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Graduate School


Minutes of
April 6th, 2007

MEMBERS PRESENT: Seran Aktuna, Rita Arras, Rakesh Bharati, Mike Crider, Gary Denue for Jay Starratt, Dave Duvernell, Steve Hansen, Jean Harrison, Chair, Stephanie McAndrews, Steve McCommas, Michael Shaw, William White, S. William Whitson

MEMBERS EXCUSED: Scott Belobrajdic, Duff Wrobbel

GUESTS: T. R. Carr, Chair, Public Administration
Jackie Clement, Graduate Program Director, Nursing
Joel Hardman, Program Director, Teaching English as a Second Language
Christa Johnson, Assistant Dean, Graduate Studies and Research
Kevin Johnson, Assistant Dean, College of Arts and Sciences
Stephen Kerber, Associate Professor, Lovejoy Library
Yuliang Liu, Graduate Program Director, Instructional Design and Learning Technologies
Eric Malina, Assistant Professor, Chemistry
Michael Moore, Assistant Professor, Historical Studies
Linda Morice, Graduate Program Director, Educational Administration
Leah O'Brien, Professor, Chemistry
Ronald Schaefer, Associate Dean, Graduate Studies and Research
Kim Shaw, Chair, Physics
Andrew Theising, Assistant Professor, Political Science
Kathleen Tunney, Graduate Program Director, Social Work
Susan Wiediger, Assistant Professor, Chemistry
Jerry Weinberg, Chair, Computer Science
Xiaojun "Terry" Yan, Professor, Mechanical & Industrial Engineering

I. Announcements

Associate Provost for Research and Dean of the Graduate School, Stephen Hansen announced that the matter of the School of Pharmacy's representation on the Graduate Council has gone before the Faculty Senate. The decision was that Pharmacy will be represented by one senator, and that that representative will serve as a member of the Graduate Council. Hansen reminded the Council that it needs volunteers to serve next year as the chairs of the Programs Committee and the Educational and Research Policy (ERP) Committee. Mike Shaw volunteered to serve as chair of the Programs Committee again. Hansen told the Council members that the Eleventh Annual Spring Symposium was a great success. He also reminded them that the Graduate Council Appreciation Reception/Open House would be held in the International Room from 4:00 to 5:30 PM on Wednesday, April 18th. Hansen added that the Graduate Council withdrew its proposal regarding partial tuition to part-time graduate assistants because it did not feel that the University Planning and Budgeting Committee (UPBC) was fully committed to increasing assistantship stipends. Hansen is committed to increasing graduate assistantship stipends. If the SIUE budget is passed as requested, he expects an increase in GA stipends for FY08. He added that he might propose that the maximum cap on stipends is removed, and that he is trying to find incentives to encourage departments to increase their use of 50% assistantships. He also announced that the Provost and Vice Chancellor for Academic Affairs, Paul Ferguson committed to increasing assistantship stipends. Hansen has heard two themes this year from faculty, that they need research time and equipment and tools. Hansen has reshuffled ICR money and earmarked $45,000 to help to alleviate some of these concerns. Provost Ferguson is examining his budget to determine whether or not he can contribute to this project, which would address both concerns. Hansen announced that he is examining the process of graduate program review. He will work with the Director of Assessment in the Provost's Office in revising program review. Lastly, Hansen announced that the graduate program review of the physics program is not on schedule and may be delayed until next year.

II. Approval of Minutes of March 2nd, 2007

The minutes were approved as submitted.

III. Report of the Executive Committee

The Executive Committee did not meet.

IV. Report of the Programs Committee

A. Form 91A - Social Work

The program wishes to change its retention standard from "one C grade and below 3.0 GPA" to "Below 3.0 GPA." The rationale is that receiving one "C" grade was "too onerous a burden; as long as the GPA remains 3.0 or better students should be able to proceed." The retention standards are not listed in the graduate catalog.

The motion from the Programs Committee to approve this request was passed unanimously.

B. Form 91A - Nursing: Nurse Educator MS

The graduate program wishes to add two new courses, PAPA 412 (SPSS) and 420 (Quantitative Analysis), and eliminate the 595/599 (thesis option). It also rearranged the content in courses that were kept active for this degree. The requirement of 36 credit hours remained the same.

The motion from the Programs Committee to approve this request was passed unanimously.

C. Form 91A - Nursing: Nurse Educator Post-Master's Program

The graduate program wishes to change the Post-Master's Certificate to reflect similar changes in the MS program. For consistency, the 13 hours of core courses required for the certificate and the 10 hours of advanced practice core courses must be taken or have been completed in the master's degree program.

The motion from the Programs Committee to approve this request was passed unanimously.

D. Form 91A - Educational Administration: Superintendent

Currently the Specialist Degree in Educational Administration (EdSD) consists of eleven 3-hour courses, two of which are electives. The program wishes to replace the electives with two required courses, EDAD 563 (School and Community Relations) and EDAD 573 (Educational Facilities Planning and Management). These courses are vital to the training of students pursuing the superintendent track.

The motion from the Programs Committee to approve this request was passed unanimously.

E. Form 91A - Instructional Design and Learning Technologies Name Change

The graduate program wishes to change its name back to Instructional Technology to take advantage of marketing opportunities, since Instructional Technology is the most popular program name in this field.

The motion from the Programs Committee to approve this request was passed unanimously.

F. Program Review Update: Instructional Design and Learning Technologies

The graduate program responded to four issues that arose during its regular program review cycle in the spring of 2004. Those issues were: 1) What has the program done to substantially increase the standards and rigor of the plan of study? 2) The graduate program needs to clarify its purpose and goals; 3) What can the program do to better monitor the quality of instruction by adjuncts? and 4) What is the program's assessment of the new curriculum it implemented in the Fall of 2003?

The IDLT program increased rigor by completing an audit of all courses based on "The International Society for Technology in Education's Technology Facilitator eight standards." The faculty also wished to ensure that content was consistent "across various instructors." The program also clarified the purpose and goal that it would prepare individuals for a variety of instructional development and technology-related positions in education, business, and industry. The graduate program also met NCATE report requirements, and improved its Educational Technologies Option. It revised the student handbook and tried to increase enrollment with more assertive marketing strategies. The graduate program also clarified issues related to admission and retention, and balanced out theories and applications. The program also moved its evening course start time from 4:30 to 5:30 to help out evening students. The program solved the problem of monitoring adjunct faculty by ceasing the hiring of adjuncts. All courses are now taught by program area faculty. The graduate program has used surveys as assessment tools, as well as a second assessment rubric with a 5-point scale for the new program. The results indicate that the IDLT program "seems successful." Reasons include "many hands-on projects and professional collaborations between students and faculty."

The report was accepted unanimously.

G. Program Review Report: Computer Science

The subcommittee, comprised of Stephen Kerber, Chair, Shunfu Hu, and John Hunt, regards the graduate program as worthwhile, productive, of high quality, and possessed of considerable potential for improvement and growth. It recommends the continuation of the program and review on the normal schedule.

Its findings indicated that although students are learning, there is room for improvement. A newly revised assessment plan has been implemented to help work toward this goal. Changes made since the program's inception include a new graduate seminar course, CS 500, which as been established to introduce "students to the faculty and their research interests, to the norms and practice of the computer science discipline, to ethical issues, and to the entire process of developing a research project." There seems to be sufficient rigor in the course content. Most students elect to use the Topic Paper (CS 598) as the capstone experience, which includes writing a paper 4,000 to 6,000 words long, presenting the paper orally, and undergoing an oral examination. The graduate students have sufficient immersion in the discipline through their course work and projects. The laboratory access is good, however, there is no lab that is dedicated to the use of computer science graduate students. The graduate program director handles advisement of all graduate students. Regarding demand for the program, enrollment has been "rather volatile." Faculty expect enrollment to stabilize at twenty to thirty students per year. The majority of students are international students. Seventy-five percent of the faculty are either actively or moderately engage in research, however twenty-five percent are not engaged in research at all.

The report was accepted unanimously.

H. Program Review Report: Mechanical Engineering

The subcommittee, which consisted of Michael E. Moore, Chair, Melissa Thomeczek, and Myunghee Kim, felt that the graduate program has a "clearly defined and rigorous core of courses." About 80% of students are from India, and there are "quite a few female students in the program." The number of applications to the program has dropped sharply during the past four years, however that may be due to the strengthening of admission requirements. The department has a limited number of assistantships and has begun to use internships in industry to provide some financial support for students' research projects. The graduate program "appears to be doing a good job in the entire range of SIUE's "Goals of Graduate Education."" There is considerable support for the graduate program from the library. There appear to be some problems with advisement. Although the "qualifications of current faculty are exceptional," the subcommittee feels that the department needs to hire another one or two additional faculty with fluid mechanics expertise. The program "has achieve a good balance between" teaching theory and practice.

The report was accepted unanimously.

V. Report of the Educational and Research Policies Committee

A. Annette and Henry Baich Research Award Guidelines

The final version of the guidelines reads:

"An award of $1,000, designated the Annette and Henry Baich Research Award, will be given for the most outstanding Funded University Research (FUR) proposal as determined by the RPAB committee. Applicants must indicate their desire to be considered for this award on the FUR application form and their research must fall within the scope of activity of the Sigma Xi Society. The fields of activity of the Society are the pure and applied natural sciences. The disciplines generally include the physical sciences, the life and medical sciences, earth and agricultural sciences, engineering, economics, psychology, and mathematics. Expenditures for the Annette and Henry Baich Research Award may support the awardee's broader research agenda beyond the specific project described in the FUR application, but must fall within the guidelines described at Inclusion of a budget justification for these expenditures is optional."

On a related matter, Steve McCommas expressed some concerns about the distribution of the FUR awards. He feels that older faculty are discriminated against in the decision-making process to award the FURs. He worries that some faculty members receive the FUR award year after year without submitting external grants. Steve Hansen said that the ERP might wish to look into these issues.

The proposed guidelines passed unanimously.

VI. SAGE Progress Reports

A. Chemistry, Building Bridges: A New Master of Arts for In-Service Teachers

The chemistry program has investigated other institutions to help to get ideas about creating a strong master's program for in-service teachers. They received feedback from 100 area teachers and learned that the majority are interested in taking graduate level courses within the next five years. The proposed master's degree was designed to "specifically [address] the professional and practical needs of in-service secondary science teachers." It is meant to be "flexible enough to accommodate teachers with differing backgrounds and professional goals." Its proposed program of study does not conflict with the existing degree granted by the secondary education program. The program will need to concentrate on advertising and will later need two new faculty members. The faculty have begun to prepare the appropriate paperwork to request the new program and courses. They would like to have it in place no later than Spring of 2009. S. William Whitson commented that Ed Hightower of the Board of Trustees has said that he would like to see more course content with less teaching. Whitson said that the proposed MA meets both needs.

The Graduate Council thanked Professors O'Brien, Malina, and Wiediger for the progress report.

B. English, Creating New Learning Options in TESL

The faculty members have begun to investigate content and delivery methods for courses which could be used in this new option. A great deal of their SAGE work has been in this area. They have acquired an electronic national directory of TESL programs, and completed a local mass mailing to English and Foreign Language departments and School District personnel offices. They are creating an international mailing list and are translating a cover letter into Korean.

The Graduate Council thanked Professor Hardman for the progress report.

C. Physics, Physics Masters Site Visit Program

The Physics program started their SAGE project by looking into the 800 institutions that offer a physics program. 65 of those have a master's only program. Their project is designed to conduct an online survey of all of the institutions to ask about stipends, placement and internships. They plan to do site visits to any institution that has a graduation rate of 3 or more per year. They have begun to investigate those who graduate 6 or more graduate students per year. They have visited the University of Louisville, and Christopher University in Newport. They are making contacts in Acron, Ohio and at Iowa State. They wish to work with Creighton University and the University of Miami in Iowa. They learned from Louisville that they award stipends of $1400 per month, and do not have a qualifying exam. They also have a non-thesis option, which is simply the completion of course work. Some of the major differences between these institutions are that Louisville has a lot more research funding, smaller teaching loads. Most faculty teach only one course, and the program has twice as many graduate assistants. Faculty are very accessible. They participate in a Tuesday Tea with the students and play basketball every Friday with the them. The physics graduate program is considering offering a degree in medical physics.

The Graduate Council thanked Professor Shaw for the progress report.

D. Political Science, Feasibility Study to Establish a Cooperative Masters of Arts Program in Political Science Between SIUE and SIUC

SIUE's political science faculty have concerns about there being too many students per faculty member. In an attempt to establish a cooperative graduate program with SIUC, the faculty have created a survey and secured IRB approval for human subject protocol. They are currently implementing the surveys online using Survey Monkey to reach employers and students. They will also collect and tabulate the survey results. They are making an ongoing attempt to engage faculty members and members of the administration on both campuses. They hope to have the feasibility study completed in May 2007. If SIUC does not wish to participate in a joint program, the department would look into offering one with the University of Illinois in Springfield or with others.

The Graduate Council thanked Professor Theising for the progress report.

E. Public Administration, Creation of Multiple Certificate Programs

The Public Administration graduate program wishes to increase its marketability, especially to highly qualified students. They reviewed 75 other MPA programs, developed one certificate program, and have created forms 90 and 91s that should be ready by the Fall to submit to the CAS Curriculum Committee. The proposed three new Post-Baccalaureate certificate programs in healthcare, policy advocacy, and civic engagement. The department will be hiring a faculty member with health care experience. They are also considering creating a Post-Baccalaureate certificate in Homeland Security, which could probably be marketed successfully.

The Graduate Council thanked Professor Carr for the progress report.

F. Social Work, Enhancing Graduate Social Work Education through Community Involvement

The Social Work graduate program has developed a survey draft to measure community involvement. It has done recruitment, encouraging field agencies to increase involvement in research projects for students, and has visited Catholic Charities and Greenville College. The graduate program has created a draft of a new brochure, and has met with undergraduates to advertise the opportunities that they are working on. They are also conducting on-site visits to solicit information regarding partnerships with SIUE, and would like to create, maintain, and increase links in the community to create practitioners. Professor Tunney is planning to sit in on 400-level courses in institutions that do not offer graduate degrees. They have also purchased promotional items and will meet with their advisory committee, which is very active in planning events in June.

The Graduate Council thanked Professor Tunney for the progress report.

VII. Old Business

There was no old business.

VIII. New Business

S. William Whitson asked how the concerns of the Graduate Council, that is, graduate education and research, can be better represented on the University Planning and Budget Committee (UPBC). He asked whether the Associate Provost for Research and Dean of the Graduate School Stephen Hansen could influence the selection process for membership on the UPBC.

Dave Duvernell asked about the status of the Annette and Henry Baich Research Award and commented that he had not learned the results of the Funded University Research (FUR) award competition. Hansen said the RPAB had not yet met to make a determination.

IX. Adjournment

The meeting adjourned at 3:10 PM

Respectfully submitted,

Stephen L. Hansen
Associate Provost for Research and
Dean, Graduate School

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