SIUE Office of Human Resources
Campus Box 1040
Edwardsville, IL 62026-1040
Phone: (618) 650-2190
Fax: (618) 650-2696
Rendleman, Room 3210
Hours: M - F, 8 am - 4:30 pm
Civil Service Position CS15-09
July 30, 2014
Office Support Specialist
The Office Support Specialist is responsible for the organization and functional operation of the Chemistry Department office. This position also performs, as needed, secretarial and clerical duties for the Department Chair, requiring discretion and independent judgment.
Specific duties may include, but are not limited to: Prioritizing the chairperson’s incoming mail and drafting initial responses to routine inquiries; maintaining a calendar of important events and notifying Chair, faculty, and staff when appropriate; responsible for statistical reports and faculty/graduate student contracts for the department; manages FDF and EUE financial records in collaboration with the Dean’s Office; maintaining vacation and sick leave reports for faculty and civil service employees and preparing annual reports; responsible for hiring training, scheduling, and reviewing departmental student workers; posting positions and preparing and maintaining time sheets for student workers, tutors, workshop leaders, and undergraduate teaching assistants; Keyboarding confidential and sensitive material such as faculty evaluations and letters regarding student academic records, as well as keyboarding complex technical material and mathematical equations; Supervising and monitoring the Graduate Student application process, maintaining contact with the Graduate Admissions, managing applicants’ files, and reviewing for compliance with established criteria, and forwarding to department graduate committee for acceptance/denial; maintaining all aspects of payroll including accountability for proper hours as well as Banner entry.
The Office Support Specialist may be assigned other related tasks in support of the department’s mission and goals.
Additional Knowledge and Skills Preferred by Hiring Unit
Illinois residency required
$2,324 per month
This position is a current civil service vacancy at Southern Illinois University Edwardsville. Applicants compete by examination. If you are interested in applying for this position, please complete and submit a Civil Service application to the Office of Human Resources. NOTE: Some positions may be represented by a union and may require union dues.
Qualified applicants must submit a Civil Service application http://www.siue.edu/humanresources/forms/pdf/APPLICATION_FOR_CIVIL_SERVICE_EMPLOYMENT.doc (required), resume and unofficial transcripts to:
Southern Illinois University Edwardsville
Office of Human Resources
Campus Box 1040
Edwardsville, IL 62026-1040
Or email your Civil Service application (required), resume and unofficial transcripts to: firstname.lastname@example.org.
Only one Civil Service application is required to be completed per year. Please use only one application to apply for multiple positions. Qualifying applicants will be contacted to be scheduled for testing. The Office of Human Resources will not contact applicants that do not meet the minimum qualifications listed. If qualifying by education, you must submit your transcript at the time of application. Applicants qualifying for Veteran’s preference must submit a copy of form DD214 at the time of application. Applicants will be subject to a background check and/or drug screening prior to an offer of employment.
For more information please visit the Office of Human Resources website at www.siue.edu/humanresources or call Civil Service Testing at 618-650-2190.
August 13, 2014
SIUE is a state university - benefits under state sponsored plans may not be available to holders of F1 or J1 visas.
Applicants will be subject to a background check prior to an offer of employment. Southern Illinois University Edwardsville is an equal opportunity employer and will not discriminate against any person on the basis of race, national origin, religion, disability, age, marital status, sex, sexual orientation or veteran’s status in violation of Title VII.
The SIUE Annual Security and Fire Safety Report is available online at http://www.siue.edu/securityreport. The report contains campus safety and security information, crime statistics, fire safety policies, and fire statistics for the previous three calendar years. This report is published in compliance with Federal law, titled the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” and the Higher Education Opportunity Act also known as the “Campus Fire Safety Right to Know.” For those without computer access, a paper copy of the report may be obtained, with a 24-hour notice, from the Office of the Vice Chancellor for Administration, Rendleman Hall, Room 2228, 618-650-2536.
Central to SIUE's exceptional and comprehensive education, the College of Arts and Sciences has 19 departments and 85 areas of study. More than 300 full-time faculty and/or instructors deliver instruction to more than 8,000 undergraduate and graduate students.
Faculty help students explore diverse ideas and experiences, while learning to think and live as fulfilled, productive members of the global community. Study abroad, service-learning, internships, and other experiential learning opportunities better prepare SIUE students not only to succeed in our region's workplaces, but also to become valuable leaders who make important contributions to our communities.
Learn more at siue.edu/artsandsciences.