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Graduate School


Minutes of

December 5th, 2008

MEMBERS PRESENT: Marcus Agustin, Scott Belobrajdic, Rakesh Bharati, Linda Carlisle, Laura Fowler, M. Jane Gillespie, Steve Hansen, Gameli Kumasi, Steve McCommas, Michael Shaw, G. Stacey Staples, Erin Timpe, Valerie Yancey, Jianpeng Zhou

MEMBERS EXCUSED: Stephanie McAndrews, Mariana Solares

GUESTS: Christa Johnson, Associate Dean, Office of Research and Projects
Ronald Schaefer, Associate Dean, The Graduate School

I. Announcements

Associate Provost for Research and Dean of the Graduate School Stephen Hansen announced that the university was facing a rescission of 2.5%, approximately $1.7 M. The UPBC had set aside $500,000 in contingency funds, and the administration will contribute the rest. The employment lines are protected, although personnel use 95% of the budget. This initial 2.5% rescission is believed to be a permanent decrease in operating funds. The administration may be forced to cut another 2.5% from its current FY 09 budget. The deans were asked to review their budgets in preparation for a possible give-back. Currently, Hansen believes that keeping funding opportunities available through R&D funds for faculty travel is possible for the remainder of FY 09 because the university received more in grant funds than anticipated.

II. Approval of Minutes of November 7th, 2008

Erin Timpe made a motion to approve the minutes; Jane Gillespie seconded. The motion passed unanimously.

III. Report of the Executive Committee

The Executive Committee did not meet.

IV. Report of the Programs Committee

A. Form 91A - Instructional Technology: Fourth Option (SOE-08-428)

The graduate program wished to add a fourth option, that of library information specialist. The current three options are educational technologies, instructional design and performance improvement, and interactive multimedia technologies. According to the graduate program, "The Illinois State Board of Education recently added the Library Information Specialist endorsement for teachers who currently hold valid teaching certificate in the state of Illinois." Students can "work towards meeting the standards for the Illinois State Board of Education's Library Information Specialist endorsement through this program." This is also a response to a recent survey regarding demand for this type of program. This proposal has no impact on the budget, since the courses are currently offered. The committee suggested that Educational Leadership consider using this track of courses to create a post-baccalaureate or post-masters certificate in order to receive credit for enrollment.

The request passed unanimously.

B. Form 91A - Instructional Technology: Change in Requirements (SOE-08-429)

The graduate program wished to add IT 596 (Design Studio I) and IT 597 (Design Studio II) to their list of requirements for the instructional design and performance improvement option and for the interactive multimedia technologies option. This change will associate the jury review with these courses, but will not increase hours in the program. It also wished to reduce the juried review of the student portfolio from 3 juries to 2 juries because a portfolio review will be added to course requirements. This change has no impact on the budget.

C. Initial Program Review - Learning, Culture, and Society

Although the graduate program is small, the initial report from this new graduate program was positive. It first began to accept students in fall of 2006. During the summer of 2008, it enrolled 13 graduate students, and three graduated this summer. One positive outcome of compiling this report is that the program developed a "system to make it easier for the LCS Program Director and Faculty to keep track of the progress of students according to the new system of assessment." Overall, the program is meeting a need in area students.

The initial review report was accepted unanimously.

D. School of Business Interim Graduate Program Review Reports

1. Computer Management and Information Systems, MS

Items discussed during the Programs Committee meeting of November 14th included the exit exams, which are application oriented, and the lack of a methods course. Moore explained that the accrediting body does not require a methods course. Although CMIS is currently planning to revise the graduate program, they do not wish to stray too far from the model typified by other universities. If a student needs to take a methods course, they are directed to take a marketing course as one of their electives. Hansen suggested that perhaps the program could debate how much theory it should offer versus how much of a skill set. He discouraged the CMIS program from straying too far away from theory. Moore felt that these observations were valid and that the faculty was well aware of the tension between theory and practice but that the CMIS curriculum struck a fair balance.

The report passed unanimously.

V. Report of the Educational and Research Policies Committee

The ERP did not meet.

VI. Continuing Business

There was no continuing business.

VII. New Business

Associate Provost for Research and Dean of the Graduate School Stephen Hansen announced that new business for the early part of the spring semester would include program reviews.

VIII. Adjournment

Jane Gillespie made a motion to adjourn; Rakesh Bharati seconded. The motion passed unanimously. The meeting adjourned at 2:15 PM.

Respectfully submitted,

Stephen L. Hansen,
Associate Provost for Research and Dean,
The Graduate School

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