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Graduate Students

Research Grants for Graduate Students

Application Deadline - Fall: To Graduate School by Monday, September 28, 2015
Application Deadline - Spring: To Graduate School by Thursday,  February 1, 2015

Please note: Earlier deadlines will apply within your individual graduate programs. Check with your program director for more information.

RGGS Workshops - Fall:
Wednesday, Sept. 2, 2:00-3:00, Graduate School Conference Room 2214, Rendleman Hall
and Thursday, Sept. 3, 12:00-1:00, Graduate School Conference Room, 2214, Rendleman Hall

RGGS Workshops - Spring: 



The purpose of the Research Grants for Graduate Students (RGGS) is to support research initiated and conducted by SIUE classified graduate students to enhance their academic progress. Although faculty advisors oversee the research, the purpose of this program is to support the research of graduate students, particularly as it relates to their thesis or final project.


SIUE classified graduate students may submit a proposal for RGGS funding if the following conditions are met: 1) good academic standing (3.0 GPA with at least 6 completed hours in the graduate program), and 2) enrollment in graduate-level coursework as a degree-seeking graduate student during the academic term for which they are seeking funding. Previous RGGS recipients are ineligible for a second grant.


Applicants may request up to $500. Awards may be granted for the full amount requested or for a lesser amount, depending upon availability of funds and the appropriateness of the amount requested. Awards are based on the merits of the proposal and eligibility of applicant. All meritorious applications are funded up to the limits of the RGGS funds available for each academic term. Students must maintain good academic standing and enrollment during the tenure of the grant. Students may be allowed up to nine months to expend grant funds and submit a final accounting report. Awards are for future expenditures only. Recipients cannot request funds to reimburse money spent before the RGGS is awarded.


The 2015-2016 program has two application deadlines: September 28, 2015 and February 1, 2016. Proposals which are not received by the established deadline, are not reviewed for funding.

Application Procedure

Proposals are to be approved and signed by the student’s major advisor and the department chair. The student submits the Application Cover Sheet through the online Academic Works scholarship system ( by the deadline.

Proposal Format

Proposals must include the cover page with proper signatures, a brief narrative, and a budget form. Applicants are advised to follow carefully the prescribed format. Narratives should be double-spaced and should not exceed five pages, exclusive of the cover page and budget form. The narrative must be written so that it can be understood by a reader who is not a specialist in the applicants area of study. Applicants are advised to follow carefully the prescribed format.

  1. Cover Page (including abstract)
    • The requested amount should not exceed $500
  2. Background and Significance
    • The problem to be solved, the need to be met, or the creative activity to be undertaken
    • Significance of the research
    • Hypothesis and objectives, if appropriate
    • Discussion of the related literature
  3. Procedure/Methodology
    • Design of the study; nature, sources, method of collection of the data, and analysis of data; and the availability of facilities, equipment and materials. Clearly describe how items requested in the budget are to be used in conducting the research or creative activity.
    • Timetable for conducting the research
    • Anticipated results
  4. Budget Narrative (You must also attach the Budget Request form)
    • Provide a short narrative justifying the budget.  Itemize and detail the budget on the Budget Request Form. The Budget Request Form should not exceed $500. Supply a cost for each item requested for commodities, travel, contractual services, and equipment. See "Allowable Costs" for examples of appropriate and inappropriate requests. All requested items should be clearly related to the research that is to be conducted. You may not request funds to reimburse departments or other entities for money spent on this project prior to the receipt of the award.

The proposal packet will include the following documents. Submit documents through Academic Works (

It is recommended that you refer to the RGGS Checklist of Required Materials in preparing your proposal.

Allowable Costs and Unallowable Costs

Follow these guidelines when preparing the budget form and narrative. List and justify each budget item.

Examples of appropriate requests:
Commodities: project-specific chemicals, supplies, software
Travel for the purpose of gathering data which could not be obtained otherwise: mileage, commercial fare, lodging, and per diem. However, local travel (Madison and St. Clair Counties) and travel for consultation are generally not supported.
Contractual Services: photocopying, postage, participant incentives, transcription services
Equipment: laboratory, field (Equipment will become the property of SIUE).

Examples of requests which will not be funded:
Equipment maintenance
Supplies which ordinarily could be obtained through the department
Funds for attendance at professional conferences
Salaries and wages
Reimbursement for money spent prior to the award

Evaluation Criteria

Proposals will be reviewed by the Research Projects Advisory Board (RPAB), a faculty committee of the Graduate Council. In recommending proposals for funding, the RPAB committee considers the following criteria:

* The intelligibility, clarity, and persuasiveness of the narrative.
* The originality/creativity and significance of the proposed research.
* The clarity and appropriateness of the research design and procedure.
Remember that proposals must be written so that they can be understood
by readers who are not specialists in the area of study.
The feasibility of the proposed research.

Fiscal Regulations

Funds will be transferred to an ICR account. It is the responsibility of the individual researcher to expend funds only for approved items. The unit and major advisor are responsible for overseeing the appropriate use of the funds in a timely manner.

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