Welcome to SIUE!
SIUE is a great place to take a class as an undergraduate visiting student. If you are looking to take a class or two to transfer back to your home institution or just want a course to fulfill a personal desire, we hope that your educational experience here will be an enjoyable and enriching one for you. To get started as a visiting student at SIUE, here are some things that you need to do:
¨ Apply for admission.The Visiting Student category includes anyone who has at least a high school diploma or equivalent and wishes to enroll in undergraduate courses for credit, but is not interested in pursuing a baccalaureate degree at SIUE. The only document required is the completed application. However, you may be required to present evidence of prerequisite completion at the time of registration.
Although applications from visiting students will normally be accepted until the Friday before classes begin, we recommend that you apply early so that you will have a better selection of classes available to you. No applications will be accepted once classes begin. To fill out the online application, go to siue.edu/apply. There is a non-refundable $30 application fee that can be paid online at the time you submit your application. For information about obtaining a waiver for this fee, click here. Be sure to include payment for the application fee when mailing your application. Please submit your online application or mail your completed application at least ten working days prior to the application deadline to allow sufficient time for receipt and processing.
You may also pick up a paper application or bring your completed application to the Service Center in Rendleman Hall, Room 1309, and pay the application fee to the Office of the Bursar at the same time. Applications submitted in person can usually be processed the same day they are submitted.
If you applied online, you can check your status at siue.edu/COUGARNET. You will need to use the same login ID and PIN you created when you applied for admission. If you've forgotten your ID or PIN, or submitted a paper application, please call the Office of Admissions at 650-3705 for assistance. Once you have been admitted, you will receive a letter of acceptance. Generally, admission letters will be sent within five (5) working days after your application is received and processed.
¨ Be aware of registration restrictions.
· Admission to SIUE is valid only for the term indicated on your acceptance letter. If you are unable to attend this term and wish to be considered for a future term, please submit a new application. You may do this for two consecutive terms before an additional application fee will be required.
· Enrollment in graduate-level courses numbered 500 and above is not permitted. If you are interested in taking graduate-level courses at SIUE, you will need to apply to the Graduate School.
· Credit earned as a visiting student is not applicable toward a graduate degree at SIUE.
· Credits earned while in visiting status can not exceed 30 semester hours at SIUE.
· Please note that visiting students are not eligible to receive financial aid. However, if a visiting student is currently pursuing a degree at another post-secondary institution, the student may be eligible for VA benefits or student employment. Students wishing to apply for student employment or to receive VA benefits need to submit appropriate documentation confirming their degree-seeking status at a parent institution. Check with your home institution to see if you are eligible to receive aid through a consortium agreement. Please contact the Office of Student Financial Aid at 618-650-3880 if you have questions regarding financial aid or student employment.
· If you wish to pursue an undergraduate degree program at SIUE in the future, you will need to apply for admission to the University as a degree-seeking student. To be reclassified, you must satisfy the appropriate admission requirements. Please refer to the Admissions website for admission eligibility requirements.
¨ Register for classes. Once you have been admitted, you are eligible to register for classes.
· You may enroll in any undergraduate course for which you have satisfied appropriate prerequisites. However, you may be required to present evidence of prerequisite completion. Course descriptions and the corresponding prerequisites are listed in the course descriptions section of CougarNet.
· Visiting students who intend to take business courses at SIUE to transfer back to their home institution must complete the School of Business Visiting Student Request form, have their advisor or program director's consent and process the completed form through the Service Center in Rendleman Hall, room 1309. To download the form, click here. Business courses are those with the following prefixes: ACCT, CMIS, ECON, FIN, GBA, MGMT, MS, MKTG and PROD. This is a School of Business requirement for all courses numbered 300 and above.
· Consult with your advisor or program director at your home institution to determine which SIUE courses will best fit your needs. Unfortunately, we can not tell you which courses will transfer back to your home institution. Course descriptions and the class schedule are available from the links on CougarNet. It is your responsibility to be sure that you are taking the appropriate course(es) and that you have the required prerequisites.
· To register for classes use the Registration link on CougarNet. You will need to know your University ID number and your CougarNet PIN. For first time users, your PIN is your birthdate in this format: MMDDYY.
· If you have problems registering online or questions about registering as a visiting student, contact the Visiting Student Advisor in the Service Center, Rendleman Hall room 1309 or by phone at 618-650-2080.
Now that you have registered for classes, you are on your way to being a student at SIUE. Our goal is to help you have a successful experience. Since every college and university seems to have their own way of doing things, we want to help you with some useful information about the policies and procedures at SIUE. Here are some of the things that you will need to know and to do before classes begin and before the end of the term:
¨ Access CougarNet. If you have not already done so, you can print a copy of your class schedule by logging into CougarNet at siue.edu/COUGARNETCougarNet is also used to access your account balance, your final grades and your SIUE unofficial transcript. You will have access to CougarNet even after you leave SIUE, so be sure to remember your SIUE Student ID Number and your CougarNet PIN.
¨ Verify that your registration is correct. Look over your class schedule to be sure that you are registered for the course(s) you requested. You may want to check with your advisor at your home institution, if applicable, to be sure that the SIUE course your requested will meet your needs. It is your responsibility to be sure that you are taking the appropriate course(es) and that you have the required prerequisites. You can verify pre-requisites by viewing the course descriptions on the Registrar’s website siue.edu/registrar/.
If you are waitlisted for a course, please be aware that being on a waitlist does not guarantee eventual registration in the class. It is only a list of the students who wanted to register for the class after it is closed. If your class has an automatic waitlist, you will be automatically registered in the class when an opening occurs. This can happen at anytime after you registered through the Wednesday before classes begin. If you are not automatically enrolled prior to the first day of the class, you may go to the first class meeting and ask if the instructor will give you a Class Permit Card (also called a "closed class card"). If the instructor does give a permit card to you, be sure to bring it to the Service Center, 1309 Rendleman Hall, by the end of the second week so that you can be registered for the class.
¨ Pay your tuition and fees. All tuition, fees, and housing charges for each term are due on or before the first day of classes for that term. The initial billing date for summer term is mid-April; the date for fall semester is mid-July and for spring is mid-November. A minimum payment of 25 % of the total charges (in addition to payment in full of unpaid previous term charges) is required for financial clearance. Payment must be received by the published date to prevent possible cancellation of your classes. The table below summarizes the payment due date for each term. If you registered after the first payment due date, payment must be made by the first day of classes.
* First payment due –
minimum 25% of total charges
Friday, 3 weeks before the term begins
Friday, 10 days before term begins
Friday, 3-4 weeks before term begins. Date varies due to holiday break.
*Specific payment due dates are noted in the Academic Calendar of the Schedule of Classes on the Registrar’s website siue.edu/registrar/schedules/index.shtml and on the Bursar’s website siue.edu/bursar/
¨ Get your ID Card. You will need to have your Cougar Card ID picture taken at the Cougar Card counter in the Service Center, which is located on the first floor of Rendleman Hall in room 1309. During fall and spring semesters the Service Center is normally open 8 – 6 Monday and Thursday, and 8 – 4:30 Tuesday, Wednesday and Friday. During summer term, the Service Center is open until 6 on Monday and closes at 4:30 the remaining four days of the week. Additional extended evening hours are offered at the beginning of each term. Be sure to bring a form of government-issued picture identification with you.
Carry your Cougar Card ID card with you at all times since you will need to present it for identification purposes when you are on campus. Your card is also used for access to various facilities and services. If you establish a declining balance debit plan, your Cougar Card can also be used for purchases at various campus locations including all dining facilities, the University Bookstore and Union Station, as well as for printing and copying in campus computer labs. Check at the Cougar Card Counter in the Service Center for more information.
¨ Provide proof of immunizations. Illinois state law requires that all new, transfer, or reentering college and university students provide proof that they have had certain immunizations. To prevent problems with registration or cancellation of classes and a $25.00 fine, the completed immunization form must be submitted to Health Service by the 1st day of the 1st term of attendance. A hold will also be placed on your record. Further information about the immunization requirement is available from Health Service, room 0222 Student Success Center, at siue.edu/healthservice/ or by telephone 618/650-2842.
¨ Sign up for your e-ID. If you have not done so already, you must create your SIUE e-ID (e-mail) account as soon as the term begins. Click here to create your account.
An e-ID (short for electronic identification) and its corresponding password is your means of identifying yourself to the various services available at SIUE. If you apply for an e-ID using the e-ID creation and maintenance web pages and meet all the criteria, you will be assigned an e-ID and password.
An e-ID will give you access to many services provided by SIUE. For example:
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Remember that your SIUE e-mail account will be used for all official communications from SIUE, including e-bill notification. You will retain e-mail services for 30 days after the end of the term unless you continue as an enrolled student.
¨ Obtain your textbooks. SIUE is fortunate to have a Textbook Rental Program for undergraduate students. Just stop by Textbook Service to pick up your books beginning the Monday of the week before classes begin. Textbook Service is located at 200 University Park Drive, just west of the campus core and adjacent to parking lot #P4. Be sure to bring SIUE ID card with you.
One of the fees that all undergraduate students at SIUE pay is a textbook rental fee that saves you the cost of purchasing your required textbooks. Since books are rented they must be returned at the end of the term or your account will be billed for the replacement cost. Further information about the rental service, including hours of operation, is available from Textbook Service by telephone at 618/650-3020, or at siue.edu/muc/textbooks.shtml
¨ Purchase your parking permit. If you plan to drive to campus and park your vehicle, you will need to purchase a parking permit from the Parking Services Office, located on the first floor of the Rendleman Hall, in room 1113.
Permit prices vary, depending upon where you park. Parking Services is open Monday through Friday 8 – 4:30. To purchase a permit on line or for further information about parking at SIUE, visit the Parking Services website at siue.edu/parking/ or contact Parking Services at 618/650-3680. Campus maps are also found at siue.edu/maps/map_campus.pdf.
¨ Attend class. Prior to the first day of classes be sure to check your class schedule on CougarNet to verify the day, time and date that your classes begin. Also check to be sure that the classroom location has not changed. Attendance at the first class meeting is particularly important. In addition to missing important information from the instructor, your seat may be given away to someone waiting to enroll in the class if you are a no show. Although faculty may drop you for non-attendance, they are not required to do so and can assign a failing grade if you do not drop a class that you are not attending.
It is your responsibility …
Upon registration, students accept the responsibility for attending classes and completing course work. It is also your responsibility to be aware of the courses for which you are registered or waitlisted and, if you do not intend to complete a class, to withdraw from the class in writing by the appropriate deadline.
¨ Be aware of deadlines and important dates. It is also your responsibility to know the important dates and deadlines for the term. These dates are available as a link from the Course Status and Schedule Menu of CougarNet. You can also find these dates in the Academic Calendar of the Schedule of Classes on the Registrar’s website http://www.siue.edu/registrar/schedules/index.shtml
¨ Make changes to your class schedule appropriately: Should your plans change and you decide not to take or to complete your classes at SIUE, you will need to officially drop your classes at the Service Center, which is located in Rendleman Hall, room 1309, by the appropriate deadline. Failure to officially drop your classes may result in a punitive grade. If you need to add a class or change sections, you must do so by the deadline, which is usually the end of the second week for full term classes and can be as early as the first day for short-term workshops. You may incur additional charges if your request to add a class or change sections occurs after the deadline. Deadline information is available on the Registrar/Service Center’s website noted above.
¨ Ask for assistance if needed. Every university has a slightly different way of doing things, so it’s best not to assume that what is the policy or procedure at your college will be the same at SIUE. So be sure to ask for help when you need it. Having problems in class? Talk to your instructor. Have a question about deadlines or need assistance with CougarNet? Contact the Service Center. Unsure about what to do or where to go? Call or stop by the Service Center where one of the staff members will be happy to help you. We do not recommend that you ask another student however, since you may not be given the accurate information you need.
¨ Request a copy of your transcript. You can request a copy of your SIUE transcript for your own records or for submission to your home institution. This can be done at anytime during the term or after the term is completed. The transcript request form and instructions are available on line at http://www.siue.edu/registrar/forms/transcriptrequest.shtml or you can stop by the Service Center and pick up a form. The cost is $5.00 per transcript. Requests submitted without your signature cannot be processed. Be sure to mark that you want your transcript sent after grades are posted if you are submitting the form prior to the end of the term. Transcripts will not be issued to students who have an outstanding balance due to the University. Please allow 3 to 5 working days for the processing of your request.
¨ View your final grades. Your final grades will be posted on CougarNet approximately 5 working days after the end of the term. SIUE does not mail grades to students. If you need a formal grade report for enrollment certification or tuition reimbursement purposes, complete the Request for Copy of Final Grades Report available from the Registrar’s website http://www.siue.edu/registrar/forms/finalgrades.shtml To transfer credit back to your home institution, you will need to request a transcript rather than a copy of your final grades.
¨ Come back again. As soon as you decide to register for a future term, contact the Visiting Student Advisor in the Service Center for assistance. If you return within three terms you do not have to reapply for admission. Please note that students in visiting status may not accumulate more than 30 semester hours at SIUE. If you have accumulated 30 semester hours of credit and wish to continue enrollment at SIUE, you must apply to the University as a degree-seeking student and satisfy appropriate criteria. Continued enrollment will not be permitted until you satisfy admission criteria or appeal to the Director of Admissions.
Visit the Registrar’s website at siue.edu/registrar for additional information about course descriptions, class schedules, policies and procedures.