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Graduate School


Minutes of
September 8th, 2006

MEMBERS PRESENT: Seran Aktuna, Rita Arras, Rakesh Bharati, Mike Crider, Dave Duvernell, Steve Hansen, Jean Harrison, Steve McCommas, Michael Shaw, Jay Starratt, Laura Strom, William White, S. William Whitson, Duff Wrobbel

MEMBERS EXCUSED: Stephanie McAndrews

GUESTS: Christa Johnson, Assistant Dean, Graduate Studies and Research , Jodi Olson, Officer II, Admission and Records

I. Announcements

Jean Harrison handed out copies of committee lists, the Graduate School/Graduate Council Operating Papers, and information on the Graduate Council web site.

Steve Hansen announced that on Friday, October 6th, the Graduate Council meeting will be at 1:00 in the Provost's Conference Room in order to allow for the set-up of the Distinguished Research Professor reception, which will begin at 2:00 PM. After the unveiling of the plaque, which honors recipients of the Distinguished Research Professor rank, the reception will follow in the Graduate School Conference Room. Hansen also reminded the Graduate Council that the Excellence in Graduate Education (EGE) funds have been committed to Project SAGE for the next three years. This year, the graduate programs in the College of Arts and Sciences have been invited to compete for the $80,000 SAGE funding (half from the Graduate School and half from the Office of the Chancellor). After noting that graduate enrollment is down by 105 students this fall, he added that SAGE was designed to reinvigorate programs and that through high quality graduate programs, it is expected that enrollments will increase.

Dean Hansen wants the Graduate Council to discuss the Teacher/Scholar model during the year. There will be a panel on Wednesday, November 1st to start a conversation about what it means to have a Teacher/Scholar model at SIUE. Hansen would like the Graduate Council to set aside a future meeting to discuss the issue.

Dean Hansen concluded by welcoming the Graduate Council members and assuring those present that despite currently enrollment figures, the future has never looked brighter for graduate education and research at SIUE.

II. Approval of Minutes of May 5, 2006

In item IX on page 4, "Research and Development Advisory Board" was changed to "Research and Projects Advisory Board." The minutes were accepted as amended with 11 ayes and 1 abstention.

III. Report of the Executive Committee

The Executive Committee discussed the Teacher/Scholar model. The Graduate Council needs to assess the effectiveness of Project SAGE, and needs to form a task force that will be deciding on methodology and procedures to evaluate the project.

IV. Report of the Programs Committee

The Programs Committee did not meet.

V. Report of the Educational and Research Policies Committee

The ERP did not meet. It's first meeting of the year will be held at 9:00 AM on Wednesday, September 13th.

VI. Banner and the Calculation of Grade Point Average (GPA)

Jodi Olson and Laura Strom explained that SIS calculates the career GPA of graduate students, and the new Banner systems allows "flags" for program GPAs.

Hansen asked how the Council wanted the 3.0 GPA policy to read - for career or program? The issue, for Graduate Records, is whether to graduate students with a 3.0 program GPA versus a 3.0 career GPA. Graduate policy requires a 3.0 GPA for graduation (policy 1F1). Current and historical interpretation of this policy requires the student to have a minimum GPA of 3.0 in the career/cumulative in order to graduate. Since Banner has the capability to calculate a program GPA, does the Graduate Council wish to interpret policy as requiring a 3.0 program GPA or continue with the 3.0 cumulative/career GPA? The final transcript has the career GPA.

S. William Whitson commented that SIUE is built on the idea of giving people second chances. He hates to penalize students who didn't have direction during their initial graduate career.

Laura Strom suggested that the Graduate Council could look at the academic forgiveness policy to consider excluding some courses. She emphasized that the student should not be allowed to "cherry pick" which courses they wanted to count.

Jean Harrison stated that the Graduate Council needs to define a policy. There was general consensus that the members of the Graduate Council like to have the program GPA noted separately.

Rita Arras made a motion to table this discussion and refer the subject to ERP for review; S. William Whitson seconded. The motion passed unanimously.

VII. Old Business

There was no old business.

VIII. New Business

A. Election of Officers

Dave Duvernell ran unopposed for Vice Chair/Chair-elect, after being nominated by Mike Crider. He was elected with 11 ayes and 1 abstention.

B. Annual Dean's Evaluation Committee

Rakesh Bharati and Duff Wrobbel volunteered to serve on this year's annual Graduate Dean evaluation. Steve Hansen suggested that Stephanie McAndrews be asked to fill the remaining slot on the committee.

IX. Adjournment

The meeting adjourned at 2:44 PM

Respectfully submitted,

Stephen L. Hansen, Dean
Graduate Studies and Research


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