Office of the Registrar

Statement on Right to Privacy and Nondisclosure

Under the Family Educational Rights and Privacy Act (FERPA), all students have the right to inspect and review their official University records in accordance with provisions of the aforementioned act and within the University guidelines. Inquiries regarding the Family Educational Rights and Privacy Act of 1974 should be directed to the Office of the Registrar.

In addition, the University, through the Assistant Vice Chancellor for Enrollment Management, the Registrar and the Office of the Vice Chancellor for Student Affairs, may make accessible to any person directory information concerning students.  The University will not release certain directory information when requested by a party external to the University, if it is deemed that such a release violates federal and/or state regulations.  For example, according to the Southern Illinois University Management Act, the University will not release a student's personal identifying information to a business or financial institution that issues credit or debit cards, unless the student is 21 years of age or older.

Directory Information includes :

• Student Name
• Local address and telephone number
• Student home address and telephone number
• E- mail address
• Major field of study
• Classification
• Dates of attendance
• Full or part-time status
• Attempted hours
• Degrees and awards received
• The most previous educational agency or institution attended prior to enrollment at SIUE
• Participation in officially recognized activities or sports
• Weight or height of members of athletic teams
• Date of birth

In cases where students have filed timely written notice that they object to the release of any or all items of directory information, the specified items will not be released to any person except University personnel, who, because of their educational function or research, have a legitimate need. Legal obligations to government agencies may also compel the release of directory information. The notification must be in the form of a letter to the Assistant Vice Chancellor for Enrollment Management and Registrar requesting that directory information be withheld from persons external to the University. Such objection must be filed as directed by the notice published in the Alestle at the beginning of the academic term in which it is to be effective and, once effective, will remain in effect until the student files a written cancellation with the Assistant Vice Chancellor for Enrollment Management or Registrar.

Further, in accordance with the Privacy Act of 1974, applicants and students are advised that the requested disclosure of their social security number is voluntary. The social security number generally is used as the student identification number to avoid the assignment of a similar but University-originated number. Students retain the social security number or the University originated number for the duration of their affiliation with the University. Social security numbers of University-originated numbers will be used to identify the permanent records of students, such as registration, program changes, transcript requests, and certification requests. Students applying for Pell Grants or Guaranteed Student Loans are required to provide their social security numbers to the appropriate federal agencies; students applying for other Title IV federal student aid programs are requested to submit their social security numbers. Social security numbers may be used to determine eligibility for financial assistance, student status, and school attendance.

Telephone Directory

NOTE: SIUE annually publishes a student/faculty/staff telephone directory during Fall Semester, in addition to a web directory. Your Directory Information, as defined above, will appear in that publication unless a formal Directory Hold is filed with the Office of the Registrar by the end of the first week of Fall semester. Students who have not filed an objection to the release of directory information by the end of the first week of Fall or Spring Semester will be included in the web directory as well. The objection will remain in effect until the student files a cancellation form with the Office of the Registrar.