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Minutes of

February 8th, 2008

MEMBERS PRESENT: Marcus Agustin, Gary Denue for Regina McBride, Dave Duvernell, Chair, Laura Fowler, M. Jane Gillespie, Steve Hansen, Stephanie McAndrews, Steve McCommas, Saiprakash Putti, Michael Shaw, G. Stacey Staples, Erin Timpe, Valerie Yancey, Jianpeng Zhou

MEMBERS EXCUSED: Scott Belobrajdic


GUESTS: Christa Johnson, Associate Dean, Office of Research and Projects

I. Announcements

David Duvernell announced that since he has a class conflict during the Board of Trustee meetings this semester, Mike Shaw and Stephanie McAndrews are able to stand in for him at those BOT meetings to represent the Graduate Council.

Associate Dean Christa Johnson announced that deadlines for several Graduate School faculty funding initiatives are coming up. She suggested that faculty check the Graduate School website for details.

II. Approval of Minutes of November 30th, 2007

Steve McCommas noted that he was present during the meeting and requested that the minutes be amended to reflect his presence. David Duvernell credited Dean Hansen with the sentence that begins the second paragraph in item I. Mike Shaw made a motion to approve the minutes as amended; Marcus Agustin seconded. The motion passed unanimously.

III. Report of the Executive Committee

The Executive Committee did not meet.

IV. Report of the Programs Committee

A. Form 91A - English: Creative Writing MA (CAS-07-153)

The graduate program wished to eliminate ENG 594, the creative non-fiction component of the creative writing program since the course is not offered frequently enough "to make it a legitimate primary option for students," however the course will remain as an elective. The program also wished to eliminate ENG 441a,b (Contemporary American Literature) as a requirement since the course is scheduled to be eliminated. The literature requirements will increase from 6 to 9 credit hours to compensate for this change, and will still include the requirement of a "literature course in the contemporary period." The courses in required literature were listed in the old graduate catalog copy, but will be summarized in the new copy to streamline the text. Lastly, the graduate program wished to clarify that ENG 554 (Contemporary Pedagogy) does not count as an elective in the creative writing graduate program.

Dave Duvernell made a motion to accept this request from the Programs Committee. The motion carried unanimously.

B. Form 91A - Elementary Education (SOE-07-381)

The graduate program wished to remove the requirements of a MAT score from its admission requirements. The requirement is unnecessary as "candidates are now required to have a valid teaching certificate and/or have passed Illinois state required tests" for admission to the graduate program. The graduate program also wished to change the name of its major from 'elementary education' to 'curriculum and instruction.' This will "better serve area educators (Early Childhood through Secondary) and provide for a more flexible degree program." Those students in the Early Childhood concentration do not need degrees to work in a pre-school environment. The program also wished to include an option of an action research project as an exit requirement, along with the existing options of thesis and written examination. The exit option of presenting a seminar on a "topic that has been studied on an independent basis" has been eliminated. These changes will have no impact on the graduate program in secondary education.

Dave Duvernell made a motion to approve the request; Steve McCommas seconded. The motion carried unanimously.

C. Form 91A - Nursing (SON-G-07-70)

The graduate program wished to change the GPA admission requirement from undergraduate nursing and science GPAs of 3.0 or better on a 4.0 scale to a minimum undergraduate nursing GPA of 3.0, and a preferred minimum of 3.0/4.0 on the science and cumulative GPAs. This change will "allow for increased flexibility in determining admissions." The graduate program also wished to allow probationary admission to "[provide] a mechanism to admit students who do not fully meet the admission criteria but appear to have the potential to be successful in the program." Students admitted under probationary admission would be required to "complete a minimum of nine (9) hours of graduate Nursing course work during the first three (3) consecutive semesters of enrollment, attaining a grade of 'B' or above in each course," in order to then be fully admitted into the graduate nursing program. The graduate program asked for these changes to be retroactive to Fall of 2007, however the program felt that this should be amended to Fall of 2008.

David Duvernell made a motion to approve the request; Laura Fowler seconded. The motion carried unanimously.

D. Form 91A - Accountancy (BUS-08-22)

The graduate program wished to amend its admission requirements to offer prospective graduate students a choice between two options. One option is the current admission criteria, which includes submission of GMAT scores to be used in a formula with the undergraduate grade point average and the additional submission of GMAT Analytical Writing scores. The new option is to allow admission for those who have "earned an undergraduate accounting degree from a program with separate AACSB accounting accreditation and an overall GPA of 3.6 (on a 4.0 scale)" without taking the GMAT. Applicants who choose to apply under this option must also "submit letters of recommendation from two faculty members at their undergraduate institution." The graduate program believes that this change will make it easier to recruit qualified graduate students to the MSA program.

Stephanie McAndrews made a motion to approve the request; David Duvernell seconded. The motion carried unanimously.

E. Form 91A - Social Work (CAS-07-145)

The graduate program wished to eliminate the admission requirement of GRE test scores. It believes that scores are "not a good predictor of our MSW students' success," and that the expense of the test is detrimental to SIUE's chances of attracting new students when prospective students compare our program to those of University of Missouri at Saint Louis, Washington University and Saint Louis University, none of which requires this test.

Valerie Yancey made a motion to approve the request; Erin Timpe seconded. The motion carried unanimously.

F. Form 91A - MBA (BUS-08-17)

The graduate program wished to change its program of study. It believes that students had a "very limited quantitative orientation" and lacked interdisciplinary content in courses, and that the program had "limited flexibility" and too much variation in credit hours. The way that it had been designed led to more experienced students taking more courses, and less experienced students taking fewer courses and participating less in class discussion due to lack of work experience. The changes will address these issues and will eliminate the foundation courses. The program will change the list of required courses to two which currently exist, five which will be modified and three new courses. Four electives will be added for a total program of study of 42 credit hours. The electives will allow students to design their own concentration in their field of interest. There are no adverse budgetary effects, because these changes could result in up to ten "fewer sections per year." The resources would be redistributed. There will be no adverse effects upon affected faculty.

Laura Fowler made a motion to approve the request; Stephanie McAndrews seconded. The motion carried unanimously.

V. Report of the Educational and Research Policies Committee

A. Progress Report: Potential campus-wide RCR Seminar and Requirements

ERP is formulating a draft of a proposal to potentially create a campus-wide seminar on issues regarding the responsible conduct of research. A subcommittee of the ERP recently met with representatives from the Library faculty to examine delivery methods to different disciplines. One class may not be reasonable for all graduate students. Gary Denue added that although the faculty are interested in it, they are concerned about teaching issues if the RCR seminar is to be delivered as a one-credit hour graduate course. Dean Hansen added that he would like the schools and college to accept the credit toward a graduate degree however the schools and college cannot be forced to require the course.

VI. Old Business

There was no old business.

VII. New Business

A. Mid-year progress report

Dean Hansen gave a report on the progress that the Graduate School has made so far this year on a number of issues.

First, Graduate Student Enrollment: there have been five initiatives addressing graduate enrollment.

  • Task Force on Graduate Admissions and Recruitment
  • SAGE, Phase II
  • Realignment of Graduate School duties
  • Increase graduate assistantship stipends
  • New Program Development

Hansen stated that the Task Force was created to make certain that the Graduate School is being responsive to admission issues. He is expecting the Graduate Council to review the final report from the Task Force in March. In regard to SAGE, Phase II, the School of Education is using its SAGE funding to develop off campus courses and to create courses using electronic formats. The School of Business is using its SAGE funds to revamp the MBA curriculum. CAS used its portion of the SAGE money to promote six of its graduate programs and funding was also used to help sponsor the Graduate School Open House, which drew over 100 interested individuals. Hansen also noted that he has realigned Graduate School personnel to devote more human resources to graduate student activities. In terms of increasing GA stipends, he stated how very grateful The Graduate School was with the support of the Provost's Office. Lastly, he remarked that there are at least three new graduate programs under development.

Secondly, Research Infrastructure: There were five initiatives addressing infrastructure

  • Time & Effort Reporting System
  • Automated grants fiscal management
  • Expand pre-award services
  • Develop New Investigator Award
  • Develop support for research equipment and for research time

Hansen said that SIUE needed to develop an automated system for reporting faculty activity (Time and Effort reporting). He said that he was organizing a Task Force to address this important issue. He also reported that SIUE does not have an adequate automated grants fiscal management program. As a consequence, the Office of Research and Projects, directed by Jo Barnes, has to have "shadow systems" for each individual grant account. He said that this issue still needs to be addressed. Hansen also reported that in order to better support faculty services, he expanded the pre-award services adding a new professional staff position. In response to faculty needs, he also stated that the ERP had approved changing the existing Vaughnie Lindsay Research Award into the Vaughnie Lindsay New Investigator Award to provide an incentive to new researchers. Lastly, Hansen reminded the Council that the competitions for Equipment and Tools and for Assigned Time for Research have been re-introduced.

Thirdly, Quality Graduate Programs: There were four initiatives addressing programs.

  • SAGE, Phase II
  • New Program Development
  • Revise Program Review and Assessment
  • Teacher Scholar Philosophy

Dean Hansen said that the Council can expect to hear oral reports on the SAGE projects later this academic year and that he was very pleased with the work done in the School of Education and the School of Business with SAGE support. In terms of new program development, he stated that there are three new programs under development. He also stated that Program review and assessment have been reconfigured and are now housed in the Provost's office. Lastly, he said that Faculty have worked on the Teacher/Scholar Philosophy document for several months, and are still debating the issues.

Lastly, he reviewed the original Graduate Council agenda for 2007-08:

  • Review the Teacher Scholar Philosophy
  • Review Project SAGE
  • Support the Task Force on Graduate Recruitment and Retention
  • Review changes in program review and assessment
  • Develop a program to support research infrastructure
  • Develop a Graduate and Professional School Council

Dean Hansen said that the Council had accomplished most of the agenda, leaving only the issue of a formal review of Project SAGE and the development of a Graduate and Professional School Council. He asked the Chair of ERP, Marcus Agustin, to have ERP consider ways to evaluate the SAGE program and the Chair of the Council to examine how to proceed with the development of a Graduate and Professional Schools Council.

Overall, Hansen said that he was pleased with the progress that has been made so far this academic year.

VIII. Adjournment

Mike Shaw made a motion to adjourn; Jane Gillespie seconded. The meeting adjourned at 2:43 PM.

Respectfully submitted,

Stephen L. Hansen
Associate Provost for Research and Dean
The Graduate School

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