New University departments should contact Records Management to arrange an on-site records consultation and inventory. Departments should contact Records Management to request record storage boxes for their files. Department personnel must complete a Record Transfer Form and a Box Label for each record storage box. Further instructions are made available on the Document Preparation Checklist. Departments who choose not to prepare their documents for imaging or storage, will be assessed a labor charge, subjective to the conditions of the records.
Upon receipt of the record storage boxes, Records Management staff proceeds to scan, film or store the records. At the completion of the project, an “Authorization to Destruct” form is sent to the head for signature. The authorization permits Records Management staff to shred the original records. Records Management retains the master copy of all microfilm.