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The purpose of the Expediting Department is to insure an accurate and timely follow up for the receipt of items on all Standard Purchase Orders requiring receipts. Follow up procedures for the return of damaged items, over shipments and the receipt of incorrect items are also the responsibility of the Expediting Department. Expediting coordinates contact between buyers, end users, departments, Vendors, Central Receiving and Accounts Payable to accomplish the receipt and delivery of all items on Purchase Orders and timely payment to Vendors.

Procedures:

  1. Standard Receipt: A receipt and delivery must be entered into the AIS system for each item on a Standard Purchase order that requires a receipt. Items received by Central Receiving are entered into AIS by a Receipt Traveler, generated by Central Receiving.
  2. Direct Delivery: Items received by the department directly from the vendor, must be entered into AIS by a Departmental Receipt, generated by the department.
  3. When it is necessary to return an item/items on a Standard Purchase order, a Return/Damage form must be completed and forwarded to Expediting.
  1. The department is responsible for completing the first section of the Return/Damage form and forwarding it to Expediting.

    1. Expediting will arrange the return to the vendor and notify the Department with return instructions.

Contact:

Sharon Giffhorn
Purchasing Box 1012
Phone 618-650-3384
Fax 618-650-3251
sgiffho@siue.edu

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