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Human Resources
Human Resources
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The Payroll area is responsible for the preparation of all payroll checks for all employees, graduate assistants and student workers. The Payroll process includes reporting all applicable earnings and taxable benefits and withholding the required federal and state income taxes.

Payroll processes four different kinds of payrolls according to the Payroll Calendar. All payrolls are processed at least a week in advance to meet banking and university cutoff requirements.

Payroll type pay dates adjusted for holidays annual frequency
Faculty Payroll salary the 16th and the end of the month 24 payrolls a year
Semi-Monthly Payroll salary the 16th and the end of the month 24 payrolls a year
Bi-weekly Payroll hourly every other Friday 26 payrolls a year
Student Payroll hourly every other Thursday (opposite week) 26 payrolls a year

Functions of the payroll office include:

  • Preparation of Payroll Checks
  • Assist employees with Direct Deposit set up and changes
  • Assist with request for early W-2's via CougarNet (printed from self service)
  • Form W-2 Preparation
  • Form 1042 Preparation
  • Receive Defer pay form from academic year employees
  • Determine payroll tax treatment for International students with Visa Status
  • Process mandatory deductions such as garnishments and bankruptcy withholdings
  • Taxation of moving expenses, vehicle usage and applicable tuition waivers
  • Determine Tax treatment for Foreign National Contractual Service Vouchers


Payroll also handles the following services for departments;

  • Process Payroll Labor re-distributions
  • Payroll Certification training for fiscal officers and delegates
  • Banner Department Time Entry set up and training for users
  • Terminate jobs in the Banner system upon employee termination/retirement

University Payroll Policies:


Play the Illinos State W4 Audio Presentation and the Federal W4 Audio Presentation.

Please also review the Payroll FAQ’s for more information regarding payroll processes, related forms and W-2’s, W-4’s and pay statements.

Payroll complies with all applicable federal and state laws and university polices.

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