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Purchasing
Purchasing
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Topic

Brief Description

Who to Contact

Administrative Information System (AIS)

AIS is the financial system utilized at SIU. The applications that are in current use are (except for grant account transactions): General Ledger, Purchasing and Accounts Payable.

Kathryn Holden, Ext. 3912

Office Max

Prime vendor for office supplies. SIU uses this supplier for purchasing all office supplies. Units can order on-line using a PCard.

Jennifer Cox, Ext. 2859

Computers

The University has a prime vendor contract with 710 for Dell computers. Computers can also be leased directly through Tangent Computers.

Craig McIntosh, Ext. 2834

Apple Computers

Apple Computers are purchased directly from Apple through the University Bookstore.

Emily Colton, Ext. 2105

Contracts, Artistic & Professional Service

Professional service contracts are agreements in writing for artistic and professional services.

Gina Grace, Ext. 3522

Copiers

The University has a prime vendor contract for copiers with Watts Copy Systems.

Jennifer Cox, Ext. 2859
Tom Stearn, Ext. 3737

Distribution Services

Receives product and deliveries for the entire campus, checks for damages, etc. and delivers product to the appropriate department location.

Ron Klaustermeier, Ext. 3378

Expediting

The purpose of Expediting is to insure an accurate and timely follow-up for the receipt of items on all Standard Purchase Orders and to handle all damaged or returned goods.

Sharon Giffhorn, Ext. 3384

Financing

Equipment purchased on an IPHEC finance agreement.

Nancy Ufert Fairless, Ext. 3187

Freight and Express

Charges for outgoing freight may be paid by sending the invoice to Purchasing and identifying an account to be charged.

Sharon Giffhorn, Ext. 3384

Installment/Lease Purchases

Equipment can be financed through an IPHEC installment/lease purchase agreement.

Nancy Ufert Fairless, Ext. 3187

Moving Expenses

Moving expenses paid for or reimbursed to new staff and/or faculty.

Sharon Giffhorn, Ext. 3384

PCard

A PCard is a credit card issued to an SIU employee making authorized purchases on its behalf.

Starla Nixon, Ext. 3257

Surplus Property

Receives and delivers surplus property.

Ron Klaustermeier, Ext. 3378

Returns/Damages

Expediting should be notified of any damages and will make arrangements for returns.

Sharon Giffhorn, Ext. 3384

Requisition Status

To check the status of a requisition.

Kathryn Holden, Ext. 3912

Suppliers

Vendors in AIS are called suppliers. All suppliers must be entered into AIS before an order can be placed.

Michelle Moreland, Ext. 3255

Miscellaneous Commodities, Equipment, and Services

Any commodity, equipment, or services not listed above.

For Appropriate Buyer, Consult: Buyer Categories

Bookstore Purchases

Any commodity or equipment purchased for resale through the University Bookstore.

Jennifer Cox, Ext. 2859