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Minutes of

February 12, 2010

MEMBERS PRESENT: Marcus Agustin, Chair, Rakesh Bharati, Medha Gautam, Christa Johnson, Craig Miner, Mariana Solares, G. Stacey Staples, Erin Timpe, Jianpeng Zhou


I. Announcements

Associate Dean Christa Johnson announced that the Graduate School is sponsoring a technology exposition on March 30th at SIUE.

II. Minutes of December 11th, 2009

Rakesh Bharati made a motion to approve the minutes as submitted; Craig Miner seconded. The motion passed unanimously.

III. Export Control Policy

Christa Johnson presented an overview of current export control laws administered by three Federal agencies: the Department of Commerce, the State Department, and the U. S. Department of Treasury. Export control laws concern the sharing of "dual use" technologies with embargoed and other countries of concern to the U.S. Export laws extend to information that is shared with non-U.S. citizens on U.S. soil through the definition of "deemed export" in the regulations. Research projects at SIUE, which fall under the category of fundamental research in the public domain, have been exempt from these regulations. This "Fundamental Research Exclusion" remains in effect as long as universities do not accept restrictions on publications in, for example, sponsored research or other project contracts or grants. SIUE is vigilant in ensuring no publication restrictions are accepted in grants and contracts.

Since 9/11, universities have come under greater scrutiny and are advised to have robust export controls policies and procedures in place. Policies should address compliance with Federal laws and the roles of responsible parties. Johnson stressed that this is one area of Federal compliance that the University cannot offer protection to the individual researcher. The researcher who breaks export control laws would be personally liable, subject to fines and sentencing. SIUE can assist with a sound policy and review process together with a strong training program and campus awareness building. Johnson presented a draft of this policy that was previously reviewed by legal counsel in the Provost's office.

Rakesh Bharati expressed concern that the policy appropriate interfaces with other policies on campus that are not within the Graduate School. He expressed the need for further information also from legal counsel about the Federal regulation and SIUE's appropriate role.

Johnson offered to do a presentation on export control regulations at the next ERP meeting together with legal counsel, which is scheduled for Friday, March 26th, at 1 PM. She will invite a representative from Legal Counsel to attend and field questions. She wishes to have a policy and information about this topic on the Office of Research and Projects web site. ERP will continue to discuss export control policy under continuing business on March 26th.

IV. Continuing Business

A. Survey on Departmental RCR Training

Marcus Agustin reported that he received a dozen responses to the survey that ERP conducted in January. Three departments caught his attention due to the courses that were relevant to RCR: English Language and Literature, Psychology, and Social Work. He sent those chairs a memo asking how large the relevant classes were and how often they were taught. The responses were uniformly vague although all three indicated that they have faculty that may be interested in participating in a campus-wide RCR initiative.

Johnson said that a lot of universities seem to be offering an RCR not-for-credit "core curriculum" though various modules, supplemented with other RCR workshops, seminars, and mentoring programs.

Rakesh Bharati suggested that the Graduate Council create a subcommittee to focus on ethical compliance issues. It would be similar to some of the other Graduate School review committees (e.g. R&D and RPAB) and would create a core curriculum, help decide which parts are mandatory and voluntary for which students, and help oversee RCR compliance. Agustin thought that five faculty members could be responsible for setting the guidelines. Johnson suggested that students could apply for an exemption if they had course work that covered the topics. Erin Timpe suggested phasing in different parts of the compliance education.

Erin Timpe made a motion to create a faculty committee to create and oversee a core curriculum comprised of not-for-credit hybrid form modules covering the RCR core areas and to subsequently create a review committee; Crain Miner seconded. This motion passed unanimously.

V. New Business

A. Nominees for RPAB Vacancies

The Research and Projects Committee (RPAB) is comprised of "five at-large members who serve three-year staggered terms. Replacements are elected by the Graduate Council from nominees selected by the Educational and Research Policies Committee in consultation with the Graduate Dean. Nominees are from units not represented in the upcoming term. If nominated, a member whose term is expiring is eligible for re-election. The chair of the committee is elected from among the membership." The RPAB reviews the Research Grants for Graduate Students (RGGS) competitions twice a year, and reviews applications for the Hoppe, Lindsay, and Simon competitions, as well as irregularly scheduled competitions such as Assigned Time for Research, and Equipment and Tools. At the end of the spring 2010 semester, the College of Arts and Sciences, the School of Nursing and the School of Pharmacy will be represented by the continuing membership. Two positions will be open that may be chosen from among candidates representing the Schools of Business, Dental Medicine, Education, and Engineering.

Johnson asked ERP members to help locate candidates to run for these positions. Each candidate needs to send his or her name and curriculum vitae to Chris at Chris will circulate the information to the Graduate Council in time for the election on May 7th. Bharati asked Chris to send an email to assist in getting the word out to faculty in the School of Business.

VI. Adjournment

The meeting adjourned at 2:10 PM.

Respectfully submitted,

Stephen L. Hansen
Associate Provost for Research and
Dean, Graduate School

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