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Civil Service Position CS14-68
December 19, 2013 

Position Title
Office Support Associate

Hiring Unit
Kimmel Leadership Center

Job Description/Responsibilities
The Office Support Associate serves as a member of the immediate staff for the Student Government office and the support staff of the Kimmel Leadership Center. 

Duties include, but are not limited to:

  • maintaining calendars
  • scheduling meetings and making arrangements for meetings and travel
  • composing, editing and/or keyboarding documents
  • transcribing Students Senate and Finance Board minutes
  • assisting in fiscal matters, including completing AIS training in order to look up organization account balances
  • maintaining the management of files and other records systems
  • supervising and training a student secretary
  • maintaining and ordering supplies for Student Government office and designated student organizations
  • verifying enrollment, academic, and financial status of all candidates for annual SG election
  • maintaining employment data for student secretary, Executive Board, and other student workers
  • overseeing the production and disbursement of meeting packets for Senate and Finance Board meetings
  • maintaining records of all SG office and furniture keys
  • maintaining electronic access to office using CS Gold Card System
  • serve as a back-up staff member for the Kimmel front desk
  • complete student organization contracts for services for any groups receiving SG funding
  • order and purchase supplies requested by student organizations who receive SG funding
  • performing other duties as assigned 

Additional Knowledge and Skills Preferred

  • Knowledge of general office practices and procedures
  • Working knowledge of university and KLC software programs, standard grammar and composition rules, rules relating to preparation of letters and reports, use and application of office machines, subject matter filing systems, telephone etiquette, and basic accounting
  • Ability to work with limited direct supervision 

Minimum Qualifications

  1. High school graduation or equivalent; and
  2. Any one or combination totaling eighteen (18) months from the following categories:
    (a) work experience performing routine clerical/office support work, including use of computer systems
    (b) vocational training that provided a knowledge of generally accepted clerical procedures
    (c) college or university course work in Office Occupations, Business Administration, Business Education, or closely related fields          
           30 semester hours = eighteen (18) months
    (d) college or university course work in any curriculum 
           48 semester hours = eighteen (18) months; and
  3. Ability to keyboard accurately at a rate of 40 w.p.m. 

Residency
Illinois residency required 

FLSA
Non-exempt 

Salary
$1,967 per month 

Application Process
This position is a current civil service vacancy at Southern Illinois University Edwardsville.  Applicants compete by examination.  If you are interested in applying for this position, please complete and submit a Civil Service application to the Office of Human Resources.  Examination appointments are required. NOTE: Some positions may be represented by a union and may require union dues. 

Qualified applicants must submit a Civil Service application http://www.siue.edu/humanresources/forms/pdf/APPLICATION_FOR_CIVIL_SERVICE_EMPLOYMENT.doc (required), detailed resume and unofficial transcripts to: 

     Southern Illinois University Edwardsville
     Office of Human Resources
     Campus Box 1040
     Edwardsville, IL  62026-1040

Or email your Civil Service application (required), resume and unofficial transcripts to:  civilserviceapplications@siue.edu.

Only one Civil Service application is required to be completed per year. Please use only one application to apply for multiple positions. The Office of Human Resources will not contact applicants that do not meet the minimum qualifications listed.  If qualifying by education, you must submit your transcript at the time of application. Applicants qualifying for Veteran’s preference must submit a copy of form DD214 at the time of application.  Applicants will be subject to a background check and/or drug screening prior to an offer of employment. 

For more information please visit the Office of Human Resources website at www.siue.edu/humanresources or call Civil Service Testing at 618-650-2190.

Application Deadline
January 6, 2014
 

SIUE is a state university - benefits under state sponsored plans may not be available to holders of F1 or J1 visas.

Applicants will be subject to a background check prior to an offer of employment.  Southern Illinois University Edwardsville is an equal opportunity employer and will not discriminate against any person on the basis of race, national origin, religion, disability, age, marital status, sex, sexual orientation or veteran’s status in violation of Title VII.

The SIUE Annual Security and Fire Safety Report is available online at http://www.siue.edu/securityreport.  The report contains campus safety and security information, crime statistics, fire safety policies, and fire statistics for the previous three calendar years.  This report is published in compliance with Federal law, titled the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” and the Higher Education Opportunity Act also known as the “Campus Fire Safety Right to Know.”  For those without computer access, a paper copy of the report may be obtained, with a 24-hour notice, from the Office of the Vice Chancellor for Administration, Rendleman Hall, Room 2228, 618-650-2536.

 

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