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Civil Service Position #CS14-34
September 17, 2013

Position Title
Office Support Associate

Hiring Unit
Institute for Urban Research

Job Description/Responsibilities
This position provides administrative support for the IUR Director.  Duties include, but are not limited to:

  • Research for grants, presentations, records retention, accounts payable/receivable, meetings and publications
  • Operations support: tracking operational expenses, client tracking/billing, payments, securing files and data
  • Business advocacy: assists in tracking and forecasting all expenditures by grant/account; reconciling and generating
  • Public relations: assist in the development and maintenance of Institute marketing materials; maintaining web and social media presence; handling relations with the community, trade, and government organizations
  • General office duties: maintaining office supplies and equipment; maintain compliance with University and governmental arrangements and presentations events; maintain files, preparing original correspondence; maintaining spreadsheets and databases; purchasing supplies and equipment; preparing service requisitions; scheduling rooms; updating calendars; preparing consultant agreements; assisting with special events and conferences
  • Other duties as assigned in support of the Director.

 Minimum Qualifications

  1. High school graduation or equivalent; and
  2. Any one or combination totaling eighteen (18) months from the following categories:
    (a) work experience performing routine clerical/office support work, including use of computer systems
    (b) vocational training that provided a knowledge of generally accepted clerical procedures
    (c) college or university course work in Office Occupations, Business Administration, Business Education, or closely related fields   
        30 semester hours = eighteen (18) months
    (d) college or university course work in any curriculum
        48 semester hours = eighteen (18) months; and
  3. Ability to keyboard accurately at a rate of 40 w.p.m.

Residency
Illinois residency required

FLSA Status
Non-exempt

Salary
$1,967 per month

Application Process
The position is a current civil service vacancy at Southern Illinois University Edwardsville.  Applicants compete by examination.  If you are interested in applying for this position, please complete and submit a Civil Service application to the Office of Human Resources.  Examination appointments are required. NOTE: Some positions may be represented by a union and may require union dues.

Qualified applicants must submit a Civil Service application http://www.siue.edu/humanresources/forms/pdf/APPLICATION_FOR_CIVIL_SERVICE_EMPLOYMENT.doc (required), resume and unofficial transcripts to:

     Southern Illinois University Edwardsville
     Office of Human Resources
     Campus Box 1040
     Edwardsville, IL  62026-1040

Or email your Civil Service application (required), resume and unofficial transcripts to:  civilserviceapplications@siue.edu.

Only one Civil Service application is required to be completed per year. Please use only one application to apply for multiple positions. The Office of Human Resources will not contact applicants that do not meet the minimum qualifications listed.  If qualifying by education, you must submit your transcript at the time of application. Applicants qualifying for Veteran’s preference must submit a copy of form DD214 at the time of application.  Applicants will be subject to a background check and/or drug screening prior to an offer of employment. 

For more information please visit the Office of Human Resources website at www.siue.edu/humanresources or call Civil Service Testing at 618-650-2190.

Application Deadline
October 1, 2013

 

SIUE is a state university - benefits under state sponsored plans may not be available to holders of F1 or J1 visas.

Applicants will be subject to a background check prior to an offer of employment.  Southern Illinois University Edwardsville is an equal opportunity employer and will not discriminate against any person on the basis of race, national origin, religion, disability, age, marital status, sex, sexual orientation or veteran’s status in violation of Title VII.

The SIUE Annual Security and Fire Safety Report is available online at http://www.siue.edu/securityreport.  The report contains campus safety and security information, crime statistics, fire safety policies, and fire statistics for the previous three calendar years.  This report is published in compliance with Federal law, titled the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” and the Higher Education Opportunity Act also known as the “Campus Fire Safety Right to Know.”  For those without computer access, a paper copy of the report may be obtained, with a 24-hour notice, from the Office of the Vice Chancellor for Administration, Rendleman Hall, Room 2228, 618-650-2536.

 

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