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Purchasing
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If paying an individual, view Payments to Individuals.

Payments over $5,000 should be made on a Purchase Requisition and include a Independent Contractor/Consultant Service Agreement and Contract Certification by the Supplier agreeing to provide the service indicating the specified terms including location, service to be provided, event dates and dollar amount.

It is easier for both the Department and Purchasing when travel expenses are going to be paid, to simply voucher these charges directly using an AP Invoice Distribution Form rather than making a separate item on a Purchase Requisition due to exact costs being unknown.

NOTE:  If a check is to be given to the Supplier immediately after the service, an AP Invoice Distribution Form must be submitted with the Purchase Requisition including any necessary attachments. The Invoice Distribution Form must state the date when the check will need to be picked up and list the name of the individual(s) who are authorized to pick up the check in Accounts Payable.  (Photo ID required.)

If a check is to be mailed to the Supplier after the event, the Supplier must sign the “Sellers Certification” section of the Invoice Distribution Form or provide Accounts Payable with an itemized invoice, complete with remittance address.

Please allow two weeks lead time prior to the event when submitting a Purchase Requisition.  Allow six weeks lead time if the amount to be paid is $20,000 or more, due to formal bidding process.   

Travel expenses for Suppliers can be vouchered directly to Accounts Payable on an AP Invoice Distribution Form including receipts and a W-9.

Payment for alcoholic beverages will not be allowed.

Lodging and meals for University employees are to be paid using a Travel Expense Voucher.

Item Classification

CUSAS

CUSAS CODE

AIS OBJECT CODE

DESCRIPTION

CONTRACTUAL SERVICES

1245

4810

Professional and Artistic Services, Not Elsewhere Classified

The selection of the proper account depends on both the item purchased and the purpose to which the item is used.  Account codes listed are the most frequently used.


Vendor Resources:


AIS VENDOR LIST FOR MISCELLANEOUS SERVICES, NO. 1 (NOT OTHERWISE CLASSIFIED) (961)

AIS VENDOR LIST FOR MISCELLANEOUS SERVICES, NO. 2 (NOT OTHERWISE CLASSIFIED) (962)

State of Illinois Central Management Services Certified Vendor(s) Search

St. Louis Minority Business Council Minority Vendor(s) Search (User ID: deast1 password: minority10)
North American Industry Classification System (NAICS) Codes

State of Missouri MBE/WBE Directory

Federation of Women Contractors Directory


State of Illinois Central Management Services Commodity Code(s).   Use these Code(s) with the State of Illinois CMS Search Website.

Classification Category

Commodity #

Classification Name

SERVICE: MISCELLANEOUS SERVICES

S400425

Misc. - Other Services Not Listed


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