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Civil Service Position #CS14-32
September 17, 2013

Position Title
Business Administrative Associate

Hiring Unit
Office of the Provost

Job Description/Responsibilities
This position serves as a liaison between the functions of the Director of Business Affairs and the Business Managers of the academic units.  S/he will manage the Budget Management System which is the financial tool used to track all the state accounts (over 300 accounts holding almost $100 million dollars) assigned to Academic Affairs.  This position provides guidance on budget policy and procedures to the unit Business Managers and assists them in their monthly reconciliation.  S/he coordinates with the business/Administrative Associate on the salary portion ($81 million dollars) of that Budget Management System.  They will manage daily operations of 13 accounts (totaling almost $11 million dollars) for the Office of the Provost and Vice Chancellor of Academic Affairs.  The Associate will serve as the Fiscal Delegate on Provost Office accounts and serve as the deputy in the absence of the Director.  The Business Administrative Associate may be assigned additional related duties and responsibilities in support of the department’s mission and goals.

Minimum Qualifications

  1. Bachelor's degree in business administration, management or a field related to the position
  2. Two years of professional level accounting, managerial and/or business experience, one year of which was at an administrative level
  3. Additional education, training and/or work experience in the area of specialization inherent to the position may be required 

Additional Skills and Knowledge Desired by Unit

  • Demonstrated ability to use PC applications in Excel/Word/Powerpoint critical
  • ORACLE experience desirable
  • Inter-personal skills critical
  • Above average ability in math concepts and computations
  • MA/MS/MBA desirable

Illinois residency required

FLSA Status

$4,997 per month

Application Process
The position is a current civil service vacancy at Southern Illinois University Edwardsville.  Applicants compete by examination.  If you are interested in applying for this position, please complete and submit a Civil Service application to the Office of Human Resources.  Examination appointments are required. NOTE: Some positions may be represented by a union and may require union dues.

Qualified applicants must submit a Civil Service application http://www.siue.edu/humanresources/forms/pdf/APPLICATION_FOR_CIVIL_SERVICE_EMPLOYMENT.doc (required), resume and unofficial transcripts to:

     Southern Illinois University Edwardsville
     Office of Human Resources
     Campus Box 1040
     Edwardsville, IL  62026-1040

Or email your Civil Service application (required), resume and unofficial transcripts to:  civilserviceapplications@siue.edu.

Only one Civil Service application is required to be completed per year. Please use only one application to apply for multiple positions. The Office of Human Resources will not contact applicants that do not meet the minimum qualifications listed.  If qualifying by education, you must submit your transcript at the time of application. Applicants qualifying for Veteran’s preference must submit a copy of form DD214 at the time of application.  Applicants will be subject to a background check and/or drug screening prior to an offer of employment. 

For more information please visit the Office of Human Resources website at www.siue.edu/humanresources or call Civil Service Testing at 618-650-2190.

Application Deadline
October 1, 2013


SIUE is a state university - benefits under state sponsored plans may not be available to holders of F1 or J1 visas.

Applicants will be subject to a background check prior to an offer of employment.  Southern Illinois University Edwardsville is an equal opportunity employer and will not discriminate against any person on the basis of race, national origin, religion, disability, age, marital status, sex, sexual orientation or veteran’s status in violation of Title VII.

The SIUE Annual Security and Fire Safety Report is available online at http://www.siue.edu/securityreport.  The report contains campus safety and security information, crime statistics, fire safety policies, and fire statistics for the previous three calendar years.  This report is published in compliance with Federal law, titled the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” and the Higher Education Opportunity Act also known as the “Campus Fire Safety Right to Know.”  For those without computer access, a paper copy of the report may be obtained, with a 24-hour notice, from the Office of the Vice Chancellor for Administration, Rendleman Hall, Room 2228, 618-650-2536.

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