will be conducted by the Election Committee of the Staff Senate, and the panel members will serve will serve a term of two years.

Section 3. The Administrative Staff Panel will be comprised of a minimum of two (2) non-represented Administrative Staff employees and four (4) represented Administrative Staff employees.

Section 4. Each panel will consist of a minimum of six elected members and the Chairperson. The Chairperson of each panel will be a Staff Senate member and will be elected by the Staff Senate by secret ballot.

Section 5. The Chairperson of each panel will report to the Staff Senate on the issues and recommendations of its group for review and appropriate action by the Staff Senate.

Section 6. Panels will meet monthly to discuss matters of business and interest.

Section 7. The Chairperson of each panel will maintain an active list of potential committee appointees to be used as a resource by the President, Vice President, and Past President.

Section 8. Three unexcused absences or a total of four absences from panel meetings within a twelve-month period may result in dismissal from the panel. Such removal will be accomplished by the following procedures: request for dismissal will be presented to the Panel Chairperson, in writing, for action by the panel. The panel member involved will be given an opportunity to respond, the panel's recommendation will be presented to the Executive Committee of the Staff Senate. The Executive Committee will then present the matter to the Staff Senate constituencies represented by that panel for action at the next scheduled meeting. The Staff Senate President will notify the panel and the panel member, in writing, of the action taken by the Staff Senate.

Section 9. In the event of a vacancy on the panel, the Panel Chairperson, in consultation with the constituent membership of the Senate and the panel, will seek nominations from their own constituency group. The name of the person nominated for the vacancy will be presented to the Staff Senate for ratification at the next scheduled Staff Senate meeting.

Section 10. By a majority vote of the members of the panel, a written request with rationale for dismissal of the Panel chairperson may be submitted to the Executive Committee of the Staff Senate by the panel with a copy to the Panel Chairperson. The Panel Chairperson may respond, in writing, to the Executive Committee and may have an opportunity to address the Executive Committee. The Executive Committee will place the request on the agenda for action by the Staff Senate at the next scheduled Staff Senate meeting. After Staff Senate review, any member of the Staff Senate may introduce a motion either for dismissal or for no further action. The Staff Senate vote shall be by secret ballot. Passage of a motion to remove a Panel Chairperson requires an affirmative vote of ¾ (12) of the total voting Staff Senate shall notify all parties concerned, in writing, of the action taken by the Staff Senate. If a vacancy occurs, the vacancy will be filled as described in Article III.

Article VI

Executive Committee

Section 1. The Executive Committee will consist of the President, Vice President (President-Elect), the Secretary, the Past-President, and the Chairperson of each panel, all of whom have full voting privileges at the Executive Committee meetings. UPBC representatives will also serve on the Executive Committee as non-voting members.

Section 2. Except for special meetings, items to be placed on the agenda will be submitted to the Vice President (President-Elect), in writing, no later than ten working days preceding the regular meeting of the Staff Senate.

Section 3. The order of business for all regular meetings will be arranged by the President with assistance of the Executive Committee.

Section 4. The Executive Committee will meet once a month unless a special meeting is called by the President, Vice President (President-Elect), or a designated representative, who much be a member of the Executive Committee.

Article VII

Parliamentary Procedures

Section 1. All voting will be by a show of hands, verbal, or by secret ballot. Absentee ballots will be accepted for amendments to the Constitution and/or Bylaws. Blank ballots will be uniform, and will be available from the Secretary.

Section 2. Any member of the Staff Senate may request a secret ballot or roll call vote be taken on any issue.

Section 3. Robert's Rules of Order will be the guideline used for all other parliamentary procedures.

Article VIII

Amendments

Section 1. Any member of the Staff Senate may propose an amendment to the Bylaws of the Staff Senate.

Section 2. The proposed amendment will be submitted to the Vice President (President-Elect), in writing, no later than ten working days preceding the regular meeting of the Staff Senate.

Section 3. The President will put the item on the agenda for the next regular meeting under New Business for the first reading and discussion.

Section 4. The proposed amendment will be voted upon by secret ballot at the regular meeting the following month, and will be adopted if approved by simple majority of the voting members of the Staff Senate. Absentee ballots will be accepted in this instance. Absentee ballots may be obtained from and must be submitted to the Secretary of the Staff Senate before the vote.

Approved by the Staff Senate - 12/19/85 and amended 2/20/86

Approved by the President - 3/7/86

Amended by the Staff Senate - 4/30/89

Approved by the President - 4/28/89

Amended by the Staff Senate - 6/19/89

Approved by the President - 7/13/89

Senate acceptance of Presidential Amendments - 7/20/89

Amended by the Staff Senate - 11/90

Amended and approved by the President - 12/11/90

Amended by the Staff Senate - 11/91

Approved by the President - 11/91

Amended by the Staff Senate - 9/93

Approved by the President - 9/24/93

Amended by the Staff Senate - 5/18/95

Amended by the Staff Senate - March 1996

Amended by the Staff Senate - December 1997

Approved by the Chancellor - April 1998

Amended by the Staff Senate - February 1998

Approved by the Chancellor - April 1998

Amended by the Staff Senate - October, 2002 (editorial, addition of proxy vote, change of quorum requirement and the addition of Article IV, Section 6)

Approved by the Chancellor - May 2003 (with exception of Article IV, Section 6)

Amended by the Staff Senate - May 11, 2006 (all changes related to election calendar year and editorial)

Approved by the Chancellor -- August, 2006

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