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Minutes of

March 7th, 2008

MEMBERS PRESENT: Marcus Agustin, Scott Belobrajdic Gary Denue for Regina McBride, Dave Duvernell, Chair, Laura Fowler, M. Jane Gillespie, Steve Hansen, Stephanie McAndrews, Saiprakash Putti, Michael Shaw, G. Stacey Staples, Erin Timpe, Valerie Yancey, Jianpeng Zhou

MEMBERS EXCUSED: Steve McCommas, Ena Rose-Green

GUESTS: Robert Dixon, Chair, Chemistry
Thad Duhigg, Chair, Art and Design
Allison Funk, Professor, English Language and Literature
Christa Johnson, Associate Dean, Office of Research and Projects
Ronald Schaefer, Associate Dean, The Graduate School
Susan Wiediger, Assistant Professor, Chemistry

I. Sage Phase II Report: College of Arts and Sciences

Seven initiatives in the College of Arts and Sciences were funded to enhance graduate recruitment. The Graduate Council received the following progress reports.

A. Art Studio: MFA Program Recruitment Folder

Art Studio has redesigned its recruitment folder to hold inserts with information that changes. It plans to mail out these folders. It is also redesigning its website.

B. Art Therapy Counseling: Program Brochures

Art Therapy Counseling has redesigned its brochures and website. The brochures are at the printing stage.

C. English, Creative Writing: Recruiting Posters

The English Department has four professors in Creative Writing, Geoffrey Schmidt and Valerie Vogrin in fiction, and Allison Funk and Adrian Matejka in poetry. Graduate students often choose a program such as creative writing by the faculty. The graduate program is having posters printed which devote one quarter of its surface to each professor. Each quarter includes a photo and an excerpt from his or her work. The posters will be sent to undergraduate programs in English in Illinois and Missouri. The poster can be split into four pieces for use by individuals or mailing. Since this poster is unusual, the graduate program hopes to distinguish SIUE from other graduate programs. It offers the only MA in creative writing in the region.

D. Chemistry: Opening Lines of Communication Connecting the Chemistry Department and Science Teachers

The Chemistry graduate program is identifying schools that do not already have ties to SIUE. It would like to encourage high school chemistry teachers to return for their master's degrees to be trained in discipline content. Although the project began in CAS, it expanded to include the School of Education. Since the School of Education is undergoing a re-organization, this year is not a good time for it to implement changes to its graduate program in secondary education, which has impacted the progress of the project. This initiative from Chemistry is on hold until the results of the STEM assessment are known. Those results should be available soon. Associate Provost Hansen commented that Chemistry has used the SAGE money in an interesting way.

II. Announcements

Associate Provost Hansen announced that from a list of fifty SIUE faculty members gathered by the Provost Office, Public Relations has identified nine faculty as examples of the Teacher/Scholar model to use to generate publicity for an external audience. The Provost will use the rest of the examples for internal publicity. Associate Provost Hansen, Professor Duvernell, and Professor Gillespie are on a system-wide committee to define plagiarism and they have identified gaps in SIUE's policies. For example, there is currently no policy to handle non-research plagiarism such as that pertaining to web sites or syllabi. The committee has created a working guide to define plagiarism, its varieties and context, and points to consider when adjudicating. The committee will present this document to the Executive Committee of the Faculty Senate. Hansen also announced that ERP may need to revise the Academic Integrity Policy to ensure that it meets federal requirements.

III. Approval of Minutes of February 8th, 2008

Mike Shaw made a motion to approve the minutes; Stephanie McAndrews seconded. The motion passed unanimously.

IV. Report of the Executive Committee

The Executive Committee did not meet.

V. Report of the Programs Committee

The Programs Committee did not meet.

VI. Report of the Educational and Research Policies Committee

A. Progress Report: Potential campus-wide RCR Seminar and Requirements

ERP is formulating a draft of a proposal to potentially create a campus-wide seminar on issues regarding the responsible conduct of research. The committee will present its proposal in April.

B. Progress Report: Review of Graduate School Faculty Funding Programs

The ERP also began a discussion on internal faculty funding programs.

VII. Report from the Graduate Recruitment and Admissions Task Force

Associate Dean Ronald Schaefer reported that the task force identified a number of issues that are problematic to SIUE's graduate recruitment efforts, most notably internal and external communication. From 2500 graduate students, SIUE now has 2000 graduate students, 300-350 of which are international students. Problematic items included the E-IDs, and the need to get a new PIN every semester and a new password every 60 days. Those who leave the system for a semester can't get back into their accounts. Stephanie McAndrews pointed out the problems caused by immunization requirements and asked why SIUE has an immunization requirement at all when comparable institutions do not.

In response to Dave Duvernell's question about whether the problems have always existed, Schaefer explained that some of them are old problems. Duvernell wondered if whether part of the problem was that admission is in the hands of graduate programs without sufficient resources to process the applications instead of being centralized. Belobrajdic said that the core functions of admission are similar - Admissions can support the department's efforts. Schaefer stated that the university needs to hire someone to coordinate graduate recruitment efforts.

Hansen pointed out that according to Professor Madhav Segal's survey, which he presented to the Council in 2005-06, SIUE was perceived at that time as offering value and convenience to graduate students, as opposed to being perceived to offer prestige and quality as were Saint Louis University and Washington University. Hansen felt that SIUE is "losing ground" in both value and convenience, which puts the university in a tenuous situation.

This issue will be on the April 4, 2008 Graduate Council agenda and will be considered for a vote.

VIII. Old Business

There was no old business.

IX. New Business

A. Policy 1E1 on Graduate Admissions and International Students

Associate Provost Hansen asked for the Council's approval for a memo that he wrote to Todd Burrell, Director of Admissions, and Shauna Lehman, Assistant Director of Admissions. The memo clarifies the minimum criteria for admission into the Graduate School, and requests that the Office of Admissions checks annually with the Education Testing Service (ETS) to determine the standard deviation for the TOEFL score. It also equalizes the criteria between domestic and international students regarding grade point averages between 2.0 and 2.5, which will now be considered for admission for students from abroad. The Council asked Hansen to strike the sentence in item #1, which read, "The rationale for this practice is that standardized tests are generally considered at least 90% reliable within one standard deviation." Hansen agreed.

Mike Shaw made a motion to approve the memo as amended; Marcus Agustin seconded. The motion passed unanimously.

X. Adjournment

Mike Shaw made a motion to adjourn; Marcus Agustin seconded. The meeting adjourned at 2:52 PM.

Respectfully submitted,

Stephen L. Hansen
Associate Provost for Research and Dean
The Graduate School

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