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Minutes of

March 12, 2012

MEMBERS PRESENT: Marcus Agustin (Chair), Kathy Behm, Steffany Chleboun, David Duvernell, Nicholas Guehlstorf, Leah O'Brien, Gertrude Pannirselvam, Ron Schaefer, Jerry Weinberg

MEMBERS EXCUSED: Sarah Bailey, Scott Belobrajdic, Rakesh Bharati, Mary Clabaugh, Carole Frick, Roberta Harrison, Poonam Jain, Joe Schober, Terry Yan

GUESTS: Lynn Maurer, Associate Dean, The Graduate School

I. Announcements

A. Course Review Committee Report (February)

The Course Review report was distributed on Blackboard.

B. Graduate School Announcements

Lynn Maurer announced that the Graduate School needs marshals for commencement. Ron Schaefer and Steffany Chleboun volunteered to help. Jerry Weinberg distributed copies of the report that he recently wrote for the state's annual requirement of the Minority, Women, and Disabled (MWD) data. He announced that the competition for the Distinguished Research Professor award is wrapping up soon. The Graduate School had two applicants. There were five applications for the Hoppe award, and the Lindsay applications are currently in the units. Weinberg added that the recent policy updates on travel will require a change on the form to clarify the guidelines.

C. Graduate Dean and Associate Provost for Research Search

Marcus Agustin announced that the search committee has narrowed the applicant pool to three candidates, who will be on campus to meet with the Graduate Council on March 23rd, April 4th, and April 13th.

D. Other Announcements

There were no other announcements.

II. Approval of Minutes of February 17, 2012

The Graduate Council did not vote on this because there was no quorum.

III. Report of the Executive Committee

The committee met and will discuss the topic under new business.

IV. Report of the Programs Committee

The committee did not meet. The Curriculum and Instruction requests that were passed conditionally last month were not transmitted to the Provost and Vice Chancellor for Academic Affairs because the wording was not clear on some of the options within the newly redefined C&I specialization.

V. Report of the Educational and Research Policies (ERP) Committee

A. Policy 1M6 - Guidelines for faculty Exchange with Industry

ERP reviewed this policy and found no obvious deficiencies.

The Graduate Council did not vote on this because there was no quorum.

B. Policy 5D2 - Local Funds Use and Regulation

This policy is no longer needed. The first paragraph conflicts with the policy of 5D1 (Policy Statement Covering Distribution of Indirect Cost Funds from Externally Sponsored Grants and Contracts). The rest of the policy addresses internal funding, which is superseded by more recent policies and programs.

The Graduate Council did not vote on this because there was no quorum.

C. Research and Development (R&D) Committee nominations

D. Research and Projects Advisory Board (RPAB) nominations

The ballots for R&D and RPAB were presented to those present as informational items. The election will be held on May 4, 2012.

VI. Continuing Business

There was no continuing business.

VII. New Business

A. Discussion of the Graduate Council Operating Papers

Leah O'Brien stated that the Office of Research and Projects (ORP) occupies an important position, and feels that there should be more interaction between the Graduate Council and ORP. She requested that budget updates be given monthly on the use of Indirect Cost Recovery (ICR) funds. She said that she had never been asked for input about the use of those funds.

Jerry Weinberg pointed out that there is a lot of faculty input when the Graduate School designs new competitive internal funding programs. The process begins with consulting the University Research Council (URC). In addition, The Graduate School tries to solicit faculty input for decisions on which intellectual property should be supported. The patent process is expensive. SIUE now has seven unlicensed inventions to consider. Quite a few faculty have the opportunity to give the Graduate School input on these types of decisions. Gertrude Pannirselvam felt that the question was really that one of setting a policy. She asked about the history of the funding decisions, and how the process has and has not worked. She also reminded those present that ERP's and Graduate Council's authority is limited. O'Brien felt that ERP should participate in ORP budget planning since the faculty point of view is not always clear. She wants accountability from ORP, and she would like to see the numbers. Weinberg already sends a report of this type to the deans, which includes how much ICR revenue is generated. Agustin added that the academic units are not alone in generating ICR; the University also has four research units and East St. Louis. Pannirselvam felt that a monthly discussion would be distracting.

O'Brien asked the Graduate Dean to provide an explanation of ICR, how it is generated, and last year's distribution. Are the funded projects generating new research? Are they not working? Weinberg said that ICR is difficult to predict, and that ORP has to project the year's earnings in advance. Weinberg can share the quarterly reports that he distributes to the deans with the Graduate Council. O'Brien requested a short presentation at the next Graduate Council meeting.

VIII. Adjournment

The meeting adjourned at 10:00 A.M.

Respectfully submitted,

Jerry B. Weinberg
Acting Associate Provost for Research and
Dean, The Graduate School

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