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Minutes of

January 26, 2012

MEMBERS PRESENT: Marcus Agustin, Rakesh Bharati, Darryl Coan, David Duvernell (Chair), Susan Morgan for Jerry Weinberg, Leah O'Brien, Ron Schaefer, Joe Schober, Terry Yan

MEMBERS EXCUSED: Sarah Bailey, John Hunt

I. Announcements

There were no announcements.

II. Minutes of December 6, 2011

Terry Yan made a motion to accept the minutes; Leah O'Brien seconded. The motion passed unanimously.

III. Policy 1M6 - Guidelines for Faculty Exchange with Industry

This policy was last updated in 1996. Its purpose is "to provide and (sic) overall framework to facilitate exchanges with industry - faculty appointments for industry scientists, executives, and other professionals, and industry appointments for University faculty - as a basis for closer cooperation in research, teaching, and public service."

Rakesh Bharati illustrated the difficulties with this type of exchange by using his own experience as an example. Questions that arise in negotiations with industry include whether or not compensation is allowed, and how that issue may impact public relations and the University's ethics compliance. Marcus Agustin mentioned that Carbondale submitted a consultant policy to the Faculty Senate as an informational item in Fall 2011.

The committee felt that Legal Counsel should be consulted for their opinion on this policy. Before inviting a representative from Legal Counsel, ERP will develop specific questions for him or her.

Agustin made a motion to table this item and send to the appropriate university unit for feedback and clarification; Joe Schober seconded. The motion passed unanimously.

IV. Policy 5B1 - Authorization of contracts and Leases

Agustin made a motion to table this item and send to the appropriate university unit for feedback and clarification; Rakesh Bharati seconded. The motion passed unanimously.

V. Continuing Business

A. ICR Distribution on Projects Involving Research Centers

Last spring, Joe Schober, David Duvernell and Christa Johnson prepared an indirect cost recovery (ICR) policy to cover multiple units (the college and schools) which was approved in May, 2011. The policy did not address the research centers that report to the Graduate School: the SIUE Institute for Urban Research (IUR), the Illinois Education Research Council (IERC), the Science, Technology, Engineering and Mathematics (STEM) Center, and the National Corn-to-Ethanol Research Center (NCERC). In fall of 2011, Duvernell and Johnson met with Sharon Locke, the director of STEM, and Brenda Klosterman, the director of IERC. They concluded that the simplest way to address the centers' ability to receive ICR is to accord them the same negotiating status as the college and schools, so a policy was drafted. The committee discussed if the policy is needed or if the current policy is adequate with a modification of procedure. If it is procedure, there may be no need for further discussion. Duvernell recently received feedback from John Caupert (the director of NCERC), and Andy Theising (the director of IUR) which will need to be addressed as needed.

Duvernell pointed out that Johnson had been quite concerned about this issue because the centers have been receiving the Graduate School's portion of ICR. If the centers are in a position to negotiate for ICR, each director would negotiate under the umbrella of the Graduate School unit.

The committee felt that it does not immediately need to do anything regarding this issue. Susan Morgan and Jerry Weinberg will follow up.

VI. New Business

There was no new business.

VII. Adjournment

The meeting adjourned at 11:40 AM.

Respectfully submitted,

Jerry B. Weinberg
Acting Associate Provost for Research and
Dean, The Graduate School

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