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Graduate School


Minutes of

December 17, 2010

MEMBERS PRESENT: Marcus Agustin, Sarah Bailey, Scott Belobrajdic, Rakesh Bharati (Chair), Steffany Chleboun, Dean Cody for Linda Carlisle, Dave Duvernell, Roberta Harrison, Gertrude Pannirselvam, Joe Schober, Mariana Solares, Jerry B. Weinberg

MEMBERS EXCUSED: Carole Frick, Poonam Jain, Michael Shaw, Terry Yan


GUESTS: Christa Johnson, Associate Dean, Office of Research and Projects
Lynn Maurer, Associate Dean, The Graduate School
Ron Schaefer, Director, International Student Services

I. Announcements

A. Report of the Course Review Committee (CRC) - Informational

B. Other Announcements

Christa Johnson announced that the Graduate School received 54 applications for STEP requesting $867,720. Twenty-seven proposals were funded for $320,465.00. She also announced that January 21st is the deadline for the applications for the Distinguished Research Professor Award. Hoppe applications are due to the units by January 28th, and to the Graduate School by February 28th. The Vaughnie Lindsay New Investigator Award applications are due to the unit by March 4th and to the Graduate School by April 2nd. The LINC conference, which will take place on February 24-25th, has confirmed commitments from program officers from the National Science Foundation (NSF) and the National Institutes of Health (NIH).

Jerry Weinberg announced that the Graduate School has just published the 2010 edition of Research and Creative Activities, which has been well-received. The Graduate School plans to distribute it to the public, including the World News Report and Illinois legislators.

II. Approval of Minutes of November 19, 2010

The minutes were approved unanimously.

III. Report of the Executive Committee

The Executive Committee met. Its agenda will be discussed under new business.

IV. Report of the Programs Committee

A. Form 91A - Nursing (SON-G-10-04)

The graduate program in nursing had put in a change in early 2010 that increased their graduate program from 36 to 39 hours. The Provost's office requested a revision to the proposal to prevent the increase in required credit hours. The graduate program removed NURS 513 (Advanced Health Assessment) from its core courses and removed NURS 580 (Teaching and Learning Theory, Development, and Socialization for Nurse Educators) from its specialization courses. It also reconfigured its 585a, 585b, and 586a courses into 585 (Synthesis for Teaching in the Nurse Educator Role: Seminar and Practicum) and 586 (Advanced Specialty Nursing Practice for Nurse Educators: Seminar) so that the specialization courses include three additional hours, with additional content in 586. There will be no effects to the budget or faculty. The program is asking for this change to take effect in Spring 2011.

The Council approved this request unanimously.

B. Form 91A - Instructional Technology (SOE-10-689)

The graduate program wished to drop IT 447 (a new course that is not yet developed) and substitute IT 542 (Advanced Reference), an existing (but unused) course which matches the objectives of the proposed course, for its Library Information Specialist option. This change is a requirement to "meet IBHE endorsement in LIS." There will be no effects to the budget or faculty. The program is asking for this change to take effect in Spring 2011.

The Council approved this request unanimously.

V. Report of the Educational and Research Policies Committee

A. Cost Sharing Policy

The committee proposed deleting the first paragraph of the proposed draft. The committee moved some items from the policy to the procedure section and kept some of the language describing the federal regulations. Specifically, these were moved to "Responsibilities and Authorities": (1) "The Office of Research and Projects is …" and (2) "The instances where program guidelines…"

The Council approved this request unanimously.

B. Support for Faculty and Student Travel

Under current policy, the Graduate School allows only one party to receive funding to present a co-authored paper/presentation at a conference. The Graduate School proposed amending the travel policies to allow faculty to accompany graduate students as they travel to present the same co-authored paper. This proposal also drops the requirements for matching funds for student travel.

Sarah Bailey asked whether it is feasible to fund more than one student for a paper presentation in which there are multiple authors. The Graduate School has been hesitant to adopt such a procedure. Possibilities that were discussed were to allow each project to be funded for $300 to be split among multiple students. This procedure would allow more students to take credit for receiving funding for their projects. A mentor could be responsible for dividing the funding between students, but this would place an undue burden on the mentor. Additionally, students should have the experience of going through the funding process themselves. Ultimately, the Council did not act on this discussion.

The Council approved the request (as originally submitted) unanimously.

VI. Continuing Business

There was no continuing business.

VII. New Business

Jerry Weinberg announced that the Graduate School has been working with the Provost and Vice Chancellor to facilitate an update of Graduate School policies. He requested that, instead of the Dean of the Graduate School doing so, the chair of the Graduate Council take responsibility for sending transmittal memos to the Provost in order to align the procedure with the other Councils of the Faculty Senate.

The Graduate School has also been reviewing the procedure that alerts it to those graduate students who fail to maintain a 3.0 grade point average. Some graduate students have been allowed to progress all the way through their program to the culminating exit project to find that they do not possess the minimum grade point average to graduate. Weinberg would like ERP to look at the policy for exit requirements, which current policy states as requiring a minimum GPA of 3.0 and successful completion of a final project. Those students who do not maintain a 3.0 (in their major) are supposed to meet with their advisers and develop a plan to correct the problem. Graduate program directors may not be aware of students who fall into this category since their signatures are not required on the form. Weinberg requested that ERP look at ways to better articulate the responsibilities of the graduate program directors.

The Board of Trustees is discussing the way in which universities receive funding. In the future funding will be based on performance, and could be negatively affected without a solution for this issue.

Marcus Agustin made a motion that ERP look at the exit requirements and the GPA policy, including the forms that relate to that; Steffany Chleboun seconded.

The motion passed unanimously.

VIII. Adjournment

The meeting adjourned at 11:25 AM.

Respectfully submitted,

Jerry B. Weinberg
Acting Associate Provost for Research and Dean,
The Graduate School

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