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Minutes of

October 5th, 2007

MEMBERS PRESENT: Marcus Agustin, Rita Arras for Valerie Yancey, Mike Crider for Erin Timpe, Dave Duvernell, Chair, Laura Fowler, M. Jane Gillespie, Steve Hansen, Stephanie McAndrews, Steve McCommas, Saiprakash Putti, Sarath Rajkumar, Ena Rose-Green, Michael Shaw, G. Stacey Staples, Jianpeng Zhou

MEMBERS EXCUSED: Scott Belobrajdic, Jay Starratt

GUESTS: Abdullatif Hamad, Chair, Physics
Kevin Johnson, Assistant Dean, College of Arts and Sciences
M. Kent Neely, Dean, College of Arts and Sciences
Rebecca Lindell, Assistant Professor, Physics
Craig Miner, Graduate Program Director, Special Education
Ron Schaefer, Associate Dean, The Graduate School
Andrew Theising, Assistant Professor, Political Science
William Vogler, Chair, Kinesiology and Health Education
Mary Weishaar, Associate Dean, School of Education
Carol Wesley, Practicum Director, Social Work

I. SAGE Final Reports

A. Physics: Physics Masters' Site Visit Program

The SAGE project was designed to determine what other institutions do to offer a successful graduate program in physics. Rebecca Lindell wrote and presented the following report.

"The Project:

Part I: Administered Web Survey to 60 Masters only institutions throughout the country. Twenty-four schools submitted surveys (40%).

Part II: Site visits at 3 successful Master's only graduate programs, Creighton (Omaha), University of Louisville and Miami of Ohio.

Part III: Meet with Department Chairs at University of Nebraska Lincoln, Kansas State University and Purdue University.

What the students want:

• Majority of students who came from outside the school/ department are seeking to build up their skills so that they will be an attractive candidate for a Ph.D. school.

• Want a strong/ ideally publishable research project

• Want to teach the lab/ recitation to gain teaching experience

Lessons learned from Project:

• Recruitment: Need to improve recruitment efforts at the local level by strengthening our ties with local area colleges and universities. Specifically market to the three reasons students choose master's only institutions.

• Stipend: We are well below average stipends offered to graduate students. To be competitive we need stipends of ~ $1400 a month.

• Time to complete program: Need to reduce the time our students take to graduate. Average time should be two years and not three.

• Research: Need to become an active research department with more external/ internal funds to support graduate students. Find ways to allow our students to begin their research earlier so that they complete their degrees in timely fashion.

• Faculty Loads: Successful master's only programs in physics require their faculty to only teach two classes a term, thus allowing them to work with students 0n their research.

• Qualifying Exam: Need to consider revising our current policy as we are in the small minority of schools requiring an exam of this nature. Currently, many students do not commence research until at least 1 year into program.

• Cooperative Degree Programs: Need to establish cooperative degree programs, especially at the PhD and undergraduate (3-2) level.

• Department Culture: Need to add to our already positive culture by increasing student/ faculty interactions and providing a more supportive environment.

• Placement of Students: Our program is viable as a precursor to a PhD program. This needs to be communicated to current and prospective students."

Professor Lindell said that other institutions the same size as SIUE averaged three graduates per year in their graduate physics programs, whereas SIUE's average is one per year. She also reported that out of 24 comparable institutions, 17 of them offer graduate assistant stipends of more than $1,000 per month. Only 5 of the 24 offer lower stipends than SIUE. SIUE's students typically take 36 months to complete the Master of Science degree, compared to the average of 20-24 months. Approximately 50% of master's students at other institutions go on to Ph.D. programs, whereas very few of SIUE's do so. Professor Lindell also noted the three reasons that students choose to come to SIUE: 1) they didn't get into the Ph.D. program that they applied to, therefore they wish to strengthen their vita with research, teaching experience and good grades; 2) they are not sure they want to pursue a Ph.D.; and 3) coming to SIUE presented an opportunity for international students to begin study in the United States. Only 25% of the faculty members have external grants, which limits the opportunities to work with students on research, as well as limiting funding for research assistants. Lindell stated that although SIUE's graduate program in physics is already student-centered, the other universities in the comparison sample are more so. The graduate program is currently trying to use the information gathered in the SAGE project to enhance its recruitment efforts.

B. Social Work: Enhancing Graduate Social Work Education through Community Involvement

Carol Wesley wrote and presented the following report:

"The goals of this project were to increase the visibility of the MSW program in the human service community and among potential applicants, to build more and stronger partnerships with human service agencies, and to increase student enrollment in the MSW program.

The outcomes of this project were as follows:

Goal 1: Increased Visibility

* The Department developed a brochure for marketing the program to human service agencies and potential applicants. A copy of the brochure is attached.

* The Department Chair and Director of Practica visited Bethany Place, Call-for-Help, and Catholic Charities in Alton to market the program. The Department Chair also visited the following agencies and universities: Greenville College, Riverbend Head Start, and East St. Louis Head Start. She also met with the new regional director of Catholic Charities to discuss the MSW program and off-campus courses for staff of Catholic Charities.

* MSW marketing materials such as brochures, mugs and notepads were bought and distributed at the scholarship gala, the holiday party, an advisory board meeting, and at all continuing education events.

The Department will continue to market the MSW program through agency visits, advisory board meetings, continuing education, and Department events.

Goal 2: More and Stronger Partnerships

* The Department surveyed forty-six field supervisors to identify social service agency educational needs and possible areas of collaboration between the agency and the Department of Social Work. (Copies of the survey instrument which was reviewed and approved by the Institutional Review Board and the Community Partnership Survey Report are attached.) The primary purpose of this research was to identify social service agency educational needs and possible areas of collaboration between the agency and the Department of Social Work. A secondary purpose was to disseminate information about the availability of our full-time and part-time MSW programs. Information was collected in the following areas: training partnerships, research partnerships, policy development and dissemination, social service consortia, MSW preparation, continuing education and awareness of the MSW programs. This preliminary survey will serve as the basis for further research in agency and university collaboration and educational needs of human service personnel to be published in the Journal of Social Work Education.

Further action based on the survey findings also includes the discussion of the suggested continuing education and in-service topics by the Department of Social Work Continuing Education Committee, educating the social work community on the role of research and possible collaborations between faculty, students and agencies, and evaluating the possibility of including agency representatives with student Lobby Day activities. Further, the faculty will evaluate the need for satellite and off-campus courses for MSW preparation.

* The Department of Social Work Advisory Board was held on June 28, 2007. Dean Kent Neely, College of Arts and Sciences and Dr. Venessa Brown, Chair of the Department of Social Work welcomed and thanked board members for their commitment and dedication to the University, College and Department. Board members included representatives from the National Association of Social Workers Metro East St. Louis Chapter, child welfare, health and mental health, public schools, private practice, courts and criminal justice, U.S. Probation, the East St. Louis Center, SIUE faculty, and social work alumni. Much of the discussion focused on joint efforts and partnerships, recruitment, connecting the Department to the community, increasing Department visibility in the community, creating opportunities for funded research, and educational outreach through offering of off campus courses/degrees.

Goal 3: Increased Graduate Student Enrollment

The Department implemented the part-time program option for the fall semester. Twelve students applied and were admitted to the part-time program. The Department will discuss the need for off-campus or satellite courses."

Professor Wesley discussed some of the highlights of the SAGE project. The Social Work graduate program has tried to increase its visibility by creating new brochures and investing in promotional items such as note pads and cups. The Social Work graduate program has been conducting surveys during field liason visits and is considering returning with more specific questions, particularly about research. Social Work representatives also met with the Social Work Advisory Board to discuss recruiting strategy. Wesley noted that the social work graduate program enrollment has increased by a dozen students since the implementation of the SAGE project.

C. Political Science, Feasibility Study to Establish a Cooperative Masters of Arts Program in Political Science Between SIUE and SIUC.

Andy Theising reported that a cooperative master's degree between the universities is not feasible. SIUE would have to add 12 new courses to support a graduate program, would have to offer at least two graduate courses per semester, and would have to hire more faculty for long-term sustainability. Supporting a cooperative graduate degree is not possible with the current faculty and their course load and research expectations.

II. Announcements

Dave Duvernell reminded the Council that there will be a special meeting on Friday, October 19th, at 3:00 PM to discuss the Teacher/Scholar philosophy at SIUE. He also stated that Associate Provost and Dean Hansen's four year review will take place during the 2007-08 academic year. He requested suggestions for the recruitment of six faculty members to serve on the committee.

Associate Provost Hansen announced that he will distribute a draft of the Teacher/Scholar document next week and noted that everyone brings their own interpretation to the discussion.

Hansen also asked the Council for feedback regarding the five SAGE reports that they have heard. He asked whether the project results have been worth the investment. To Dave Duvernell's question of how SAGE (Strategic Advancement of Graduate Education) differs from the Excellence in Graduate Education (EGE) program, and why it is better to address certain schools or the college one or two at a time, Hansen replied that SAGE has a broader appeal and that individual schools' or college's graduate programs can benefit by a substantial infusion of cash. Duvernell was concerned that SIUE may be missing current opportunities for improvement in the schools that were not targeted for SAGE funding while simultaneously funding graduate programs that submitted what could arguably be considered unworthy proposals. Hansen felt that no opportunities are missed by conducting the SAGE program within one or two schools or college at a time. He felt that the EGE program had a smaller impact on graduate enrollment, and that the SAGE program gives a sense of urgency to the enrollment issues. Next year, Phase I SAGE money will be given to the Schools of Education and Business, and Phase II SAGE funds will go to CAS to implement their findings from Phase I.

III. Approval of Minutes of September 14th, 2007

The minutes were approved with the correction that Sharon James McGee is an associate professor, not an assistant professor.

IV. Report of the Executive Committee

The Executive Committee did not meet.

V. Report of the Programs Committee

A. Form 91A - Special Education Post-Master's (SOE-07-330)

The graduate program wishes to offer a post-master's certificate in special education. The Post-Masters Certificate is intended for those who already possess a Master's degree in Special Education, but wish to improve their skills and earn continuing education credits. There are several courses in the master's program that are represented in the post-master's certificate to serve those who received their graduate degree at another institution. There were minor errors in the original text which were sorted out after the Programs Committee meeting.

The Council agreed unanimously to approve this request.

B. RME - Kinesiology

The graduate program wished to drop the pedagogy option due to lack of enrollment. Mary Weishaar stated that the School of Education's evaluation by NCATE would not be affected by the changes that Kinesiology wishes to implement. The graduate program wished to change its degree from Master of Science in Education to Master of Science for three of its remaining options and to create a new specialization using the current requirements for the options in Exercise Physiology, Sport and Exercise Physiology, Sport Management. Additionally, it wished to create a new specialization for Adapted Physical Education using the current requirements for the Special Physical Education option. There were several errors in the original text of the five forms which were submitted to the Programs Committee on September 21, 2007. They were combined into an RME for review by the Graduate Council.

The Council agreed unanimously to approve this request.

VI. Report of the Educational and Research Policies Committee

Marcus Agustin reported that ERP is working on a New Investigator Award.

VII. Graduate Assessment and Program Review with Professor Vicki Scott

Vicki Scott, the Director of Assessment, gave an overview of the proposed new procedures for program review and assessment. Her office will coordinate both undergraduate and graduate program review, and time all reviews to coincide with the accreditation review cycle for those programs that are externally reviewed to eliminate redundancy. For those programs without external review, the review cycle would be every eight years. Each program will develop an assessment plan and create benchmarks by which it can measure its success. The process will retain the self-government and internal decision-making culture to which SIUE graduate programs are accustomed. Professor Scott developed this flow chart.

VIII. Old Business

There was no old business.

IX. New Business

There was no new business.

X. Adjournment

The meeting adjourned at 4:35 PM.

Respectfully submitted,

Stephen L. Hansen,
Associate Provost for Research and Dean,
The Graduate School

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