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Minutes of

April 18, 2013

MEMBERS PRESENT: Marcus Agustin, Marietta Bell-Scriber, Nicholas Guehlstorf, Andrea Hester, Poonam Jain, Koung Hee Leem, Leah O'Brien, Gertrude Pannirselvam (Chair), Ron Schaefer, Joe Schober, Jerry Weinberg, Terry Yan

MEMBERS EXCUSED: Kathy Behm, Scott Belobrajdic, Steffany Chleboun, Doug Simms

MEMBERS ABSENT: Nikith Reddy Gelivi

GUESTS: Lynn Maurer, Associate Dean, The Graduate School
Susan Morgan, Associate Dean, Office of Research and Projects

I. Announcements

A. Graduate School Announcements

Associate Dean Lynn Maurer added that the award letters have gone out to the recipients of the 2013-14 Competitive Graduate Awards.

Associate Provost Weinberg announced that the first cohorts of the EdD program and the Healthcare Informatics program are graduating this spring. Weinberg has been elected President-elect of the Illinois Association of Graduate Schools, and will be hosting an IAGS conference on campus during the fall semester of 2014.

B. Other Announcements

Marcus Augustin discussed the search process for the assistant director of international and graduate recruitment. Marcus Agustin is chairing the search and Lynn Maurer is also a member. Interviews next week will include an open forum. He is hoping that participants will include graduate program directors, members of the graduate Council, and staff from International Services. The position will report to Todd Burrell, who reports to Scott Belobrajdic.

C. Course Review Committee Report

The report was posted on SharePoint. Pannirselvam asked about the approval process for current courses that are changing format to online or hybrid format. Lynn Maurer said that the course review committee reviews it for 400 level courses (to ensure that they are appropriate for graduate credit) and she reviews the request for 500 level courses.

II. Approval of Minutes of March 21, 2013

The minutes were approved.

III. Report of the Executive Committee

The committee did not meet.

IV. Report of the Programs Committee

A. Program Review Report: Computer Management and Information Systems, MS

The internal review team identified several strengths of this graduate program. The program has strong assessment protocols in place. Students are pleased with the quality of the program overall but expressed frustration with course schedules. They would like to see more online or hybrid courses. They also dislike the intensive 10-week format as well as the four-weekend format. They felt that they could not retain knowledge as well with this type of schedule. Many students felt that their practicum experience was only "fair." The review committee felt it was unclear whether students had opportunities to apply their knowledge and skills, or whether they could pursue more scholar activities if they wished to continue in a doctoral program. The committee questioned whether the exit requirement provided the "kind of culminating activities that would be expected of scholars at the master's level." It recommended consideration of a capstone project to address this concern. The CMIS program requires more computing resources than are available from the University-wide IT service. The committee recommends hiring a graduate assistant to supplement ITS's services to meet the graduate program's needs. The Programs Committee was concerned about the lack of a capstone project.

The program was rated in good standing. Program enrollment is sustainable and the graduation rate is satisfactory.

B. Program Review Report: Business Administration, MBA

The program is seen as a "high quality and affordable option" compared to like programs in the area. The program has taken significant steps to increase its admission standards, perhaps to the detriment of enrollment figures. The market is shrinking due to competition. The program examines its assessment data and processes annually. The program has taken steps to move the program "to a higher level of rigor." The thesis plan has not been used for more than ten years. The review committee recommends consideration of dropping it or channeling students to that option. One concern was multiple reports from students who had attained their undergraduate degrees at SIUE that some of the course content was duplicated in undergraduate and graduate courses. Additionally, some students desire a more clearly defined set of options, or 'tracks' involving specific areas of interest, but the GPD and dean believe that so doing would prevent flexibility. Enrollment numbers have fallen, probably partly due to the absence of a dedicated recruiter. Concern was expressed that the faculty do not seem to feel ownership of the program. Dean Giamartino was adamant that the program needs a dedicated recruiter.

The program was rated in good standing. Program enrollment is below capacity and needs intervention and the graduation rate is satisfactory.

C. Form 91A - Special Education (SOE-13-924)

For its LBS I certificate, the graduate program wishes to replace EPFR 515 and 520/521 with SPE 578 (Advanced Field Study) and a choice of EPFR 515, 520, or 521. For its LBS II certificate and its MSEd, the graduate program wishes to replace EPFR 515 and 520/521 with a choice of EPFR 515, 520, or 521 and an elective. Those who need the field experience will take SPE 500, otherwise they will take a second EPFR course. Both changes would allow a supervised field experience without increasing the overall credit hour requirements for the degree. The graduate program wishes to replace EPFR 502 (Qualitative Inquiry) with SPE 500 (Research in Special Education: Preparation for Field-based Research) for both post-masters certificates and the master's degree in order to better prepare students for their action research project. Additionally, the graduate program wishes to change its post-master's exit requirements from specific tests to state, in more general terms, that "all certification tests" must be passed.

D. Form 91A - English/TESL (CAS-12-95)

The graduate program wishes to provide a practicum experience for its TESL students. Currently, those who elect to do a thesis get no practicum experience, and those who take the exit course receive limited practicum experience in that course. The TESL program wishes to offer a one-credit course ENG 545 (TESL Practicum) three times, beginning in a student's second term. The program also wishes to add two new electives, ENG 417 (Language and Ethnicity) and ENG 418 (Language Endangerment and Death).

E. Form 91A - English/AEL (CAS-12-197)

The graduate program wishes to replace its requirement of one 400- or 500- level course chosen from among six periods of literature, and two "additional 6 hours of course work at the 500-level" with three courses: one before 1700, one after 1700 and one course in world literature. This redistribution will "greatly [broaden] course options so that they mirror changes made to the undergraduate curriculum in 2010," thus offering more flexibility. Streamlining and rearrangement of course offerings will allow faculty to "tailor the topics courses to their specific research interests." The exit requirement would no longer offer the option of an oral exam.

Koung Hee Leem made a motion to adopt the Programs Committee's recommendations. The motion passed unanimously.

V. Exception to Policy 1Q8 for SOE-13-924

Policy 1Q8 states that program changes must be approved by December 31st of the year prior to the fall term in which the changes are desired. When the changes are approved during the spring term, they are to take effect one year from the following fall semester, e. g., since SOE-13-924 is likely to be approved at all levels in the Summer of 2013, the change should take effect in Fall of 2014. The School of Education requests an exception to the policy for implementation of a change in program requirements for the MSEd (Special Education) Program, which has already received the approval of the Programs Committee of the Graduate Council. This change needs to be effective earlier than September, 2013 in order to have the changes in place when the graduate program's accreditation documents are submitted.

Koung Hee Leem made a motion to approve the request to expedite this process; Nic Guehlstorf seconded. The motion was approved unanimously.

VI. Report of the Research Policies (ERP) Committee

A. Electronic Thesis (1L8)

ERP approved a policy to formalize the process for electronic submission of theses and dissertations, using 1L8 as a basis for the text and incorporating most of 1L13. For students choosing a thesis instead of a research project or other culminating project, there is no option to opt out of using ProQuest. Students do not have a choice of leaving their work semi-private, filed only in Lovejoy Library. The software will make the material available to the public online. Students will be charged a $95 mandatory fee. There will be no pilot to test the procedure. This new policy will take effect for the Summer term. Susan Morgan stated that she had added the term "doctoral research project" as one of the definitions of a culminating experience to differentiate a dissertation from a non-research-based capstone project, such as in nursing, who want to call their capstone a "doctoral project."

B. Rescinding Registration for Thesis or Dissertation/Project Credit (1L13)

Because the policy was incorporated into 1L8, leaving it as a separate policy would be redundant.

Joe Schober made a motion to adopt ERP recommendations. The motion passed unanimously.

C. Report from Doctoral Policies Subcommittee

The subcommittee met six times to pinpoint the sections in SIUE's policies where the language needs to be updated to reflect the addition of doctoral programs. The subcommittee felt that the maximum length of a doctoral program should be defined as eight years. It also proposed to include language in the policies to reflect the nature of "candidacies" of doctoral students. It determined that undergraduate students may take doctoral courses, and that students may transfer up to 6 credit hours from another institution unless other arrangements are approved by the graduate program director and the dean of the Graduate School. The subcommittee recommended that all new policies include flexibility by allowing exceptions from "the graduate program director and the dean of the Graduate School." ERP will attend to the necessary policy revisions during the 2013-14 academic year.

Weinberg brought up another question. For how many semesters may a doctoral student hold an assistantship? Lynn Maurer told the Council that the Research Grants for Graduate Students (RGGS) competition will continue to allow only master's students to compete for an RGGS, the Graduate School will offer a Research Grants for Doctoral Students (RGDS) in the future, although that competition remains unfunded.

VII. Continuing Business

There was no continuing business.

VIII. New Business

A. Moratorium Procedure for Graduate Programs

The Department of Curriculum and Instruction wish to put a moratorium on its Master of Arts in Teaching program while they revise it. Weinberg was asked about the process for approving a moratorium on a graduate program. We have a form to delete a program, but none to put a program on moratorium. He felt that a program should provide justification and provide details about plans for keeping the program, reviving the program, and give a reasonable timeline to bring the program back. Indefinite moratoriums on graduate programs are not reasonable. Weinberg felt that a program should fill out a form, and wishes to proceed by modifying the termination form. Agustin pointed out that the Curriculum Council will eventually wish to address this issue for undergraduate programs. The general consensus was approval for this approach. Weinberg will begin to work on the approval forms.

B. Nomination for Committee Chairs

Nic Guehlstorf nominated Koung Hee Leem for Programs Committee Chair; Marcus Agustin seconded. Leem agreed to accept the nomination.

Terry Yan nominated Poonam Jain for Chair of the Educational and Research Policies Committee; Marcus Agustin seconded. Jain agreed to accept the nomination.

Joe Schober nominated Andrea Hester for Chair of the Educational and Research Policies Committee; Nic Guehlstorf seconded. Hester agreed to accept the nomination.

Marcus Agustin made a motion to close the nominations; Nic Guehlstorf seconded. The motion passed unanimously. The elections will be held at the last Graduate Council meeting of the academic year, on Friday, May 3rd.

IX. Adjournment

Marcus Agustin made a motion to adjourn; Nic Guehlstorf seconded. The motion passed unanimously.

The meeting adjourned at 3:57 PM.

Respectfully submitted,

Gertrude Pannirselvam, Chair of the Graduate Council and
Associate Professor, Management and Marketing

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