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EDUCATIONAL AND RESEARCH POLICIES COMMITTEE

Minutes of

January 9, 2013

MEMBERS PRESENT: Marcus Agustin, Jen Gapin, Andrea Hester, Kristine Hildebrandt, Poonam Jain, Susan Morgan for Jerry Weinberg, Leah O'Brien, Joe Schober (Chair), Doug Simms, Terry Yan

I. Announcements

Joe Schober announced that Legal Services approved a section of text on page two, Section G of 1M2 (Policy Governing Externally Sponsored Research at SIUE) that ERP changed from "The University receives no funds to cover business risks" to "The University will not cover business risks."

II. Minutes of December 10, 2012

The minutes were approved as submitted.

III. Admissions Policy (1E1)

Changes to this policy were approved and sent to the Provost's office in December 2012. Provost Boyle returned it to the Graduate Council with notes asking for clarification. In addition it was discovered that the School of Dental Medicine has its own section (J.) in the policy, and the School of Pharmacy is not mentioned at all. ERP committee members discussed whether the PharmD and DDM programs should be considered pre-doctoral, doctoral or professional programs in the context of admissions requirements. Until recently, DDM students were ineligible to compete for either undergraduate or graduate student financial assistance, such as the Competitive Graduate Award. One suggestion was to change the title of Section 'J' to reflect the professional programs, and list them as 1) DDM, 2) PharmD, etc. Language could be included in the Graduate Admissions section to direct professional students to Section 'J.' This policy will be reviewed at a later date.

IV. Overload Compensation (1M1)

This policy was updated to better reflect current University practices and terminology.

Kristine Hildebrandt made a motion to accept the changes; Terry Yan seconded. The motion passed unanimously.

V. Implementation Guidelines Concerning Research (1M5)

This policy was updated to better reflect current University practices and terminology.

Marcus Agustin made a motion to accept the changes; Joe Schober seconded. The motion passed unanimously.

VI. Academic Integrity in Scholarship and Research [Faculty] (1Q5)

This policy was updated to better reflect current University practices and terminology. After discussion, the committee (1) removed the word "[Faculty]" from the title of the document. It also (2) eliminated the last sentence in the third paragraph because it was redundant and fit under "Procedures" on page three. The committee suggested (3) moving the text, "Associate Provost for Research (henceforth referred to as APR)" from the bottom of page three to the bottom of page two, where the office first appeared in the policy. There were additional instances of the phrase "Associate Provost for Research" that were replaced with "APR." On page two, under "Scope," the proposed document included the sentence, "This policy does not include subcontractors or subawardees of SIUE." Committee members objected to the sentence, theorizing that members of the two groups mentioned might feel exempt from the University's requirement of ethical behavior. They (4) removed the sentence from the document.

Marcus Agustin made a motion to accept the document with the four amendments listed above; Poonam Jain seconded. The motion passed unanimously.

VII. Graduate Council Operating Papers Compliance with OMA

The Operating Papers need to reflect the Graduate Council's compliance with the Open Meetings Act. Under Section IV (Meetings).B (Graduate Council), 1 (Calling of Meetings) the sentence in d) "Meetings are open to any member of the Graduate Faculty" was changed to "Meetings are open to the public." The remainder of 'd' was moved to a new line, 'e.'

d) Meetings are open to any member of the Graduate Faculty. the public. A member of the Council who is unable to attend may send an observer to the Council meeting who can relay the substance of the discussion at the meeting to the absent Council member. A Council member who wishes views about a specific matter to be represented in that member's absence may send the Chairperson of the Council a memorandum to be read or a vote on an issue under discussion.

e) A member of the Council who is unable to attend may send an observer to the Council meeting who can relay the substance of the discussion at the meeting to the absent Council member. A Council member who wishes views about a specific matter to be represented in that member's absence may send the Chairperson of the Council a memorandum to be read or a vote on an issue under discussion.

One committee member objected to explicitly stating that "Meetings are open to the public." He felt that the issue of allowing guests from the public sector to attend Graduate Council meetings was covered in other documents, such as on the Faculty Senate webpage, and did not need to be repeated in the Graduate Council Operating Papers. Others on the committee felt that members of the public could easily overlook this information if they were expected to search other web sites. They argued for clarity and explicitness.

Under IV.B.3 (The Conduct of Meetings), line 'd' was added to specify how public comments during meetings would be handled. The new text, which is modeled on that of the UPBC, reads:

d) A maximum of 15 minutes shall be allotted at the beginning of the meeting for public comment; no individual speaker shall be allowed to speak for more than 5 minutes. Anyone wishing to address the Graduate Council must notify the chair at least 24 hours in advance of the meeting.

Joe Schober made a motion to approve the changes; Poonam Jain seconded. The motion passed with six ayes and one nay.

VIII. Continuing Business

A. Doctoral Policies Subcommittee

The subcommittee will meet in two days. Jason Stacy, who represents Historical Studies, is on sabbatical this semester and has been replaced by Carole Frick.

IX. New Business

There was no new business.

X. Adjournment

Poonam Jain made a motion to adjourn; Joe Schober seconded. The motion passed unanimously.

The meeting adjourned at 12:15 P.M.

Respectfully submitted,

Joseph Schober, Chair
Educational and Research Policies Committee, and
Assistant Professor, Pharmaceutical Sciences

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