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Graduate School

Graduate Council


Minutes of
December 4th, 2006

MEMBERS PRESENT: Rakesh Bharati, Roger Boyd, Mike Crider, Chair, Dave Duvernell, Steve Hansen, Nancy Lutz, James Panico, Anne Perry, William White

MEMBERS EXCUSED: Seran Aktuna, Christa Johnson, Maruice Mangum, S. William Whitson

I. Announcements

There were no announcements.

II. Minutes of November 15th, 2006

The minutes were approved as submitted.

III. Grade Point Average (GPA) Policies

A. Master's Degree Program Retention Policy 1L2

The last time that the committee met, it decided to create an academic forgiveness policy, as academic forgiveness for a low GPA is decided on a case-by-case basis. Nancy Lutz explained that the committee doesn't want to penalize students whose GPA has been adversely affected by an early graduate school experience, but who are doing well in their current graduate programs. Dave Duvernell wondered if the Graduate Records office should forego using the cumulative GPA when determining graduation eligibility.

Regarding the last sentence of Policy 1L2, "A student dropped from the Graduate School is ordinarily not admissible to another degree program," Roger Boyd stated that many students dropped out of Graduate School before they were forcibly removed. He also felt that there is already a mechanism in place for appeals.

Dean Hansen proposed placing a rationale statement at the bottom of Policies 1L2 and 1F1 (the graduation policy) that states, "Program specific GPA is the primary consideration in determining the issue of retention and graduation."

Roger Boyd made a motion to place such a rationale statement with Policies 1L2 and 1F1; Rakesh Bharati seconded. The motion passed unanimously.

Rakesh Bharati had made two motions at the November 15, 2006 ERP meeting:

1.) to use both the cumulative GPA of 3.0 and the program GPA of at least 3.0 to make retention decisions, and that the ERP Committee develops guidelines to allow for review of retention issues on a case by case basis, using the cumulative GPA; and 2.) that in the case where the student falls below a 3.0 in both GPA scores, the review would be made by the program on an individual basis with respect to whether or not that student is allowed to continue, and that the Registrar's office is notified of the plan of action that the student could take to remain in the program. He also noted that the graduate program should be notified when the student falls below a 3.0 on either the cumulative or the program GPA.

Bharati made a motion to rescind those motions of November 15th; Anne Perry seconded. The motion passed unanimously.

B. Course Repeat Policy 1J2

This policy was provided as an informational item.

IV. Graduate and Professional Schools Council

Dean Hansen proposed that the ERP begin looking into whether or not the professional schools of dental medicine and pharmacy should be included in the Graduate Council, thus changing the name to Graduate and Professional Schools Council. One of the questions that arise is whether the students of the professional schools should apply to the Excellence in Undergraduate Education (EUE) or Excellence in Graduate Education (EGE) competitions, since some of the professional students may not have their baccalaureate degrees. Hansen suggested that the ERP Committee look at universities where the graduate and professional schools are combined into one governing council.

Rakesh Bharati suggested that the ERP invite Deans Boyle and Medon to attend a meeting to determine whether and how they wish to proceed with this idea. Dean Hansen will arrange a meeting with the deans.

V. Old Business

There was no old business.

VI. New Business

A. Formation of a subcommittee: GPA Academic Forgiveness Policy

The committee decided that this subcommittee was not needed.

Steve Hansen announced that the ERP and Graduate Council may need to re-visit the issue of Summer Research Fellowship (SRF) eligibility.

VII. Adjournment

The meeting adjourned at 10:03 AM.

Respectfully submitted,

Stephen L. Hansen, Dean
Graduate Studies and Research

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