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Previous Announcements

Salary Deferral Program FY15-16

To: Employees who work 9, 10, or 11 months

As a reminder, to begin salary deferral for the FY2015-16 academic year, a Salary Deferral Authorization Form has to be on file in Payroll. The Salary Deferral Authorization Form is only effective if submitted to Payroll before your new academic contract begins. If you participated in salary deferral last year you do NOT need to submit another form to continue.   

NOTE: To be in compliance with the IRS guidelines, the salary deferral program is irrevocable during the 12-month period and changes cannot be made until the next contract year.

Term Academic Employees:  If a term contract is not renewed before the end of the academic year, any defer pay balance will be paid out in a lump sum along with your final paycheck at the end of the term contract.

The guidelines and forms are available on the Human Resources website at http://www.siue.edu/humanresources/forms/index.shtml under Salary Deferral.  We also encourage you to take advantage of the new Salary Deferral FAQs and Salary Deferral Calculator.  The Salary Deferral Calculator is used to provide an estimate of gross pay.  

Again, the Salary Deferral Authorization Form must be received by Payroll prior to your first day of employment for FY2015-16, preferably no later than July 1st.   All employees choosing to defer for FY 2015-16 may begin submitting forms ASAP. 

Also, if you participated in the salary deferral program in FY 2014-15 and choose not to continue, a Revocation Form must be received by Payroll no later than July 1st.  The Authorization Form and Revocation Forms are fillable and may be saved and then e-mailed as an attachment from your e-mail address to Payroll Officers Rasheda King at rajohns@siue.edu or Robyn Courtway at rcourtw@siue.edu.  After July 1st 2015 confirmations will be sent to the e-mail address you provide on the form.

If you have any questions, please contact Rasheda King or Robyn Courtway in Payroll at ext 2190.

Annual Performance Reviews

Completion of the Annual Performance Reviews for Civil Service and Administrative/Professional Staff Employees

In June 2014 information was provided regarding the revised Employee Excellence Program (EEP).  The following briefly identifies the important revisions to the EEP process for FY15:

  • One form for each classification of employee, which includes probationary employees.  This will allow all employees to be evaluated using the same format, thereby eliminating confusion.
  • Same form and performance evaluation criteria used for performance improvement plans.  This will help align performance expectations used for annual evaluations with performance deficiencies.
  • To correct performance deficiencies, 2 consecutive 60-day performance improvement plans will be used in lieu of 3.
  • The EEP Supervisor’s Guide has been converted to a PDF.
  • The Employee Excellence Program has been relocated on the Office of Human Resources website http://www.siue.edu/humanresources/employment/adm_prostaff_emp_exc_supervisor_guide.shtml , you are encouraged to review its contents for information regarding the revised program.

If you recall, in order to close-out the FY14 performance year, it was necessary to conduct the annual performance appraisals on Civil Service and Professional Staff employees using that existing process. Also, beginning July 1, 2014 you were encouraged to use Phase I of the revised EEP process for performance goal setting expectations.

It is now time to conduct the annual performance appraisals on Civil Service and Professional Staff employees.  The revised performance evaluation process offers a valuable opportunity to provide feedback on work activities and goals, to identify and correct existing problems, and to encourage and improve future performance.  The forms may be downloaded from the new and enhanced website of the Office of Human Resources at http://www.siue.edu/humanresources/forms/index.shtml. The deadline for submission is June 30, 2015.

Newly hired Civil Service employees, or those who have recently been upgraded or reclassified, and are serving a probationary period do not have to be evaluated at this time.  These employees will be evaluated using the probationary procedures/evaluation schedule.  Similarly, Professional Staff hired within six months of the appraisal period will be exempt from the annual process this year.  Supervisors are reminded that both the annual and probationary reviews are to be returned to the Office of Human Resources, Campus Box 1040, for inclusion in the employee’s personnel file.

If you have completed a PDQ within the last year, and there are no changes, you may attach the form to a new cover page, obtain the appropriate signatures, and forward with the annual review and updated organizational chart.  Please note page two of the PDQ (Summary of Changes in Duties and Responsibilities) should not be completed for the annual review process.

A completed annual performance evaluation packet for each employee evaluated that is submitted to the Office of Human Resources will include the following:

  1. The original performance review with the signature of both the supervisor and employee.
  2. You must insure that you include an updated position description questionnaire using the position description cover sheet signed and dated by the employee, supervisor, and appropriate Vice Chancellor.
  3. An updated organizational chart.

In closing, should you have any questions regarding the EEP process, the correct form to use, the proper use of the form, or problems downloading or accessing the forms, please don’t hesitate to call Bill Misiak at extension 2190 or contact him via email at wmisiak@siue.edu.

Medical Care Assistance Plan - Updates for FY16

As a reminder to all employees who participate in the Medical Care Assistance Plan (MCAP), Central Management Services (CMS) has shared the following with us:  

MCAP no longer has a grace period but will have a new rollover feature.

Participant MCAP accounts no longer have a grace period for which to use remaining MCAP funds.  The grace period was the additional 75-day period after the end of the plan year (i.e., September 15th) that allowed MCAP participants to incur expenses and utilize their remaining MCAP funds.  For the current plan year FY15, participants will only be reimbursed eligible expenses incurred through June 30th.  Claims for reimbursement of remaining FY15 MCAP funds may be submitted through the end of the run-out period, September 30, 2015, but expenses must have been incurred by June 30, 2015.

Eligible MCAP participants (you must still be an active employee on July 1, 2015) who have a balance remaining in their MCAP account after September 30th will have up to $500 of that account balance automatically rolled over to the FY16 plan year.  The rollover funds will be available on or about October 7, 2015.  Any additional unused amounts above $500 remaining in the account after the run-out period ends will be forfeited. 

Note:  This rollover will occur and be available for use even if the employee does not re-enroll for the FY16 plan year.  However, if the employee does not re-enroll, the debit card will not be active and claims will need to be filed through the website, paper or mobile app.  In the event the employee is a dependent of an individual with an HSA, any amount rolled over must be waived in order to be in compliance with IRS rules.

MCAP ROLLOVER FAQ’S

Can I use my MCAP account for FY15 expenses incurred after June 30th?

No, only expenses incurred from July 1, 2014 through June 30, 2015 are eligible for reimbursement out of your FY15 MCAP account since the new rollover option has replaced the previous grace period.

Does the rollover amount count against the $2,550 maximum contribution limit?

No. Participants can still choose to contribute as much as $2,550 even if they roll over $500 from the previous plan year.

How much can I roll over to the next plan year for my MCAP account?

You can roll over up to $500 to the next plan year and still enroll for up to the maximum election of $2,550 for FY16. The rollover from the current plan year will be added to your FY16 election on or about October 7, 2015, and can be used for services rendered between July 1, 2015 and June 30, 2016.

What happens if I don’t re‐enroll for FY16 but have money left over from FY15?

As long as you are an eligible employee (i.e., not terminated or retired) on July 1, 2015, the rollover will occur regardless of whether you re‐enroll in MCAP for FY16.

Will my MCAP payment card work in FY16 if I do not re‐enroll but have money that rolled over from FY15?

No. The payment card will not work if you do not re‐enroll for FY16. You will only be able to submit manual claims, meaning you must pay for your healthcare expenses using personal funds and request reimbursement.

What happens if I have $700 in my FY15 MCAP on June 30th?

You may turn in FY15 receipts during the run‐out period of July 1 through September 30, 2015, for expenses incurred through June 30, 2015. After September 30, up to $500 of the FY15 money remaining in the account will be rolled over on or around October 7, 2015. Any additional unused amounts above $500 will be forfeited.

What are the rules to be eligible for the $500 rollover?

On July 1, 2015, you must be working full‐time or part‐time not less than 50% and be eligible to participate in one of the State’s health plans.

What happens if I terminate employment on August 15, 2015, and had a rollover amount?

Your rollover funds will be available on or around October 7, 2015. If you enrolled for FY16 and elect MCAP COBRA, your card will be reactivated for use and the rollover funds can be accessed when they become available using the card.  If you terminate or retire on August 15, 2015, and do not choose MCAP COBRA, the FY15 rollover funds, in addition to any available FY16 account balance, may only be used for services rendered between July 1 and your MCAP termination date.

If you have questions regarding the grace period or rollover, please contact the FSA/CSP Unit at (217) 558-4509, or contact Benefits at 650-2190.

Benefits Choice Open Enrollment

For benefits eligible employees, it is FY16 Benefits Choice Open Enrollment!

Central Management Services (CMS) will be mailing a short summary of the FY16 Benefits Choice booklet to your home soon. There are a few changes in FY16, which are highlighted below, including no increase to employee health premiums or prescription costs. Deductibles, however, have increased.

Changes for FY16 include:

  • All health plans will count prescription deductibles and copayments towards out-of-pocket maximums. Therefore, once the out-of-pocket maximum has been met, prescription charges will be covered at 100% for the rest of the plan year.
    • Part-time insurance rates will increase.
    • A new FY16 vision contract with EyeMed
    • Deductibles and plan year deductible caps
    • Open Access Plan (OAP) out-of-pocket maximum increase
    • Employees will be able to visit a new website - http://cmspublic.illinois.gov/eben - to view their current insurance coverage, including health and dental plans and life insurance amounts. Employees will first need to create an I.D. and password to enter this site.
    • A Primary Care Physician leaving a network is not a qualifying change in status. There must be a significant curtailment of coverage in order to be considered a qualifying change.
    • The Dependent Verification Audit will be taking place this year and will begin around September 15, 2015. Employees will be receiving a letter directly from HMS Employer Solutions, which is working with the State of Illinois to verify eligible dependents.
    • Several changes with the Medical Care Assistance Plan (MCAP):
      • Annual amount increases to $2,550
      • FY16 will begin the new $500 rollover.
      • There is no longer a grace period. Anything submitted after July 1, 2015, will be paid out of the FY16 balance.
      • All FY15 claims must be submitted by September 30, 2015.
      • Employees can use the rollover money between July-October, but it won’t be available for claim until October.
      • You must submit a paper claim (not use it via the flex spending card).
      • The MCAP rollover amount will be available even if you do not re-enroll.

Ongoing FY16 vendor selection:

  • Pharmacy – Currently, the vendor is Express Scripts. There is an ongoing request for proposal for coverage, which means that there are negotiations occurring for a new contract. We will keep you posted on the results.

Items remaining the same for FY16 (until state negotiations conclude):

  • Employee premiums
  • Employee premium annual salary bands
  • QCHP deductible salary bands
  • Life insurance rates
  • Dental rates
  • Health, dental, and life insurance plans

For detailed information on the FY16 Benefits Choice period, please visit the CMS Benefits Choice Page: http://www.illinois.gov/cms/Employees/benefits/StateEmployee/Pages/BenefitChoicePeriodFY2016.aspx

To view the FY16 Benefits Choice Booklet, please click on the link and select the FY16 booklet:

To download the appropriate forms to make changes during this Benefits Choice period, please visit the CMS Benefits Choice Forms page:

Please contact Benefits staff for more information at 618-650-2190 or email us at benefitshr@siue.edu.

Office of Human Resources

Kay Weis – SIUE April 2016 Employee of the Month[IMAGE: Kay Weis]

 

Kay Weis, Office Administrator for Enrollment Management, is the recipient of the April Employee Recognition Award. Kay was nominated by Sally Boutelle, with support from Scott Belobrajdic and Kara Shustrin.

As the Office Administrator for Enrollment Management, Kay Seamlessly works with nearly all departments on campus in some capacity and always maintains true professionalism. Through her excellent organizational skills and thoroughness she is always representing Enrollment Management in a positive way. One of the best examples of Kay’s numerous skills is her involvement with Meridian Scholar’s Day. This event includes over 500 individuals and requires a diversely disciplined committee to contribute to this amazing day. Kay would be the first to recognize everyone’s contribution to the day, but she is the torch that leads the charge. This humble leadership is one of the reasons she is well respected by her colleagues and myself. Between planning and running the committee meetings, to every last detail accounted for during the day, Kay ensures success. She also never forgets what is truly important on that day, the prospective student experience, and all her hard work is seen in the eyes of each potential scholar as they realize SIUE is an impressive option for their future. On Scholar’s Day and all others, Kay is always providing support to her colleagues and displays a mutual respect for everyone. She does not have to imitate SIUE’s values because they are who she is. Her continuous positive morale and amazing work ethic are why I believe she should receive the Employee Recognition Award.

                                                                                -Sally Boutelle, IT/Data Analyst, Enrollment Management

 

Kay Weis is an outstanding member of the SIUE community. She treats everyone she encounters with kindness and respect. She has mastered the art of problem solving at SIUE, and she routinely goes above and beyond the expected to make sure the buck stops in this office. Each year Kay masterfully coordinates all logistics related to Meridian Scholarship interview day. She demonstrates her outstanding organizational skills, her ability to relate to the needs of students, and her ability to perform under pressure. Finally, I am nominating Kay for this award because she is a great colleague to work with every single day. She is always positive, and her understanding and kindness never waiver.

                                                                -Scott Belobrajdic, Asc. Vice Chancellor, Enrollment Management

 

In the time I have known Kay, I have come to appreciate her dedicated work ethic and her commitment to serving Enrollment Management, SIUE, and our students with the highest level of professionalism. For the last eight years, I have had the privilege of working with Kay to coordinate Meridian Scholars Day. Her energy, interpersonal skills, ethic of care, and ability to collaborate with numerous colleagues to put together a seamless event are critical to the success of this initiative every year. Kay is compassionate, thoughtful, and able to see the big picture. She is responsible, resourceful, easygoing, dependable, reasoned, and committed to excellence.

                                                                                -Kara Shustrin, Program Specialist, Student Affairs

 

 I am truly honored to be nominated for SIUE’s Employee of the Month by Sally Boutelle, Scott Belobrajdic and Kara Shustrin.  The members of the Enrollment Management unit have always been supportive of me and regularly express their appreciation for my work.  This frequent encouragement is a wonderful motivator.  SIUE is a wonderful place to work and I am proud to be an employee of SIUE.  Thank you for this award!

                                                                                -Kay Weis, Enrollment Management

 

You can also send Kay a congratulatory email at kweis@siue.edu

Questions or comments should be directed to Annette Eversole at anevers@siue.edu or ext. 2297

From the Office of Human Resources[IMAGE: Lori Huntley]

Lori Anderson – SIUE March Employee of the Month

 Lori Anderson, Departmental Info Supervisor for the Office of Admissions, is the recipient of the March Employee Recognition Award.  Lori was nominated by Todd Burrell with support from Jeff Chitwood and Ryan Downey. 

Lori is an extremely dedicated employee. She goes out of her way to do her job and then some! Lori has seen growth in new students at SIUE, but has also seen growth within the Office of Admissions. She has been part of 3 physical moves in helping the office expand to better accommodate our visitors and guests. She even has utilized her architecture background to oversee our moves to the various locations and her expertise has helped us to have a space that looks extremely nice, but also meets all that we need to better accommodate our visitors. She has helped with the re-structuring of staff on more than one occasion to better help meet the demands from staffing and the new recruitment efforts. One of her biggest strengths is her handling of our office budget. This challenging task, especially in light of the many issues over the years with budget changes, has been handled with such ease. I highly recommend Lori Anderson for the honor of Employee of the Month. She is extremely deserving and her passion and commitment to SIUE and the Office of Admissions over the more than 20 years she has been on campus has been so impactful.

-  Todd Burell, Director of Undergraduate Admissions

 

It is my pleasure to write this letter of support for Lori Anderson’s nomination as employee of the month! Many great organizations have a certain staff member that is integral to their success. Oftentimes that person flies beneath the radar of public recognition or accolades-not from being undeserving- but simply because he or she is concerned more about doing great work than being rewarded. Lori is certainly that person within the Office of Admissions, and her great work has contributed to much of our continued success.

                                                -Jeff Chitwood, Interim Director of Graduate and International Admissions

Lori has the “can do” attitude that pushes all in the Office of Admissions to do their best even when we are given less and less. SIUE has been able to continue to grow due to overall enrollment and the reputation that we as an institution represents, excellence.

                                                                                                   -Ryan Downey, Assistant Director of Admissions

Thank you for selecting me as SIUE’s March Employee of the Month! I am honored and surprised by the selection. I would like to thank Todd Burrell for nominating me along with Jeff Chitwood, Ryan Downey, and everyone else that supported the nomination.

The Office of Admissions has been my home at SIUE since I began 22 years ago. I have never considered another office on campus because I enjoy coming to work and meeting the ever changing challenges of higher education admission, especially assisting prospective freshman and their parents with the task of narrowing the choices. SIUE and the Office of Admissions continues to thrive thanks to dedicated, caring, and supportive team members and I am happy to call that office and SIUE my home away from home.
                                                                                                    -  Lori Anderson, Office of Admissions

Please join us in congratulating Lori Anderson as the Employee of the Month on March 23rd at 3:30pm at Rendleman Hall Room 2101.

You can also send Lori a congratulatory email to landers@siue.edu          

Questions or comments should be directed to Maria Marmolejo at mmarmol@siue.edu or ext. 2127


Summer Camp Showcase

Summer is approaching, and SIUE’s Office of Human Resources wants to help you get ready! 

Wednesday, March 30, 2016

 

11:00 a.m. to 1:00 p.m.

SIUE Morris University Center in the Meridian Ballroom

At the Summer Camp Showcase, you can meet and greet with a variety of summer camps and programs.  This is an opportunity for you to talk directly with camp staff and explore the options available for your children this summer!  Check out the following SIUE departments and businesses that will be present:

Brickz 4 Kidz - St. Louis

Camp Manitowa

Camp Ondessonk

City of Edwardsville Parks and Recreation

Climb So Ill

College for Kids at Lewis and Clark

Collinsville Area Recreation District

Edwardsville Children's Museum

Elite Fitness Training

Fairview Heights Parks and Recreation

Gateway Region YMCA

Girl Scouts of Southern Illinois

Grogan's Academy of Martial Arts

Illinois Mathematics and Science Academy (I.M.S.A.)

Mad Science of St. Louis

Odyssey Summer Camp

SIUE Early Childhood Center

SIUE Foreign Languages and Literature (Spanish Summer Camp)

SIUE Men's Basketball

SIUE Men's Soccer

SIUE Office of Educational Outreach

SIUE Presents Kindermusik

SIUE School of Engineering

SIUE Softball

SIUE Summer STRING Institute

SIUE Summer Writing Camp

SIUE Theatre and Dance

SIUE Volleyball

SIUE Women's Basketball

SIUE Women's Soccer

St. Louis Science Center

Tbeats Studio - Summer Sound Camp

Together We Learn

Vetta Sports

YMCA of Edwardsville

The Summer Camp Showcase is the perfect time to begin your summer plans!  If you have questions, please contact Human Resources at 650-2190 or email Bonnie Brueggemann at bbruegg@siue.edu.  We hope to see you on Wednesday, March 30!

Supplemental Retirement Seminar

The Office of Human Resources is hosting a Supplemental Retirement seminar for SIUE employees.  This seminar will overview the voluntary supplemental retirement plan options.  Information about the SIUE Supplemental Retirement Plan (403b) and the State Deferred Compensation Plan (457) will be presented. The following will be discussed during the information session:

  • What are these plans? 
  • How are they different?  How are they similar? 
  • How can they help me?

 Representatives from the three approved vendors participating in the Supplemental Retirement Plan (403b) will present information about their company’s investment choices and discuss the benefits of participating in a Supplemental Retirement Plan.  Each vendor will speak for a 30-minute period beginning at the times below.  When they are not presenting, the vendors will be at tables on the sides of the room for your questions.  Deferred Compensation Plan (457) information will be presented by Benefits staff.

Please feel free to bring your lunch and attend the sessions that interest you.  You may also visit the SIUE Benefits website for direct links to both the SIUE Supplemental Retirement Plan (403b) and the State Deferred Compensation Plan (457). http://www.siue.edu/humanresources/benefits/

Where:     Meeting Room A (former Art Gallery) - Morris University Center - 2nd Floor

When:      Wednesday, March 23, 2016

Time:        11:00 a.m. – Welcome

SIUE Supplemental Retirement Plan (403B)

11:10 –    AXA, Ryan Brown, CFP

               Retirement Planning Specialist

11:40 –    Mass Mutual, Peggy L. Elliott, CLU, ChFC Silver Creek Financial

12:10 –    TIAA-CREF, Eugene Korolyov for Melvin Ballenger

               Financial Consultant | Field Consulting Group

 Deferred Compensation Plan (457)

12:40 –    T.Rowe Price, Plan Administrator

   Information presented by Kirk Greek, SIUE Benefits Counselor

Employee of the Month[IMAGE: Anna Pavlik]

February 2016

Anna Pavlik, Department Supervisor for The Cougar Store, MUC, is the recipient of the February Employee Recognition Award.  Anna was nominated by Jamie Matthews with support from Emily Colton, Ryann Heap, and Karen Swanner. 

It is with great excitement that I nominate Anna for the Employee of the Month Recognition Award. Anna exceeds all expectations put forth by her supervisor and other parts of the MUC Staff. Since Anna began in the Cougar Store, there has been a new feeling to the store. This is largely due to the initiative and creativity that Anna brings to her work. She thrives to make the Cougar Store a place that meets the varied needs, interests, and price points of all individuals of the SIUE community. Anna has helped enhance the image of the Cougar Store and the MUC, she has put the Cougar Store on the map in terms of social media.

-  Jamie Matthews, Assistant Director, Morris University Center.

 

Anna has excellent organizational skills and is creative, responsible, trustworthy, and cooperative. She pitches in wherever she is needed. She is well-liked and gets along well with managers, coworkers and students. She has an excellent rapport with student staff. She is quick to respond to communications from myself and others. She is a very good buyer and has brought in a wide variety of new SIUE clothing and gifts items which have increased our sales.

                                                                                -Emily Beth Colton, Assistant Director for the Cougar Store & Textbook Service

Thank you so much for selecting me as SIUE’s February Employee of the Month.  I would like to thank Jamie Matthews for the nomination and all of my wonderful co-workers and student workers. It is a joy to work in the Morris University Center, and I feel extremely lucky to be a part of such a great team serving the faculty, students and staff of SIUE. Thanks again!
                                                                                                    -  Anna Pavlik, Department Supervisor, The Cougar Store, MUC.

Please join us in congratulating Anna Pavlik as the Employee of the Month on Thursday February 25th at 10:30am in the MUC Admin Office- across from the Cougar Store.

You can also send Anna a congratulatory email to apavlik@siue.edu

Questions or comments should be directed to Maria Marmolejo at mmarmol@siue.edu or ext. 2127

Central Management Services (CMS) provided additional information regarding the change in the Prescription Benefit Manager (PBM) to CVS/caremark.

Part of the transition process will be communication to all membership in the self-insured health plans prior to July 1, 2015. Members should expect their welcome kits, including their new CVS/caremark cards, around the last week in June.

Network

A misnomer that needs to be made clear is that CVS/caremark is the name of our new PBM. This does not mean that all prescriptions need to be purchased at a CVS pharmacy. The CVS/caremark network is very extensive and includes most of the large pharmacy chains, including but not limited to Walgreens, WalMart, CVS, etc. The network also includes roughly 26,000 independent pharmacies across the country.

Formulary

Any time a formulary list changes, there is a chance that a specific drug will no longer be covered or will be covered at a higher copayment. Changing to a new PBM brings along a new formulary list of drugs. The 90-day grandfathering that was mentioned in the previous GI Notice prevents individuals who are currently taking a maintenance drug that is not covered under CVS/caremark’s formulary from experiencing a disruption of coverage through September 30, 2015. During the first 90 days of the new plan year, affected members will be notified by CVS/caremark to contact their prescribing physician to look for an alternate drug that is covered under the CVS/caremark formulary.

If you have any questions, please contact us in Benefits at 650-2190 or through email at benefitshr@siue.edu.

Central Management Services (CMS) announced:

the state Employee Benefits Handbook & Amendments the state Retiree, Annuitant and Survivors Benefits Handbook & Amendments have been updated on the Benefits website (www.benefitschoice.il.gov).

This includes previous updates and applicable amendments that were effective July 1, 2014. We thank you for your patience as we haven’t been able to keep the handbooks as current as they should be these last two years. However, with a new Administrative Services Manager on staff, we hope to keep current and post updates on a more timely basis.

Please note that the revisions effective July 1, 2015 have not yet been updated but we anticipate their posting on or before July 1, 2015.

Salary Deferral Program FY15-16

To: Employees who work 9, 10, or 11 months

As a reminder, to begin salary deferral for the FY2015-16 academic year, a Salary Deferral Authorization Form has to be on file in Payroll. The Salary Deferral Authorization Form is only effective if submitted to Payroll before your new academic contract begins. If you participated in salary deferral last year you do NOT need to submit another form to continue.

NOTE: To be in compliance with the IRS guidelines, the salary deferral program is irrevocable during the 12-month period and changes cannot be made until the next contract year.

Term Academic Employees: If a term contract is not renewed before the end of the academic year, any defer pay balance will be paid out in a lump sum along with your final paycheck at the end of the term contract.

The guidelines and forms are available on the Human Resources website at http://www.siue.edu/humanresources/forms/index.shtml under Salary Deferral. We also encourage you to take advantage of the new Salary Deferral FAQs and Salary Deferral Calculator. The Salary Deferral Calculator is used to provide an estimate of gross pay.

Again, the Salary Deferral Authorization Form must be received by Payroll prior to your first day of employment for FY2015-16, preferably no later than July 1st. All employees choosing to defer for FY 2015-16 may begin submitting forms ASAP.

Also, if you participated in the salary deferral program in FY 2014-15 and choose not to continue, a Revocation Form must be received by Payroll no later than July 1st. The Authorization Form and Revocation Forms are fillable and may be saved and then e-mailed as an attachment from your e-mail address to Payroll Officers Rasheda King at rajohns@siue.edu or Robyn Courtway at rcourtw@siue.edu. After July 1st 2015 confirmations will be sent to the e-mail address you provide on the form.

If you have any questions, please contact Rasheda King or Robyn Courtway in Payroll at ext 2190.

Employee of the Month
June 10, 2015

[IMAGE: D. Kries, January Employee of the Month]

Wendy Cauley, Account Technician II in Accounts Payable is the recipient of the June Employee Recognition Award.  Wendy was nominated by Cat Yurkovich with support from Carolyn Catalano, Lori Huntley, Linda Jaworski-Moiles, Mary Rast, Pam Read, and Renee Seganfredo.

"We believe Ms. Cauley demonstrates excellence in all six categories of nomination criteria.

1.)     “Demonstrates excellence in overall work performance.”
Ms. Cauley is the auditor of all travel vouchers that faculty submit for reimbursement.  This task must prove to be very time-consuming.  However, Ms. Cauley is always happy to answer questions and is extremely punctual with her work. 

2.)    “Promotes positive morale through a congenial, supportive attitude and by providing service to others.”|
Ms. Cauley is quite possibly the most congenial person I have met at SIUE.  Her calming demeanor always leaves me with a very positive feeling after I speak with her.  As a travel voucher auditor, her role is to make corrections to the travel vouchers we submit as administrators, but her manner of bringing our attention to our mistakes makes us feel better – not worse – about the job we are doing.

3.)    “Puts forth an effort to improve self as well as to develop and recognize others.”
As stated above, Ms. Cauley volunteered to train me (and others I have spoken to) every aspect of completing a travel voucher.  Her knowledge and training have been invaluable, and continues to this day. 

4.)     “Exhibits initiative and creativity resulting in improved operation efficiency of the Department and/or University.”
Ms. Cauley has helped me through two “emergency” situations by providing alternative solutions to my concerns, whilst still staying within University guidelines.  Her demeanor and quick thinking helped to allay what otherwise would have been stressful situations and ultimately resulted in the best outcome for all parties involved.

5.)     “Enhances the image of the Department and/or University.”
Ms. Cauley’s excellent work ethic, attention to detail, and positive attitude, make her not only an asset to her particular department, but also reflect positively on SIUE as an employee of this institution.

6.)     “Exemplifies/demonstrates the SIUE values.”For all reasons stated above, Wendy Cauley demonstrates the qualities and excellence of SIUE’s mission."
-  Cat Yurkovich, Office Support Specialist, Department of Geography

"I feel truly honored to be selected as June Employee of the Month.  I would like to thank Cat Yurkovich for the nomination.  I would also like to thank the following for supporting my recommendation:  Carolyn Catalano, Lori Huntley, Linda Jaworski-Moiles, Mary Rast, Pam Read, Renee Seganfredo, and my Accounts Payable supervisor, Karen Kiser.  You all have made me feel really appreciated!  Working with travel has allowed me great opportunities to work with the University community.  Thank you very much!"
 -  Wendy Cauley, Account Tech II, Accounts Payable

Please join us in congratulating Wendy Cauley as the Employee of the Month on Wednesday, June 17thth at 2:00 pm in the Chancellor’s Conference Room; Room 3316.

You can also send Wendy a congratulatory email to wcauley@siue.edu.

Questions or comments should be directed to Amy Darte at adarte@siue.edu or ext. 2127.

Employee of the Month
May 2015 [IMAGE: E. Coleman]

Ethel Coleman, Assistant Program Director of Head Start/Early Head Start, is the recipient of the May Employee Recognition Award. 

For nineteen years Mrs. Coleman has demonstrated the dedication, work ethic, and expertise to ensure that the health, nutritional, educational, and family support services which the SIUE Head Start/Early Head Start Program provides to children and families throughout St. Clair County are of a quality that sets the bar for all Head Start Programs. Mrs. Coleman works tirelessly to improve program services to families while developing program staff; her invaluable mentorship and leadership during the annual program assessment, community assessment and strategic goal-setting process is instrumental in establishing SIUE Head Start as a highly regarded program locally as well as nationally. 

Through Mrs. Coleman’s leadership, SIUE Head Start has received numerous state, regional and national awards and recognitions received by staff as well as parents.  External honors the program has recently received through her leadership include the following:

  • The 2014 National Head Start Parent of the Year award;
  • The 2015 Regional Head Start Teacher of the Year award (8-state region); and
  • Formal approval by the Office of Head Start to lead professional development sessions for the Illinois Head Start Association.

This year, the first Head Start Center in Illinois to receive the Governor’s “gold circle of quality” rating was an SIUE Head Start Collaboration site – this is the area where Mrs. Coleman has direct oversight – this would not have been possible without Mrs. Coleman’s relentless pursuit of quality and collaboration.  

Despite all of this responsibility and high-stakes challenges, Mrs. Coleman maintains a collected and positive attitude that models a can-do tone for the rest of the program.  Mrs. Coleman represents the University and the SIUE Head Start/Early Head Start Program with poise and professionalism and is highly respected within the program and throughout the community.  At state and national conferences, SIUE Head Start is universally recognized as a leader in Head Start effectiveness and quality – this would not be possible without Mrs. Coleman’s contributions.  I state with confidence that the SIUE Head Start/Early Head Start Program would not be the acknowledged program of quality that it currently is without the contributions of Mrs. Ethel Coleman.
-  G. Lynnie Bailey, Director, SIUE Head Start/Early Head Start Program

I am honored to be chosen as SIUE Employee of the Month.  It is a pleasure to be a part of the SIUE community and the Head Start family.  I am thankful to have such a wonderful group of caring kind committed people with which to work.  I am grateful for the many opportunities to grow and learn and then share with center coordinators, teachers, community workers, home visitors, and all Head Start staff over the years.  SIUE Head Start/Early Head Start is like a second home to me, and it means so very much to know that my work has made a difference to those around me.  My sincere thanks are extended to Mrs. Lynnie Bailey for nominating me, to the Head Start administrative team for supporting the nomination, and to everyone at the East St. Louis Center for congratulating me.  Thank you again for creating a work environment suited just for me.
-Ethel Coleman, Assistant Program Director, SIUE Head Start/Early Head Start Program

Please join us in congratulating Ethel Coleman as the Employee of the Month on Thursday, May 28th at 4:00 pm in the conference room in Building C in East St. Louis.  You can also send Ethel a congratulatory email to etcole@siue.edu.

Questions or comments should be directed to Deb Talbot at dtalbot@siue.edu or ext. 3642.

Employee of the Month
April 2015[IMAGE: R. Woodson]

Ryan Woodson, Building Service Worker in Campus Recreation, is the recipient of the April Employee Recognition Award. Ryan was nominated by Fred Thompson, Facilities Coordinator in Campus Recreation.

Ryan Woodson has exhibited exceptional work performance.  He manages to effectively maintain his assigned areas and responsibilities.  In addition, he has had to shoulder areas assigned to his fellow workers while they have been on vacation or other extended leaves off absence. On a couple of occasions for long periods of time, he has covered two-thirds of the facility and has been very effective in keeping the high standards we have grown to expect from our Building Service Worker team.   During those long stints of working shorthanded, Ryan has kept his same positive demeanor, took the extra work in stride, and was never heard uttering a negative word or showing a negative attitude. 

Ryan always has a ‘can do’ attitude and fosters a fantastic rapport with others.  He is always cordial and engaging with staff, students, members, guests and Facilities Management co-workers.  He is also responsible for the area of the building that serves as the venue for internal and external customers’ Special Events.  He is an integral part of keeping the building in a presentable state when parents, students, future students, members of the Student Fitness Center, and guests enter.  Participants of the Student Fitness Center often comment on how nice the building looks and the cleanliness of the facility; which is also supported by the Department’s 2014 User Satisfaction Survey responses in which our building received a 97.1% approval rating for the cleanliness of the building.  Ryan’s dedication to his position contributes greatly to our goal and motto here in Campus Recreation, which is to maintain ‘the cleanest building on Campus’.

Concurrent with Ryan’s strong work performance, he has also continued to be a part-time student; taking one or two classes each semester to progress toward his bachelor’s degree.  Ryan demonstrates great work ethic and integrity with very little supervision; and his performance demonstrates both excellence and personal development.
 -  Fred Thompson, Facilities Coordinator in Campus Recreation

Thank you to the entire CREC staff.  I appreciate the honor very much…GO COUGARS.
 -  Ryan Woodson, Building Service Manager, Campus Recreation 

Please join us in congratulating Ryan Woodson as the Employee of the Month on Tuesday, April 21th at 4:30 pm in the Student Fitness Center, Room 1527.

You can also send Ryan a congratulatory email to rwoodso@siue.edu.

Questions or comments should be directed to Deb Talbot at dtalbot@siue.edu or ext. 3642.

Employee of the Month[IMAGE: D. Kries, January Employee of the Month]
March 13, 2015

Melanie Schoenborn, Bindery Manager in Library and Information Services (LIS), is the recipient of the March Employee Recognition Award. Melanie was nominated by Lynnette Fields, Director of Technical Services in Library and Information Services.

“Melanie has been with the University since 1987, and embodies all the qualities that make an outstanding SIUE employee.  She has an extremely strong work ethic, is conscientious, an excellent team member, and has been an integral part of LIS for the past 27 years.  In her capacity as the Bindery Manager, Melanie has supervised many student and graduate assistants over the years.  Her caring support and careful mentoring have started many of these students on the way to professional and personal success.  She is also a wonderful supporter of international students, not only assisting them with their studies and work, but also in their personal lives.  Many of her former students keep in touch years after they graduate.  Melanie has not only made a tremendous impact on LIS, she has made significant contributions to the University community.  She was a very active member of the Staff Senate for 16 years and chaired the Scholarship and Constitution and Bylaws committees.  I can’t imagine what it would be like not having Melanie in the department of LIS.”Information Services.
-  Lynnette Fields, Director of Technical Services, Library and Information Services

It is always nice to have your work appreciated and it is a great honor to be selected as March 2015 Employee of the Month.  I would like to thank Lynnette Fields who nominated me and the other librarians Mary Rose, Paul Anthony, and Steve Kerber for supporting my nomination.  I have been in Technical Services for 28 years and have been working the reference desk for some years now too. I work with a great team in Lovejoy Library and I’d like to thank my fellow Technical Services team members who work hard behind the scenes to keep all the materials flowing through Lovejoy.  I especially enjoy working with our graduate assistant and five student assistants keeping Lovejoy materials repaired and new materials processed. I appreciate this recognition and will enjoy working at SIUE for many years to come.
-  Melanie Schoenborn, Bindery Manager, Library and Information Services 

Please join us in congratulating Melanie Schoenborn as the Employee of the Month on Tuesday, March 24th at 1:00 pm in the Lovejoy Library, Room LL0041.

You can also send Melanie a congratulatory email to mschoen@siue.edu.

Questions or comments should be directed to Deb Talbot at dtalbot@siue.edu or ext. 3642.

HireTouch System User Training
March 2, 2015

HireTouch System User Training sessions are currently available.  Please contact Doug James, IT Support Analyst, at 618-650-3068 to schedule your training.  Please note:  If your department does not have a current Civil Service opening, you do not need to schedule training at this time.

After you have completed the System User Training and when your department is ready to begin the position approval process (Request to Hire, Position Control, and Position Description Questionnaire-PDQ) for a Civil Service opening, click HERE for next steps to gain system access.


 













 




Southern Illinois University Edwardsville is an equal opportunity employer and will not discriminate against any person on the basis of race, religion, national origin or sex in violation of Title VII.
Southern Illinois University Edwardsville prohibits discrimination against employees, applicants for employment and students on the basis of age, color, disability, marital status, national origin, race, religion, gender, sexual orientation, or veteran's status.

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